Special Events Coordinator - Seasonal - City of Denton, TX : Job Details

Summary

This requisition expires on November 29, 2024, but may close earlier if the position is filled prior to the expiration date.

Responsible for developing, coordinating, implementing, promoting, and supervising recreation programming. Support division operations, activities, programs, special events, and services. Monitor resource allocation, assist with the budget process, and provide administrative and technical support to department staff.

Essential Functions and Other Important Duties

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DUTIES

* Supervise assigned staff, volunteers, and contract instructors; monitor work tasks, staff scheduling and assist with payroll.

* Coordinate and oversee development of new and existing events and activities, timelines, vendors, and volunteers; provide on-site support including, but not limited to, set-up and take-down, safety, and communications.

* Develop new community events, partnerships, and sponsorship acquisitions; assist with existing events, partnerships, and sponsorships.

* Develop and implement programs and special events by assessing the needs of internal and external stakeholders, including but not limited to, ensure program(s) goals and strategies are met, scheduling program dates, reserving program facilities, and collaborate with Marketing Administrator to promote and advertise programs.

* Serve as a liaison for internal and external stakeholders in the coordination of special events; assist organizations with the special event permit process including, but not limited to, festivals, parades, fun runs, triathlons, bike races, and public events in parks.

* Process pre-event and post-event correspondence and surveys to ensure a successful experience and maintains the customer and/or attendee database to build retention.

* Process events into CivicRec and ensure all events and rentals are properly booked.

* Investigate and respond to customer inquiries and complaints and respond appropriately to emergencies situations.

* Monitor resource allocation by maintaining program area supplies and equipment, evaluating and recommending budgetary needs for program area; act as liaison and process vendor and instructor payments.

* Assist with report preparation related to departmental activities and other administrative tasks, as needed.

SUPERVISORY/BUDGET RESPONSIBILITIES

* Assist with selection,training,supervising, and evaluating staff; recommend assignment/assignment change, retention, discipline, and dismissal.

* Assist with developing, managing, and monitoring budget; maintain accurate budget reporting; ensure that operations are cost-effective, and funds are managed wisely.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Requirements

EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS

* High School Diploma or equivalent; and,

* Six (6) years of recreation experience or related field; and,

* One (1) year of supervisory experience,

OR

* Bachelor's Degree from an accredited college or university in Recreation,TherapeuticRecreation, or related field; and,

* Two (2) years of recreation experience or related field; and,

* One (1) year of supervisory experience,

OR

* Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

REQUIRED SKILLS/ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

* Knowledge of applicable Federal and State laws parks and recreation.

* Knowledge of leisure, social, health and legal needs of individuals with disabilities at all age levels.

* Knowledge of CPR/AED first aid procedures.

* Knowledge of recreational activities that are organized, age appropriate and maintain interest.

* Knowledge of principles and theories of inclusion, universal design, and accessibility.

* Knowledge of special event equipment, vendor selection, and event trends.

* Skill in moderate problem solving; identifying moderate-to-complex problems and reviewing related information to develop and evaluate options and implement solutions.

* Skill at the intermediate level, working with Microsoft Office 365, and other software systems to complete work.

* Skill in providing exceptional service to internal and external customers.

* Ability to work independently to manage multiple work tasks while balancing competing priorities with attention to detail and in a fast-paced environment.

* Ability to establish and maintain effective interpersonal relationships.

* Ability to handle difficult and stressful situations with professional composure and confidentiality.

* Ability to communicate effectively, both in oral and written forms, for the needs of the audience.

* Ability to prepare budget documentation and to monitor expenditures to implement fiscal control and maintain budget compliance.

* Ability to lead and motivate others.

* Ability to be flexible and adaptable to changing work environment to facilitate/accomplish needed activities.

* Ability to develop, understand, interpret, and apply rules, policies, and procedures operations.

CONDITIONS OF EMPLOYMENT

* Must have and maintain a valid Class C Driver's License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class C driver's license and state required minimum automobile liability insurance within 90 days of hire per state law)

* Must pass a drug test, driver's license check, criminal history background check, and social security number verification.

* Must pass a physical examination.

* Must be able to complete City of Denton Cash Handling class within 6 months of employment, and/or successfully complete the first available cash handling class.

* Must attend and successfully complete the City's Defensive Driving Course (DDC) and Van training as soon as possible after employment, if required to drive City vehicle or personal vehicle for City business.

* Must have or obtain Red Cross or American Heart Association Adult CPR, AED & First Aid Certification within 30 days of employment (online training is not valid).

Environmental Factors and Conditions/Physical Requirements

SAFETY

* Perform preventive maintenance on tools and equipment; ensure equipment is in safe operating condition.

* Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.

* Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to the supervisor.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

* Safety Sensitive (Subject to random drug testing): Yes.

* Tools/Equipment Used: Standard office equipment, including computer and peripherals; recreational equipment, including but not limited to, tables, chairs, coolers, games, and inflatables.

* Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.

* Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.

* Lifting: Occasional lifting of more than100 pounds;carryingmore than 50 pounds.

* Environment: Works in an office setting and outside with exposure to inclement weather, noise, debris, odor, and chemicals; occasionally requires irregular and/or prolonged hours.

* Travel: Travels to City of Denton buildings and professional meetings as required.

* Attendance: Regular and punctual attendance at the worksite is required for this position.Must be able to work overtime or outside of normal business hours, as required.

* Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

CORE VALUES

* Inclusive

* Collaborative

* Service-Oriented

* Strategically Focused

* Fiscally Responsible

EEO STATEMENT

The City of Denton is an equal opportunity employer. It is the City of Denton's policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.

ADA/EOE/ADEA

This job description is not an employment agreement, contract agreement, or contract. Management has the exclusive right to alter this job description at any time without notice.