Special Events Coordinator - MIRACORP : Job Details

Job DetailsJob LocationNew York, NYPosition TypeFull TimeEducation Level2 Year DegreeSalary Range$23.64 - $23.64 HourlyDescriptionMIRACORP is a provider of exceptionally-rated federal government contract services. Our unmatched excellence is driven by passionate and dedicated individuals like you. Join us and accelerate your professional journeyWe are seeking an experienced Special Events Coordinatorwho has a proven track record of providing a dynamic and energetic attitude while working in a highly cross-functional team, work onsite, and deliver under deadlines.Position Summary:The role of the Special Events Coordinator is to provide onsite administrative support for the US General Services Administration (GSA) Lower Manhattan Field Office located in Manhattan, NY.Responsibilities may include:

• Coordinate conference room reservations for tenants and outside vendors.
• Schedule, coordinate and monitor special events to occur in or around the US Customs House.
• Independently complete assignments and resolve problems.
• Provide on-site help in processing financial obligations and administrative duties for the Field Office to which contract worker is stationed.
• Assist with procurement documentation, preparation, and recordkeeping, while also keeping track of credit card logs. This includes quality assurance for proper documentation, dates, times and receipts.
• Interact daily with the budget analyst regarding any financial obligation problems. Will frequently interact with Executives as well as outside agencies in the resolution of these problems.
• Responsible for processing all Reimbursable Work Authorizations (RWAs) for the Field Office to which contract worker is stationed.
• Assist, advise, plan, and coordinate procedural administrative functions. Duties include receiving calls, welcoming visitors, directing calls to either the supervisor or other staff personnel, researching information requested regarding routine or sensitive matters, and handling access letters and loading/parking passes.
• Review and screen incoming mail prior to distribution for suspense dates.
• Establish in-house producers for follow-up actions and ensure timely responses.
• Establish and maintain files, and review and dispose of files in accordance with agency procedures.
• Responsible for enrolling HSPD-12 cards for physical building access.
• Issuing building access cards and other entry passes.
• Archiving and records database management.
• Generating daily reports.
• Monitoring card readers and access control equipment.
• Performing Access Control Operator duties at other Federal Office Buildings (FOBs) as required.

QualificationsQualifications:

• Must be a U.S. Citizen.
• Must be willing to participate in federal background investigation and drug test.
• Must demonstrate relevant experience for the role.
• Must be proficient in Microsoft Office and the Google Suite of products.
• Transparent communicator with superior written and oral communication skills.
• Pragmatic team player who is not confined by a job description and is willing step in to assist where needed; no task is too big or too small for you.
• Excellent problem-solving skills.
• Strong active listening skills.
• Superior organization skills.
• Outstanding attention to detail.

Why Consider This Opportunity

• Great benefits package that starts on the first day of employment:
  • Personal Time Off, Vacation, Sick Leave
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Flexible Spending Account Options
  • Short Term Disability, and Long-Term Disability
  • Life Insurance, Accidental Death & Dismemberment
  • Employee Assistance Program
  • Commuter Benefits
  • 401 (k) with 5% employer match; 100% immediate vesting

MIRACORP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We encourage Veterans to apply!