Sustainability Program Coordinator (Part-Time) - City of Sun Prairie, WI : Job Details

Salary: $26.68 HourlyLocation : Sun Prairie, WIJob Type: Part TimeRemote Employment: Flexible/HybridJob Number: 2024-35Department: AdministrationOpening Date: 12/09/2024Closing Date: 1/5/2025 11:59 PM CentralThe Sustainability Program Coordinator is responsible for administering and enhancing existing sustainability programs, developing and implementing new community initiatives, and fostering community engagement around sustainability practices. This position will work closely with the Sustainability Coordinator to advance Sun Prairie's sustainability profile through a community outreach and educational capacity. This role involves coordinating with internal and external stakeholders, promoting sustainability efforts through various channels, and identifying focus areas where additional communication and education is necessary. The Sustainability Program Coordinator will work with staff on public communications and promotion surrounding sustainability. Additionally, this position will collect, analyze, and manage facility and city-wide energy, water, and waste data.This is a 20 hour per week position.Eligible for a 4% salary step in July if starting before April 1, 2025. Essential Job Functions

• Coordinate and enhance existing internal and external sustainability programs, including development of advertising materials and management of program inquiries.
• Recommend and implement new education, engagement, and enrichment programs surrounding sustainability.
• Correspond with program partners to manage the ongoing success of sustainability programs and identify opportunities for growth.
• Develop educational materials such as webpages, social media posts, videos, and handouts to promote sustainable practices to stakeholders.
• Distribute educational materials through appropriate channels to reach target audiences effectively.
• Prepare and distribute public sustainability newsletters to keep the community informed of sustainability efforts and events.
• Organize and host sustainability-focused public meetings and brainstorming sessions to gather input and foster community involvement.
• Maintain the City's active status in external programs, such as the DNR's Green Tier Legacy Communities and Mayor's Monarch Pledge, by completing all required annual and bi-annual commitments and tasks.
• Develop marketing strategies to advertise sustainability programs and initiatives effectively.
• Develop municipal and city-wide sustainability policies.
• Collect, analyze, and manage facility and city-wide data related to energy use, water use, waste production, emissions, and other relevant metrics.

Other Job Functions:

• Maintain sustainability webpages on the City website.
• Assist with sustainability grant applications, contracts, management, and reporting.
• Monitor progress toward goals and deadlines, and provides status reports, as requested.
• Manage projects, as assigned.
• May serve as spokesperson to media and external audiences on sustainability.

Requirements of Work Associate's degree or four years of professional experience in communications, marketing, program development, environmental studies, and management or related field.Knowledge of

• Sustainability principles and practices incorporating energy conservation, energy efficiency and renewable energy.
• Thorough knowledge of applicable promotional and public relations, theories, techniques and practices.
• Working knowledge of and ability to use computer software applicable to the duties of the position.
• Print, digital media and broadcast media principles, strategies, and practices.
• Social media concepts, best practices, and major social media platforms.
• Planning and coordinating a wide variety of events

Ability to

• Communicate effectively, both orally and in writing, with diverse stakeholders.
• Work independently and in coordination with the Sustainability Coordinator.
• Attend meetings and host events outside of working hours, including evenings and weekends.
• Produce and promote public information events, write accurate news releases, and public service announcements.
• Compile and disseminate appropriate information about sustainability program activities, events and operations.
• Organize activities, establish priorities, and meet deadlines.
• Create and deliver effective presentations to staff, community groups, and policymakers.
• Establish and maintain effective working relationships.

Skill in

• Program development, management, promotion, and execution.
• Excellent customer service and interpersonal skills.
• Working with diverse stakeholders with ability to demonstrate and promote cultural sensitivity and cultural competencies in all interactions.
• Strong verbal and written communication skills, experience preparing and conducting reports and presentations.
• MS Office applications, Adobe Pro, Canva, social media platforms, and other interactive computer programs.

Necessary Special Requirements:

• Must possess a valid Wisconsin Driver's License.

Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting with travel required to off-site locations to include field locations and construction sites, working near moving mechanical parts and in high, precarious places and involves occasional exposure to wet and/or humid conditions, fumes, or airborne particles, toxic or caustic chemicals, risk of electrical shock and vibration.
• While performing the duties of this job, the employee frequently is required to stand and talk or hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms.
• The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.
• The employee must transport information to field offices and agency locations at times.

