Student Administrative and Events Assistant - University of Minnesota : Job Details

About the Job

Duties and Responsibilities:

* General administrative support

* Generate, edit, and distribute certificates for continuing education

* Data verification in office CRM (constituent relationship management) database system, including title, credentials, cross-referencing with other systems, etc.

* Data management, including creation of Excel and Google spreadsheets, transcription and organization of survey response data, and compilation of mailing lists

* Assist with filing and records management

* Create registration and evaluation forms and reports using Qualtrics and Google Forms

* Conduct internet research and summarize findings to leadership

* Assist with communications and events

* Assist with event logistics and preparation

* Publicly introduce speakers, make logistical announcements, and support live presenters

* Support National Center staff with customer ticketing system management

* Registration management support using the DestinyOne registration platform and Google Sheets, preparation of basic registration reports

* Assist with setting up and hosting webinars

* Assist with the creation and dissemination of communications via MailChimp and social media

* Track social media content planning and draft social media content for various platforms (LinkedIn, Twitter, etc.)

* Other duties as assigned

General Information About the Position:

The National Center for Interprofessional Practice and Education is seeking a student administrative and events assistant for 10-15 hours per week starting in the Spring 2025 semester, with the potential for Summer and Fall 2025 employment. A successful candidate for this position will be flexible, adaptable, self-starting, and willing to take on a wide variety of projects in order to support the operations of a fast-paced, collaborative team. This position will be primarily virtual, with work conducted via email, regularly scheduled Zoom meetings, Google Docs and Sheets, etc. with some in-person work at our offices on the University campus and event locations as needed. Candidates must be available for 10-15 working hours per week primarily scheduled on weekdays between the hours of 7:30 a.m. - 4:30 p.m. This position is in an upper level, highly visible office and requires the ability to perform with professionalism and competence in high-pressure situations and in a rapidly changing environment. This is a good opportunity for students interested in careers in health care, biomedical sciences, communications, HR, or interested in gaining experience in office administration, events and special projects management.

Qualifications

Required Qualifications:

* Currently enrolled as an undergraduate student at the University of Minnesota - Twin Cities

* Previous office work and customer service experience

* Excellent written and verbal communication skills (grammar, punctuation, spelling, and editing)

* Proficiency with Google Suite and Microsoft Office Suite (particularly Microsoft Excel/Google Sheets and Microsoft Word/Google Docs)

* Strong organizational skills

* High level of professionalism, flexibility, and a comfort with taking initiative

Preferred Qualifications:

* Experience with event coordination and logistics management

* Experience with basic academic research, including familiarity with AMA and APA formats

* Experience with CRM and/or other database reporting and maintenance

* Experience with electronic communications and social media

* Experience running webinars or other live virtual events

* Experience with basic data analysis in Excel or Google Sheets

* Interest in health care and/or public health

About the Department

General information about the unit:

The National Center for Interprofessional Practice and Education at the University of Minnesota is a unique public-private partnership. We work across the continuum of care and learning to transform how practice, education and research is designed to support an interprofessional workforce to improve health for individuals, families, and populations within communities.

We are committed to our role as an unbiased neutral convener across professions, organizations, and settings and believe diverse perspectives result in superior outcomes for those being served. We are situated within the Academic Health Sciences at the University of Minnesota and serve our University and Minnesota communities, as well as our stakeholders in health nationally and internationally. To learn more about the National Center, visit our website at www.nexusipe.org.

Pay and Benefits

Pay Range: $15.25 per hour; depending on education/qualifications/experience

Please visit the Office of Student Health Benefits website for more information regarding benefit eligibility.

Student workers are eligible to participate in the Student Health Benefit Plan, if they maintain 6 or more eligible course credits within a given semester. The same applies for Undergraduate Students, Graduate Assistants, Residents, Fellows and Interns.

How To Apply

Student positions are a form of financial support while pursuing an education at the University of Minnesota.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your My Job Applications page and uploading documents in the My Cover Letters and Attachments section.

To request an accommodation during the application process, please e-mail [email protected] or call (612) ###-####.

Application Process:

Please submit a resume and cover letter with your online application. Candidates who submit both a resume and a cover letter will be given preference. Qualified candidates will be invited to 1-2 interviews with National Center Team members.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).