Staff Accountant - OHI : Job Details

Position Summary

Reporting to the Senior Accountant, the Staff Accountant is primarily responsible for all accounts payable functions, through payments, and for assisting in the preparation of journal entries, maintaining balance sheet schedules and ledgers and account and bank reconciliations. Additionally, the staff accountant assists the Senior Accountant and Controller with monthly closings, account analysis, and supports the Senior Accountant and Controller in carrying out the responsibilities of the Finance Department.

Responsibilities

* Performs monthly deposit reconciliations in Athena (EMR) for cash receipts from US Bank and TD Bank.

* Responsible for reviewing outstanding checks that have not cleared and advising Senior Accountant or Controller if any checks need to be voided and re-issued.

* Reconciles and maintains deposit logs from sites to bank statements and advises of any discrepancies.

* When necessary, assists with compiling, entering, and posting monthly adjusting journal entries.

* Cross trains with Senior Accountant in payroll monthly journal entries and reconciling monthly reports. Once trained, will serve as back-up to senior accountant for payroll processing and related month end work.

* Assists with the 401k audit once trained in ADP.

* Assists with budgets and forecasts by supplying source documents for review.

* Opens all mail and date stamps invoices and vouchers with the date received.

* Codes invoices to the appropriate general ledger account, allocates administrative expenses as required to all facilities, enters the invoices, and sends all invoices to managers to approve.

* Note that the payables process is being automated; the staff accountant will assume primary responsibility, be primary point of contact, with and for new software.

* Each week, review outstanding payables with either Senior Accountant, Controller, or CFO for cutting checks for the week. Once checks are cut, enter them into the outstanding check list for the Controller to fund, then forward to the CEO to sign.

* After signed checks are mailed, file check stub and all documentation in the respective accounts payable files.

* Credit card purchases will follow same approval process as regular accounts payable, except for online purchases through Amazon or purchases authorized by CEO for immediate payment online. For Amazon purchases or CEO approved expense approved purchases, a receipt is required and must be given to the Controller or Senior Accountant.

* Run reports at year end for 1099 vendors, the Senior Accountant will review for accuracy and approve. Once approved, the Staff Accountant will run all 1099's and coordinate mailing by the IRS deadline.

* Assists the Senior Accountant and Controller with any and all Grant documentation requirements for the year end.Will keep and maintain all CME expenses in a log for all providers, etc. that get reimbursed for classes or online training.

* Assists with closing the books and producing monthly Profit and Loss Statements.

* Assists in preparation of audit schedules and works closely with the auditors to ensure the completion of a timely audit.

* Performs other related duties as assigned or requested.

* Adheres to all Covid testing, temperature reporting, and safety protocol as indicated by the company policy.

* Maintains all training in Litmos and policies have been reviewed in ADP and remain in compliance.

* Completes work in time for the monthly closing deadlines.

* All job responsibilities and expectations remain identical when working either from home or in the office.

* Works collaboratively with all members of the Senior Management and Management Teams to function as a cohesive and professional unit.

* Works collaboratively with all members of the Senior Management and Management Teams to resolve departmental and organizational challenges expeditiously, economically, professionally and with minimum disruption to the practice.

* Leads and manages staff by professional example.

* Constantly strives to achieve excellence in day-to-day operations of respective department.

* Ensures compliance with Ocean Health Initiatives employee handbook.

* Attends all mandatory in-services and meetings required by administration.

* Completes all mandatory in-services in a timely fashion.

* Adheres to Corporate Compliance policies.

* Works cooperatively with all providers and staff to carry out the goals and objectives of OHI, meets productivity according to established policies and procedures.

* Other duties as assigned.

Education/Experience/Licensure

* Bachelor's degree in Accounting, Finance, or Business Administration is required.

* A minimum of three years' general ledger accounting, financial reporting and payroll experience is required.

* Knowledge and proficiency of Finance/Accounting principles is required.

* Experience working in financial systems is required, working knowledge of accounts payables systems is preferred.

* Excellent communication and interpersonal skills, as a customer service mind-set is required.

* Proficiency with Microsoft 365 is required.

* Must be organized and possess the ability to multi-task.

* Demonstrates attention to detail and accuracy.

* Problem analysis and problem-solving skills is required.

* Knowledge of ADP Workforce Now is preferred.

Benefits

* Paid Time Off (PTO)

* Holidays (9)

* Health Insurance

* Dental Benefits

* 401(k) + match

* Group Term Life Insurance

* Flexible Spending Account

Pre-Employment Requirements

* Physical

* Criminal Background Checks

* Drug Screening

* Tuberculosis Screening

Ocean Health Initiatives is firmly committed to creating a diverse workplace and is proud to provide equal employment opportunities to all applicants. Therefore, Ocean Health does not discriminate on the basis of creed, color, national origin, sex, gender identity, sexual orientation, age, religion, marital or parental status, alienage, disability, political affiliation or belief, military or military discharge status.

In accordance with New Jersey Executive order (COVID-19 No.283) in conjunction with the Federal CDC guidelines, COVID vaccinations are a requirement for Ocean Health Initiatives as well as many other Healthcare Organizations. Proof of full vaccination and the booster shot is required prior to the beginning date of employment. If you have a medical or religious contraindication, please inform Human Resources when the offer is extended.