Support Specialist - STATE OF FLORIDA : Job Details

Requisition No: 837680Agency: Department of TransportationWorking Title: Support SpecialistPay Plan: Career ServicePosition Number: 55000576Salary: $65,000.00Posting Closing Date: 11/12/2024Total Compensation Estimator ToolSTATE OF FLORIDA DEPARTMENT OF TRANSPORTATIONJOB POSTING DESCRIPTION966 / State Highway EngineerOPEN COMPETITIVECAREER SERVICECONTACT PERSON: Wendy ParrishCONTACT PHONE NUMBER: 850-###-####CONTACT EMAIL ADDRESS: [email protected] for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:* Health insurance (over 90% employer paid)* $25,000 life insurance policy (100% employer paid)* Dental, vision and supplemental insurances* State of Florida retirement package* Generous vacation and sick leave* 10 paid holidays a year* Career advancement opportunities* Tuition waiver for public college courses* Training opportunities* Flexible work schedules and telework (for designated positions)* Employee Assistance Program (EAP)Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!For additional benefit information available to State of Florida employees, go to REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) ###-#### for assistance.POSITION DESCRIPTION: Handles routine administrative functions of the Office. Coordinates and completes administrative tasks which are complex in nature and require the ability to work independently in carrying out assignments and managing numerous and varied tasks with a minimal amount of supervision. Plans, coordinates, and organizes work assignments and projects. Uses independent judgment to manage numerous and varied tasks for the daily functions of the office. Processes correspondence and requests for staff and management, including reviewing correspondence, determining appropriate distribution, proper response and course of action. Coordinates/assists with personnel actions including, but not limited to, hiring packages and performance evaluations. Maintains confidentiality on all issues. Stays current with the latest changes on rules, procedures, and processes. Researches and advises staff about the correct application of departmental rules, procedures, policies and regulations.Assist the Senior Support Specialist in executive administrative support to the Assistant Secretary for Engineering in Operations (ASEO). Assist in the management of all administrative functions and processes for the Central Office Assistant Secretaries and District Secretaries. Provide support in meetings, trainings, and other related administrative functions.Establishes and maintains files and records of office correspondence, documents, reports and other materials. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and in compliance. Processes purchasing card charges in Works according to procedure.Coordinates, schedules and set-up conferences and meetings for the Office/Section. Plans meetings and takes minutes as required. Maintain Outlook calendar of meetings and appointments.Reviews records and reports which require action and recommends solutions or courses of action.Performs special assignments, research, and report preparation. Proofreads reports and correspondences for staff.KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the principles and techniques of effective communication. Ability to collect data relating to administrative functions such as human resources, purchasing or report writing. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to work independently. Ability to handle confidential information. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Skill in collecting, evaluating and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing or report writing. Skill in written and verbal communication. Skill in reading, interpreting, communicating applicable rules, regulations, policies and procedures.MINIMUM QUALIFICATIONS: Obtained a High School Diploma or Certificate of High School Equivalency. Prior experience operating a personal computer for word processing and/or spreadsheets; and Prior experience following agency or employer established policies and procedures.As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.Location:TALLAHASSEE, FL, US, 32399