Special Projects and Events Manager - Jacob Burns Film Center : Job Details

Reports to: Director of Development

About us:

The Jacob Burns Film Center (JBFC) gathers audiences, students, and filmmakers to experience the joy of film, and to learn about the craft, ourselves, and each other. As a nonprofit cultural and educational institution located in Pleasantville, NY, the JBFC is dedicated to presenting the best of independent narrative, documentary, and world cinema, promoting visual literacy, and making film a vibrant part of the community. Learn more about the organization at burnsfilmcenter.org.

Position Objectives:

The Special Projects and Events Manager is an integral part of a dynamic team responsible for raising

$3 million annually in support of JBFC's film, education, and artist programs. The Special Projects and Events Manager oversees the implementation of all annual fundraising campaigns and special events.

Essential Duties and Responsibilities:

• Responsible for the execution of all annual fundraising appeals, including year-end giving, education, planned giving, and special campaigns.
• Draft, prepare, and generate all components related to the fundraising campaigns, including direct mail, ebulletins, online giving, and invitations.
• Draft and send thank you letters to all fundraising appeal donors.
• Create and maintain the development department‘s master calendar.
• Oversee the special events budgets. Handle all event-related income and expenses. Prepare purchase orders and vendor payments. Maintain communication and relationships with event vendors.
• Create and send Feedback Emails to attendees of series/special film programs. Distribute the feedback internally and add relevant feedback/quotes to Development Department's Impact folder.
• Provide lead support for all fundraising events, including the annual gala. Responsible for mailings, tracking RSVPs and contributions, correspondence, and event logistics.
• Oversee logistics for board/donor/cultivation events including receptions, dinners, and special film programs
• Provide logistical support for board meetings.
• Regularly update and maintain development-focused areas of the JBFC website, including Support the JBFC section.
• Engage with and interact with board members and donors at board and donor events.
• Collaborate with the Director of Development to plan, organize, and write the JBFC Annual Report.

Core Competencies and Skills:

• 2-3 years of fundraising and special events experience.
• Strong organizational skills with keen attention to detail.
• Ability to handle multiple projects at the same time with precision and accuracy.
• Excellent and engaging interpersonal skills with a high level of discretion.
• Excellent written and verbal communication skills.
• Demonstrated ability to work as a team member and to work independently with initiative.
• Experience with a Customer Relationship Management System. Experience with Tessitura a plus.

Education: Bachelor's degree preferred.

Start Date: ASAP

The Special Projects and Events Manager is an on-location position with some flexibility to work from home.

Salary Range: $65,000-$70,000 annually

The JBFC offers an excellent benefit package, including:

• Generous PTO and sick leave.
• Employer-paid and supplemented Paid Family Leave (PFL) for eligible employees.
• Generous medical, dental, and vision insurance for staff members, including a company-funded Health Reimbursement Account (HRA) to cover deductibles, as well as the option to fund a Flexible Spending Account (FSA).
• Voluntary Life and AD&D Insurance, and Short- and Long-Term Disability Insurances.
• 403(b) plan (employer-matching).
• Option to participate in the TransitChek commuter benefits program, which allows you to fund a Metro North or NYC Subway card with pretax deductions.
• Office located across the street from Metro North station (Harlem Line).

Application Instructions:

Please submit your resume and cover letter to [email protected] with “Special Projects and Events Manager 24” in the subject line of your email. No phone calls, please.

Unsure if you should apply? Research indicates that some candidates are less likely to apply if they do not meet 100 percent of the listed qualifications. If this is you, and you believe you would excel in this position, we strongly encourage you to submit your application. We are actively recruiting candidates with diverse work experiences, backgrounds, sexual orientations, gender identities, ages, and abilities. We believe all work experience has value, and are fully considering all applicants with a strong desire to help us fulfill our mission, including candidates who are making career-focus shifts or returning from employment gaps. Please use your cover letter as an opportunity to express your interest in JBFC's mission and programs, and how you envision yourself contributing as a member of our team.

Our organization participates in the E-Verify Program.

The Jacob Burns Film Center is an Equal Opportunity Employer and does not discriminate in hiring and employment on the basis of race, ethnicity, creed, sex, gender (including gender identity), sexual orientation, pregnancy, genetic predisposition and/or carrier status, disability, age, religion, marital status, national origin or citizenship status, veteran status, or any other classification as protected by law. We hire and promote individuals solely on the basis of their qualifications for the job. We encourage all qualified candidates to apply for positions to be filled. Please inform the JBFC if you need any assistance with the instructions provided to participate in our application process. Questions and concerns may be directed to [email protected].

This job description is not designed to cover or contain a comprehensive listing of activities, duties and responsibilities that are required of this position. Duties, responsibilities, and activities may change, or new ones may be assigned.