Substitute- Clerical - California Department Of Education : Job Details

DEFINITION Under supervision, to perform a variety of clerical and general office work, including the use of a typewriter and computer to serve as an office receptionist responding to routine inquiries and directing persons to appropriate offices, and to do other related work as required. ESSENTIAL DUTIES 1. Perform general clerical and office work, including typing, proofreading, filing, checking, and recording information. 2. Type and input data from rough drafts and notes or from oral directions or handwritten notes, including various records, test materials, reports, memoranda, tables, lists, and a variety of other documents. 3. Post information to a management information storage and retrieval system, and completes forms, some of which may be confidential. 4. Prepares a variety of materials for duplication and printing. 5. Operate a variety of office machines and equipment, including computers. 6. Sort and file documents and materials according to a predetermined classification system. 7. Maintain alphabetical, numerical, index, and cross reference files. 8. Make arithmetical calculations and posts to statistical records. 9. Check simple financial records and documents for clerical and arithmetical accuracy, completeness and to ensure compliance with established procedures. 10. Process outgoing letters, documents, and forms. 11. Receive, sort and distribute incoming mail. 12. May occasionally transcribe materials using transcription equipment. 13. May contact parents to verify student absences. 14. May administer routine first aid and contact appropriate persons and agencies in the event of serious illness or injury. 15. Answer the telephone and provides callers with routine information and data. 16. May occasionally operate a private branch telephone switchboard. 17. Assists the public and office visitors by answering routine inquiries, providing them with information and data, and by directing them to appropriate offices. 18. May compose routine letters and memoranda independently. 19. Makes appointments and receives visitors. 20. May receive and distribute books and other instructional materials or equipment. 21. May assist in scheduling substitute staff. 22. Performs other related work as required. QUALIFICATIONS Knowledge of: English usage, spelling, grammar, and punctuation; Standard office machines and equipment, including computers; Numerical, alphabetical, and subject matter filing systems; Basic first aid techniques and procedures, as required by the assignment. Ability to: Learn and apply standard office procedures and operate modern office equipment skillfully and efficiently; Perform routine general office and clerical work with speed and accuracy; Type or keyboard at a net corrected speed of 40 words per minute; Communicate effectively in oral and written form; Understand and carry out oral and written directions; Establish and maintain cooperative working relationships. PHYSICAL DEMANDS The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions. 1. Persons performing service in this position classification will exert 10 to 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. 2. This type of work involves sitting most of the time, but may involve walking or standing for brief periods. 3. Perceiving the nature of sound, near and far vision, depth perception, providing oral information, the manual dexterity to operate business related equipment, and handle and work with various materials and objects are important aspects of this job. Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job. EXPERIENCE AND EDUCATION Any combination of experience and training that would likely provide the required knowledge and skill is qualifying. A typical way to obtain the required knowledge and skill would be: Experience: None required. Education: Twelfth grade equivalent supplemented by training or coursework in typing, filing, and office practices.

Requirements / Qualifications

Requirements / Qualifications