Sr Accounts Payable Clerk - Hurley Medical Center : Job Details

Job Description Acts as a lead worker by participating in the daily coordination of accounts payable. Processes invoices for payment in an accurate, timely manner. Prepares transactions and enters into automated information system. Performs weekly check runs/audits. Maintain files, journals, and reports. Performs intermediate accounting procedures. Assist with implementation of accounts payable advancements. Participate in quality assessment and continuous quality improvement activities. Comply with all appropriate safety and infection control standards. Perform all job duties and responsibilities in a courteous and customer-focused manner according to the Hurley Family Standards of Behavior.Works independently, seeking assistance from supervisor only when necessary. Exercises working supervision over subordinate personnel assigned to area. Responsibilities

Leads and participates in daily coordination of accounts payable activities and services. Coordinates work schedules in absence of manager.

Acts as resource person for other staff members engaged in accounts payable activities. Trains and develops staff members as needed.

Assists employees with sensitive and/or complex work-related problems. Accepts resolving more difficult matters. Provides input into employee performance appraisals.

Assigns, enters and maintains vendor numbers and screen information in system5. Prioritizes and batches materials. (invoices, payment requests, and other forms for data entry)6. Processes invoices for payment in a timely manner, recognizing payment terms and taking advantage of discounts when applicable. 7. Investigates and resolves issues and discrepancies by conferring with appropriate departments and vendors.

Verifies payment requests, audits support documents, and enters payment for contract employees, travel advances, and employee reimbursements. Creates, reconciles and releases batches as needed

Participates in weekly accounts payable check run rotations.

Coordinates ACH and PNC accounts payable check runs. Lead involvement in the growth of ACH, PNC and EDI participants.

Audits payments based on, invoices, reports or other sources. Maintains necessary records.

Sorts and prepares documents for imaging. Scans and verifies documents and indexes images.

Preforms Accounts Payable month end closing procedures in absence of manager.

Assists with annual 1099 and Escheat processes.

Operates a variety of automated office equipment. Performs routine clerical functions such as answering telephone, opening mail, sorting, filing and scanning.

Participates in department and in-service meetings.

Qualifications

Associate's degree in Accounting, Business/Public/Health Care Administration or other related field with a minimum of twelve (12) semester credits or eighteen (18) quarter credits in Accounting.

Two (2) years of experience as an accounts payable clerk in a large institution.

Knowledge of accounting principles and procedures.

Ability to make arithmetical computations quickly and accurately.

Working knowledge of office methods, procedures, and equipment.

Ability to use Microsoft Office applications, such as Outlook, Excel, along with other modern computer skills, such as organizing, saving, opening, and searching multiple files.

Ability to prepare, maintain and retrieve records - hard copy and electronically.

Ability to access information from various vendor web sites and banking sites.

Ability to communicate effectively in oral and written form.

Ability to understand and follow oral and written instructions.

Ability to establish and maintain effective working relationships with Medical Center employees, vendors, and the general public.