Student Union Operations and Events Manager - SUNY Old Westbury - SUNY College at Old Westbury : Job Details

About SUNY Old Westbury:

The State University of New York at Old Westbury is a dynamic and diverse public liberal arts college that fosters academic excellence through close interaction among students, faculty and staff. Old Westbury weaves the values of integrity, community engagement, and global citizenship into the fabric of its academic programs and campus life. In an environment that cultivates critical thinking, empathy, creativity and intercultural understanding, we endeavor to stimulate a passion for learning and a commitment to building a more just and sustainable world. The University is a community of students, teachers, staff, and alumni bound together in mutual support, respect, and dedication to the Mission.

SUNY Old Westbury serves large populations of underrepresented, first-generation, and non-traditional students. Candidates with experience working with a similar student body, and a demonstrated commitment to supporting these populations, are strongly encouraged to apply.

Since its foundation in 1965, SUNY Old Westbury has been committed to social justice, diversity, and the empowerment of traditionally underserved populations. The University serves a large proportion of non-traditional students and has earned the prestigious Higher Education Excellence in Diversity Award from Insight into Diversity magazine for seven consecutive years.

Located on a 604-acre campus on Long Island, Nassau County, about 40 miles from New York City, SUNY Old Westbury comprises four Schools (Education, Business, Arts and Sciences and Professional Studies) with total enrollment of 4400 students. For more details about the SUNY Old Westbury, please refer to our website at www.oldwestbury.edu.

Job Description:

Reporting to the Director of the Center for Student Leadership and Involvement (CSLI), the Student Union Operations and Events Manager is responsible for developing innovative policies and procedures for a diverse student population regarding the utilization of the student union, the operations, events and assessment. This professional works collaboratively with faculty, staff and various departments and college constituencies to engage students outside of the classroom to enhance the college experience through student engagement, leadership development opportunities and programming to serve the campus community.

Essential Duties:

The Student Union Operations and Events Manager serves as an initial contact and campus liaison for the public and campus constituents, in matters directly related to the daily management of the Student Union operations and events. The Student Union Operations and Events Manager recruits, trains and supervises the Student Union Managers (SUMs) and Interns who are undergraduate student employees that support the oversight of the Student Union events during some evening and weekend hours. This position manages the Student Union budget, personnel matter and serves as a liaison with student government, club, organizations, within this position's scope.

The Student Union Operations and Events Manager coordinates and is responsible for specific aspects of programming and student engagement, including but not limited to:

* Develop and oversee late-night and weekend programs along with logistics and planning for large-scale programs throughout campus.

* Facilitate assessment on Student Union utilization and program attendance, along with identifying additional revenue resources with Facilities, Auxiliary Services Corps, and CSLI.

* Support guidance for strategic planning within the Student Union in collaboration with the Director of the Center for Student Leadership and Involvement and the Student Government Association.

* Researching best practices in higher education, reviewing and evaluating facility requests; disseminating pertinent event information; assisting in the development of the annual planning calendar; maintaining an inventory of Student Union assets; assessing facility usage and making recommendations impacting user satisfaction, and coordinating hours of operation.

* Review and provide final approval of event advertisements by verifying sponsoring organizations(s), time, date and location with QUE Centre information and Panther Connect (Engage).

* Must function effectively in a student-centered environment.

* This position involves afternoon, evening and weekend work hours as needed.

* Assist with event oversight and office operations in the absence of the Director.

Work Schedule:

The following schedule is for the weeks within the academic semester. All other times during the calendar year the office hours are Monday through Friday, 8:30 am - 5:00 pm.

Monday/Tuesday: OFF

Wednesday through Saturday: 2:30 pm - 11:00 pm with the expectation that hours will be flexed to cover late-night events throughout the week and weekend.

Sunday: 12:30 pm - 9:00 pm with the expectation that hours will be flexed to cover late-night events throughout the week and weekend.

Summer hours: Will follow new student, transfer, and parent orientation hours, and will support with the operations and logistics of Orientation.

Skills, Knowledge, and Abilities:

Strong strategic organizational experience that demonstrates ability to plan, promote and supervise events that are social, educational and/or recreational in nature; ability to effectively communicate orally and in writing with various departments, divisions, and student groups; and the ability to handle a variety of difficult and sometimes emergent situations, with tact and diplomacy. Ability to establish and maintain effective working relationships with a variety of campus consistencies. Ability to manage multiple projects simultaneously and adapt quickly to changing priorities. Ability to work cooperatively within a team and cross-departmentally. Knowledge of Microsoft office products and knowledge of event management/scheduling software. Ability to manage budgets.

Requirements:

Minimum Qualifications:

* A minimum of a bachelor's degree.

* A minimum of three (3) years of progressive, professional, full-time experience in a public serving or customer service environment or student life, higher education administration, student events/convention operations management and/or program development/management experience.

* Experience working with a diverse population.

Preferred Qualifications:

* Two (2) years of full-time experience in event planning management, preferably in higher education in Student Center/Union or Student Activities, including facility management.

* Previous experience working with QUE Centre or other event management/scheduling software programs.

* Experience managing budgets (i.e., supplies, payroll).

* Experience with researching best practices and conducting assessments in higher education.

* Experience working with planning, promoting and supervising events.

* Experience working in a diverse student population.

Additional Information:

Salary: $49,261.00 (plus location pay $3,400.00)

Comprehensive benefits package:

Position Type: Professional

Official Budget Title: Staff Assistant

Campus Title: Student Union Operations and Events Manager

Department: Center for Student Leadership and Involvement

FTE: Full-time

Negotiating Unit: UUP

Salary Grade: SL-2

FLSA Status: Exempt

The successful candidate must be authorized to work in the United States.

The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) ###-####.

The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) ###-#### or by downloading a copy.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) ###-#### or via email at [email protected].

Application Instructions:

Please submit the following online:

* cover letter,

* resume/CV,

* contact information (name, email address and telephone number) for three (3) references, and

* a fully completed Old Westbury employment application (available during the online application process).

Only applications submitted online will be considered.

Internal and external search to occur simultaneously.

CLOSING DATE FOR RECEIPT OF APPLICATIONS: January 17, 2025

VISA sponsorship is not available for this position.

We encourage protected veterans, individuals with disabilities, women and minorities to apply.

Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.