Student Services Coordinator (Finance) - Columbia University School of Professional Studies : Job Details

DEPARTMENT & SCHOOL: Student Affairs, School of Professional Studies

TITLE THIS POSITION REPORTS TO: Associate Director, Student Affairs, High School and Non-Degree

TIME COMMITMENT: Approximately 40 hours per week, Monday through Friday (This position includes significant evening and weekend hours)

DATES OF EMPLOYMENT: May 27, 2025-August 15, 2025

MODALITY: In Person

COMPENSATION: $25/hour

Position Summary

Reporting to the Associate Director of Student Affairs, High School and Non-Degree Programs, the incumbent performs a variety of tasks to support the Pre-College Program students at the School of Professional Studies. The Student Services Coordinator serves as a leader and resource within the Internship in Building Community and provides substantial administrative and program support to Columbia University's Pre-College Programs. The employee's primary role is to oversee the daily operations of the Student Services Office which serves students, parents, and interns.

Responsibilities

-Substantially assist the Associate Director in administrative duties, including management of the Pre-College Student Services Office.

-Provide administrative support to all operational projects related to the Pre-College & Visiting Programs Student Affairs team.

• Attendance tracking
• Student roster management
• Managing the office email accounts
• Responding to all calls
• Development of communications collateral
• Student ID tracking and management

-Reviewing and processing out-of-boundary/overnight requests for residential students

-Assisting students with accommodation needs and coordinating intern staffing when appropriate.

Ensure that interns are responsibly following the program's financial policies and procedures.

-Review all program transactions and host financial conduct meetings when appropriate.

-Assist with check-in and check-out procedures for Pre-College students.

-Assist Coordinator, Student Affairs (HS&NDG) with scheduling writing center appointments for students.

-Support Associate Director in overseeing the work of Student Services interns to ensure the completion and high quality of their assigned work and responsibilities

-Provide thoughtful and quality evaluations and feedback on the performance of interns to program administration

-Act as a general resource to all employees of the Internship in Building Community and lead training workshops

-Attend all required training workshops as determined by the Associate Director of Student Affairs, High School, and Non-Degree Programs

-Act as a model of proper behavior and attitude for the students and interns of the program, a responsibility that extends to all instances in which the incumbent is acting in an official capacity or interacting with community members

-Engage seriously in the program and seek to make a contribution that furthers the goal of building community among the interns, staff, and Pre-College students

PERFORMS OTHER DUTIES AS ASSIGNED OR REQUESTED

Minimum Qualifications

-High school diploma or high school equivalency diploma.

-1-2 years of experience in an administrative support role, preferably in a higher education setting.

Preferred Qualifications

-Prior experience in an administrative role in Columbia University's Pre-College Programs or a pre-college program at another college/university.

Other Requirements

-Proven ability to effectively work and lead within a collaborative team setting.

-Ability to effectively manage multiple technology platforms and online tools.

-Ability to work independently on multiple work streams.

-Ability to handle confidential information in a mature, professional manner.

-Strong written and oral communication skills.

-Must undergo a mandatory background check – employment contingent upon results.

-Must live on-campus in program provided housing for the duration of employment.

-Complete Protection of Minors training.