SUBSTITUTE ADMINISTRATIVE ASSISTANT I - Lynchburg City Schools : Job Details

Substitute Administrative Assistant IGENERAL INFORMATIONTitle: Substitute SecretaryDepartment: TransportationSalary Grade: Substitute Pay Schedule FLSA Status: Non-ExemptSite/Location: TransportationReports to: Director of TransportationDate: 9/25/2024POSITION SUMMARYThe Administrative Assistant (I) to the Director or Principal performs clerical, operational, and confidential administrative work; requires a broad knowledge of the organization and regulations affecting the school or department; and has the ability to communicate and interact equitably and effectively with both internal and external customers. ESSENTIAL FUNCTIONS

• Maintain a high volume of contact by telephone, email, and in person with students, parents, and staff.
• Retrieve and distribute mail, supplies, and materials.
• Serve as the receptionist for visitors, deliver messages, and refer visitors to appropriate personnel.
• Customarily and regularly exercises discretion and independent judgment in handling routine problems and questions.
• Organize and maintain filing system according to standard filing procedures, and at times, according to local, state, or federal guidelines.
• Assist with maintaining school and student records.
• Assist with programs regarding the operation of office equipment.
• Assists with the inventory.
• Maintain the confidentially of reports, records, and personal experiences of a private nature regarding students, staff, and patrons.
• Performs other duties as assigned.

LYNCHBURG CITY SCHOOLS COMPETENCIESPersonal Competencies

• Honesty
• Integrity
• Ethical
• Equity Minded
• Emotional Intelligence
• Cultural Competence
• Safety
• Quality

Leadership Competencies

• Models Excellent Customer Service
• Thinks Strategically
• Shows Initiative
• Acts Decisively
• Communicates Effectively
• Works Collaboratively
• Resolves Conflict Proactively

Functional Competencies

• Technical Capabilities
• Computer Literacy
• Data Analysis and Management
• Fiscal Planning and Management
• Project Management
• Strategic Planning

EDUCATION AND EXPERIENCE

• The candidate must have completed high school and/or equivalent.
• Bilingual candidates are desirable

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of and experience with the Lynchburg City Schools organization, policies, and practices preferred
• Knowledge and understanding of effective organizational and communication practices
• Knowledge and understanding of accurate and effective record keeping and time management
• Knowledge and understanding of Microsoft Office and Google Suite and ability to learn new technical programs/practices and office productivity applications as needed
• Knowledge and understanding of equitable practices that create a safe, inclusive, and supportive environment for LCS staff, students, families, and community members.

SUPERVISORY RESPONSIBILITY

• None

TRAVEL REQUIREMENTS

• Reliable transportation, is necessary
• Minimal travel within the City of Lynchburg as needed
• Minimal travel outside of the City of Lynchburg as needed

WORK ENVIRONMENT AND PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to frequently stand; sit; walk; talk or hear; use hands to finger, handle, type, or feel; and stoop, kneel, or crouch.OTHER DUTIESLCS is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.AAP/EEO STATEMENTPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.JOB STATUS:OPEN SALARY:Please refer to LCS Employee Pay Scales found here: DATE:2024-25