Supervisor 2 - State of Oregon : Job Details

Initial Posting Date:

12/16/2024

Application Deadline:

01/06/2025

Agency:

Judicial Department

Salary Range:

$5,848 - $9,072

Position Type:

Employee

Position Title:

Supervisor 2

Job Description:

Cost-of-Living: Effective January 1, 2025, the Oregon Judicial Department will implement a cost-of-living salary increase of 6.55%.

Interviews: will be scheduled within two weeks after the application deadline.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Benefits to you

* We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.

* The hourly equivalent for this position is $33.74 - $52.34. [OR The annual salary for this position is $70,176 - $108,864.]

* 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

* OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

* Salary offers are made with consideration of the candidate's education and experience.

Position Highlights

The Crook County Circuit Court is hiring a Supervisor 2.

In this role

You will be a key member of the administrative team working directly with the Trial Court Administrator (TCA) to manage all non-judicial functions of the court. Much of your day will be spent supervising staff, monitoring, and managing workloads, ensuring that work is accurate and timely.

You will be responsible for reviewing workflows, implementing (new) business processes and efficiencies, and communicating necessary changes to your staff. Recruitment and onboarding, feedback, verbal and written warnings, position description development, designation of appropriate classifications, investigation and resolution of employee grievances, training, orientation sessions, performance evaluations, and all other issues related to personnel management of court staff are all duties for which you will collaborate with the TCA to resolve and address.

As an administrative team member, you will assist with the development and implementation of statewide and local strategic planning initiatives, short- and long- term goals, objectives, as well as the revision and creation of new policies and procedures when organizationally or legislatively required for work efficiency. You will also attend meetings on behalf of the court to maintain and establish working relationships with the court's business partners, community stakeholders, and other governmental agencies.

You will be a resource to both your staff and to court customers to address the most complex case questions, complaints, or issues. As such, you will maintain local reference training manual and guides, and other needed sources of information. You will also resolve the most complex and sensitive inquires and complaints from litigants, attorneys, governmental agencies, and the public.

Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.

Application Process

* Workday times out after approximately 15 minutes of inactivity and all progress will be lost.

* REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.

* REQUIRED: a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.

Instructions for REQUIRED Cover Letter and Work History/Resume

Cover Letter (REQUIRED)

* Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.

* In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below.

* Address the cover letter To the Hiring Manager.

Work History/Resume (REQUIRED)

* Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.

OR

* Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a bachelor's degree in court administration, management, business or public administration, or a closely related field.

OR

Four (4) years of progressively responsible supervisory or staff-support experience. Qualifying OJD experience would be at the equivalent of Court Operations Associate or above.

Note: Four (4) years of recent experience supervising, directly or through lead workers, staff performing a wide variety of clerical or administrative support duties must include most, or all, of the following:

* developing work procedures,

* hiring or recommending hiring,

* training,

* assigning and reviewing work,

* evaluating performance,

* responding to staff concerns, and

* handling disciplinary actions.

OR

Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities needed for this position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

* Experience supervising staff directly, including training, motivating, effectively communicating, assigning and evaluating work, and handling discipline.

* Experience presenting information clearly and logically, both verbally and in writing to both small- and medium-sized groups of people.

* Experience explaining rules, policies, procedures, and decisions.

* Experience creating and developing, or revising, business processes.

* Experience evaluating statutory, rule, or system changes to ensure rules, processes, or procedures are compliant and meet all necessary requirements.

Working Conditions

* This is a full-time FLSA-exempt position, and the work schedule is typically 8:00 a.m. to 5:00 p.m., Monday through Friday. It is not eligible for overtime compensation for hours worked in excess of a 40-hour work week.

* Occasional irregular or after-hours work may be required.

* Occasional local and overnight travel may be required for training and meetings.

* Occasional telephone, video, and in-person contact with angry, hostile, confused, or frustrated people and with people from diverse backgrounds.

* Frequent bending or reaching below knee level or above shoulder with long periods of sitting or standing while accessing various computer programs and applications.

* The following equipment may be used: FTR recording equipment, audio/video equipment, telephone, OJD-assigned computer, copier and other office equipment.

ADDITIONAL INFORMATION

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.

United States Employment Eligibility

OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies

Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference

Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations

Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, OJD complies with Oregon's pay equity law. Salary offers are made with consideration of the candidate's education and experience. For more information on pay equity, click here.

Employee Benefits

Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

* If you require an alternate format to complete the application process, call 503-###-####, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

* Workday related information and resources are available here.

* For questions about a specific OJD job posting, call 503-###-#### or email [email protected].

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.