Staffing Assistant - The Onin Group : Job Details

Our Staffing Assistants provide essential administrative and candidate support, managing applications through technology platforms and maintaining personnel files. They assist with onboarding, coordinate recruiting events, and ensure a welcoming office environment. We are seeking candidates with strong organizational skills, excellent communication, and the ability to handle various administrative tasks efficiently. This role is an entry level position at an Оnin Staffing branch. We are seeking an individual new to or interested in the staffing industry. ESSENTIAL FUNCTIONS: Administrative Support:

• Perform general administrative tasks such as printing, copying, scanning, and faxing documents.
• Manage all applications efficiently through designated technology platforms.
• Create and maintain personnel files for new teammates, ensuring accuracy and compliance with company policies.
• Assist with the onboarding process, including new hire paperwork and I-9 verification.
• Coordinate onsite recruiting events or open houses, ensuring smooth logistics and candidate engagement.
• Any other duties assigned by Management.

Candidate Support and Communication:

• Welcome all visitors and job applicants into the office, providing a professional and welcoming atmosphere.
• Answer incoming calls and respond to inquiries from candidates and visitors.
• Follow up and communicate frequently with candidates regarding application statuses and stages of the hiring process.

Pre-Employment Processes:

• Conduct pre-employment processes for new hires, including contacting and interviewing applicants, and facilitating background checks, physicals, and drug screens.
• Communicate details of new hire orientation and ensure all necessary preparations are completed.

Physical Requirements:

• Proficient use of office equipment such as computers, phones, and other communication devices.
• Ability to sit or stand for extended periods during meetings, presentations, and desk work, and occasionally carry and lift materials up to 50 pounds.
• Ability to speak clearly and listen attentively during in-person meetings, phone calls, and virtual conferences as well as read and analyze written information and data on a computer screen.

QUALIFICATIONS: Experience:

• 1-2 years of experience in a dynamic, fast-paced environment such as staffing, customer service, restaurant, retail, or similar.

Education:

• High school diploma or equivalent.

Skills & Abilities: Communication and Relationship Building

• Excellent verbal and written communication skills for client and candidate interaction, both in person and over the phone.
• Strong interpersonal communication and influencing skills with the ability to build and maintain strong client and candidate relationships, and develop long-lasting relationships.
• Ability to effectively present information and respond to questions from managers, clients, candidates, and the general public.
• Strong customer service skills, with the ability to handle customer complaints and resolve issues.

Organization and Adaptability

• Highly organized, with the ability to multitask and prioritize tasks effectively.
• Willingness to adapt to changing market conditions and client needs.

Analytical and Problem-Solving Skills

• Strong analytical and problem-solving skills, with the ability to use data to make informed decisions, take direction, and execute a plan.
• Ability to read client orders and procedures.

Recruiting and Technical Proficiency

• Ability to leverage recruiting methods to proactively drive candidates to the office.
• Agility to leverage all processes and technology tools productively.
• Proficient in Microsoft Office Suite, G Suite, and other relevant software applications.

Industry Knowledge

• Strong understanding of the light industrial sector (manufacturing, warehousing, logistics).
• Familiarity with employment laws and regulations in the staffing industry.