Sr. Site Administrative Assistant - lonza : Job Details

Sr. Site Administrative Assistant

Today, Lonza is a global leader in life sciences operating across three continents. While we work in science, there's no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that's the kind of work we want to be part of.

At Lonza AG, we are shaping the future of life sciences with our dedicated team across three continents. We believe that our greatest scientific solution is the collaboration of hardworking individuals working together. We empower our people to take ownership of their careers and contribute to meaningful innovations. Join us and be part of a world-class team that genuinely improves the world.

Lonza AG has an exceptional opportunity for a Sr. Site Administrative Assistant to join our team in Houston, TX. This role is pivotal in providing flawless support to our business unit SVP, leadership team, and site-level operations. The position involves managing calendars, planning travel, handling expenses, arranging meetings, taking minutes, and preparing reports and presentations. You will also organize and coordinate special projects from conception to completion, ensuring strict confidentiality and efficiency.

As the ideal candidate, you thrive in a fast-paced, ambitious environment. You have a proven track record of keeping team members well-prepared for projects and meetings, handling confidential information with professionalism, and adapting swiftly to changing priorities.

Key responsibilities:

* Complete a broad variety of administrative tasks with extreme confidentiality.

* Organize events, guest visits, and welcome visitors to the site.

* Arrange complex travel plans, itineraries, reservations, presentation creation/review, agendas, and compile documents for meetings.

* Assist with pre-, during, and post-meeting action item follow-up.

* Coordinate and manage the schedules of SVP and other senior leaders, ensuring availability for collaboration with collaborators and meeting project deadlines.

* Research, prioritize, and follow up on issues and concerns addressed to executives, determining appropriate actions or responses.

* Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion under deadline pressures.

* Support expense management and order supplies and materials as needed.

* File and organize documents in electronic systems.

* Perform other duties as assigned.

Key requirements:

* Associate or Bachelor's degree, with 5+ years of Administrative Assistance experience.

* Proficient with Microsoft 365, including PowerPoint, Word, Excel, Teams, and other MS apps.

* Strong experience with and comfort using technology and programs.

* Exceptional organizational skills with the ability to prioritize multiple tasks seamlessly and with excellent attention to detail.

* Excellent interpersonal skills and the ability to build relationships with diverse collaborator groups.

* Proven ability to identify and resolve problems efficiently; gather and analyze information; develop solutions; use reason and judgment.

* High emotional intelligence.

* Demonstrates accuracy and thoroughness, looks for ways to improve and promote quality, and applies feedback to improve performance.

* Highly resourceful team player, with the ability to also be extremely effective independently.

* Proven ability to handle confidential information with discretion, adaptable to competing demands, and demonstrate the highest level of customer/client service and response.

* Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.

* Flexibility to come in early for special events and occasionally stay later to wrap up.

Every day, Lonza's products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference

Lonza is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a qualified individual with disability, protected veteran status, or any other characteristic protected by law.