The above is intended to describe the general content of the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. The City of Sun Prairie is committed to advancing equity, honoring our diverse identity, and creating an inclusive culture. These serve as our guiding principles every day in all that we do. Keep us accountable to this mission and join us in this commitment to a thriving Sun Prairie, as you live, work, and play. If you need an accommodation during the hiring process, please contact Human Resources at 608-###-#### or Learn more about our Benefits by visiting our website: www.cityofsunprairie.com/benefitsHEALTH INSURANCEThe City provides percentage of position for premium payment, employee pays the difference for single or family coverage through Group Health Cooperative Select HMO plan or PPO Plan for those living outside the coverage area. Coverage begins the 1st of the month following date of hire. (i.e., DOH=January 2nd, coverage begins February 1st) Note: Must work at least 1040 hours per year to be eligible.ACCESS TO OUR EMPLOYEE WELLNESS CLINIC - myspwellnessclinic.orgDENTAL INSURANCEDelta Dental The City provides percentage for premium payment for single or family coverage. Coverage begins the 1st of the month following date of hire. Must work at least 1040 hours per year to be eligible.INCOME CONTINUATION INS - State FundThis benefit provides up to 75% of your average earnings if you become disabled. The City provides coverage up to $120,000 at the 180-day elimination period. Employees can buy down to a shorter elimination period at their expense. Eligibility begins the 1st of the following month. Note: Must work at least 1200 hours per year to be eligible.VISION INSURANCEAvailable for the employee to purchase at their own expense.Note: Must be scheduled to work at least 1040 hours per year to be eligible to enroll.LIFE INSURANCE - (must be eligible for pension) State Life Fund - Minnesota MutualThe City provides 100% premium payment for basic coverage (1 times annual salary)The employee has the ability to purchase at their expense supplemental coverage, additional coverage (up to 3 units),and spouse/dependent coverage. Eligibility begins 1st of month, following 30 days of employment. (ie; DOH Feb 1st, April 1st coverage begins)PET INSURANCEAvailable for the employee to purchase at their own expense.Boston Mutual Whole Life Insurance - AFLAC InsuranceThe employee has the ability to purchase at their expense.SICK LEAVE - ProratedAccumulation of one day per month. At retirement ability to convert sick balance up to 120 days into a Health Reimbursement Account (HRA).PAID PARENTAL AND CAREGIVER LEAVECity of Sun Prairie employees who meet the eligibility criteria and have a qualifying event, shall receive up to 240 hours (prorated for less than 1.0 FTE) of Paid Parental Leave once per year and up to 80 hours (prorated for less than 1.0 FTE).RETIREMENT Wisconsin Retirement System which requires a matching 6.9% employee contribution.Note: Must be scheduled to work at least 1200 hours per year to be eligible to enroll.DEFERRED COMPENSATIONThe employee can choose to contribute to a 457 Plan if they choose.VACATION - ProratedVacation is earned on your anniversaryEx: (50% would receive 20 hrs for 1 week vacation)Upon Start Date - 3 weeksCompletion of 5 years - 4 weeksCompletion of 10 years - 5 weeksCompletion of 15 years - 6 weeksHOLIDAYS - ProratedThe following Holidays are observed: Dr. Martin Luther King Jr.'s Birthday Memorial Day, Fourth of July Labor Day, Thanksgiving Day the day after Thanksgiving Day, Christmas Eve Day Christmas Day, New Year's Eve Day New Year's Day.Two Personal Days are given at the beginning of each year (prorated if hired after July 1 and not available if hired after October 1).01 Describe your experience coordinating sustainability programs or initiatives. Please include examples of projects where you developed and implemented educational or engagement strategies to promote sustainability practices. What were the key outcomes or lessons learned from these experiences? 02 Effective communication is key to promoting sustainability efforts. Provide an example of how you developed and shared sustainability-related content (e.g., social media posts, newsletters, videos, etc.) to engage a community or organization. How did you tailor your message to reach diverse audiences and encourage action? Required Question