STATEWIDE TRAVEL COORDINATOR - State of Illinois : Job Details

Job Requisition ID: 42794

Closing Date/Time: 11/20/2024

Agency: Department of Children and Family Services

Class Title: EXECUTIVE I - 13851

Skill Option: None

Bilingual Option: None

Salary: Anticipated Starting Salary Step 1B, $5,703/month; Full Range: $5,703 - $8,170/month

Job Type: Salaried

Category: Full Time

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 42794

Why work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Statewide Travel Coordinator. Under direction, this position will organize, plan, control, and evaluate statewide travel processes for the Department. The position will coordinate and implements statewide policies and procedures relative to travel and serve as liaison to the Governor's Travel Control Board, Office of the Comptroller, and Governor's Office of Management and Budget regarding changes to the travel policy and travel-related issues. The position will receive and review out-of-state travel requests and submit requests to the e-Travel system for approval or denial and will enforce the late travel submission policy by identifying travel vouchers submitted more than 60 days after the last date of travel. This position provides a great opportunity for someone who is focused on ensuring that supportive process are fulfilled in an efficient, effective manner to provide the best possible service to agency employees. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois

Essential Functions

* Serves as Statewide Travel Coordinator

* Receives and reviews out-of-state travel requests and submits requests to GOMB's e-Travel system for approval or denial, advising staff of results

* Maintains original copies of all forms submitted to the IOC, verifying signatures and maintaining signature exemplars of heads of unit and other staff who have signature authority

* Receives voucher batch files generated by the SAP software system on a daily basis

* Develops reports for management regarding the effectiveness of agency travel policy and the reimbursement process

* Serves as Electronic Funds Transfer liaison with IOC for staff requesting either payroll or commercial vouchers to be paid via electronic funds transfer

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

* Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in business or public administration

* Requires one year of progressively responsible administrative experience in a public or business organization

Specialized Skills

* Of the previously noted year of experience, requires that the experience include independently developing database application queries and making presentations using spreadsheet and word processing applications

Preferred Qualifications

* 2 years of professional experience developing database application queries and making presentations using spreadsheet and work processing applications

* 2 years of experience in an office setting utilizing strong computer skills, particularly in Excel, and a working knowledge of other Microsoft Office products (Outlook and Word)

* 2 years of professional experience monitoring staff in a statewide program in a public or private organization

* 2 years of professional experience serving in a liaison capacity with internal or external units within a public or private organization

Conditions of Employment

* Requires ability to pass background check

* The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus. The Division of Budget and Finance plays a supporting role in the Department's operations by working to ensure the agency's financial stability and implementation of sound budgetary practices

Work Hours: Monday - Friday 8:30am to 5:00pm

Work Location: 406 E Monroe St, Springfield, Illinois, 62701

Agency Contact: [email protected]

Posting Group: Social Services; Office & Administrative Support

This position DOES contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

* [email protected]

* [email protected]

Nearest Major Market: Springfield