TASS III- Career Service - King County (WA) : Job Details

Salary: $31.55 - $38.14 HourlyLocation : WA, WAJob Type: Career Service, Full Time, 40 hrs/weekJob Number: 2024NB23236Department: MTD - Metro TransitDivision: RailOpening Date: 12/17/2024Closing Date: 12/31/2024 11:59 PM PacificFLSA: Non-ExemptBargaining Unit: C2 : PROTEC17-Transit Admin SupportFull- or Part-Time: Full TimeHours/Week: 40 hours/weekSummary''This position is open to all King County employees and general public. King County Metro Transit's Rail Division manages and maintains Sound Transit's Link light rail service and City of Seattle's streetcar system. Link light rail currently spans a 33-mile route from SeaTac to Lynnwood and a 6.6-mile route from Redmond to South Bellevue. By the end of 2026, light rail is projected to expand to nearly 60 route miles, adding seven new stations. Additional expansions to the Link system will be coming online for years to come. Seattle Streetcar includes the 1.3-mile South Lake Union line and the 2.5-mile First Hill line, proudly serving the diverse and vibrant communities around Seattle's downtown core. These rail services complement Metro's extensive fixed-route bus system and mobility services. Puget Sound transit agencies are collaborating to create an integrated transit network that enables people to travel farther, faster, and more easily.King County Metro Transit's Rail Division is hiring for one Career Service TASS III (Administrative Support Specialist III) position for Rail Division. This position offers a hybrid work environment, fantastic benefits, and the opportunity to provide critical support during an exciting time of growth and expansion for our Rail Division.TASS III's provide high-level customer service support to Metro employees, internal customers, and division leaders within our Operations, Maintenance, and Facilities sections of the Rail Division. These positions provide administrative support to the work units and supervisory staff within our division and are responsible for a number of daily HR-related tasks such as: ensuring timely and accurate payroll processing, submitting updates to employee job information, as well as maintaining spreadsheets, databases, and confidential information. The ideal candidate enjoys making an impact through administrative support, has outstanding customer service skills, is highly organized and detail-oriented, and proactively solves problems with a sense of urgency. Top candidates will demonstrate their ability to independently problem solve, improve processes, and multi-task effectively.Position information: This recruitment will be used to immediately fill one (1) career service vacancy. This recruitment may also be used to create an eligibility list to fill future CS opportunities. This eligibility list would be active for six (6) - (12) months from the establishment of the list, at the discretion of the hiring authority. Placement onto an eligibility list is not a guarantee of placement into a future position.Who may apply: We are accepting applications from all qualified candidates for the career service positions. Please direct all questions about this recruitment to the recruiter:Neha Bansal (she/her), Talent Advisor Job Duties Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As the TASS III, you will:

• Perform payroll and timekeeper functions, ensuring timely and accurate payroll processing. Verity work hours are correctly capture and time reported is correctly coded in accordance with labor agreements. Ensure timely and accurate payroll processing through computer-based software system.
• Monitor, track, and analyze budget expenditures and research budget issues; order supplies and equipment; manage asset inventory information and surplus distribution processes; process uniform, shoe, travel and similar vouchers consistent with labor agreements.
• Complete personnel-related documents such as position requisitions, personnel changes and special duty request forms for submittal to Transit Human Resources.
• Track and ensure timely processing of grievance procedures, contract requirements, and next steps; schedule disciplinary meetings and hearings; take notes, prepare and distribute hearing summaries.
• Requisition, receive and reconcile office supplies or other direct purchases to support functions performed by assigned sections.
• Support supervisory staff with daily administrative tasks, special projects, record keeping, and schedule appointments and meetings.
• Daily use of Microsoft Office Suite (Outlook, Word, Excel, TEAMs, SharePoint)
• Disseminate information on changing policies, processes and procedures.
• Develop, implement and maintain electronic and paper filing systems. Maintain and store records in accordance with the King County Records policies.
• Maintain union correspondence, including shake-up processes, and other union coordination.
• Coordinate the scheduling and necessary support for various committees and meetings, anticipating the needs of managers and other staff in preparation for such engagements.
• Perform other duties as assigned

Experience, Qualifications, Knowledge, Skills WE ARE LOOKING FOR CANDIDATES WHO MEET THE FOLLOWING MINIMUM QUALIFICATIONS:

• Possess knowledge of payroll processing operations and associated legal requirements.
• Demonstrate the ability to learn software applications, including payroll and timekeeping software.
• Possess knowledge of procurement and purchasing consumable office supplies with associated legal requirements
• Demonstrate the ability to learn software application related to ordering, payment, and reconciliation.
• Possess knowledge of labor relations and grievance process.
• Are proficient with Office Suite products including Word, Excel, Outlook, Teams, and SharePoint
• Are able to maintain strict confidentiality in the handling of sensitive data and information involving matters internal to Metro, as well as external matters involving suppliers, contractors, and vendors .
• Demonstrate the ability to establish and maintain cooperative, respectful and equitable working relations with a diverse group of coworkers, internal and external customers; ability to deal with others with tact, diplomacy, and courtesy
• Have strong customer service skills, with the ability to be organized and analytical, have good time management, and can communicate effectively with strong interpersonal skills . This includes the ability to work well independently or as part of a diverse team.
• Have a background providing administrative support OR any combination of experience or education that clearly demonstrates the ability to perform the job duties of the position.

Valid driver's license with acceptable driving history. If an out-of-state driver's license you must obtain a WA state license within 30 days of hire WE ARE HIGHLY INTERESTED IN CANDIDATES WHO:

• 3+ years experience with PeopleSoft, or similar, payroll and time-keeping software
• 3+ years experience with ORACLE EBS, or similar, financial and procurement software
• 3+ years familiarity and experience with King County policies and procedures, particularly human resources policies and procedures
• 3+ years' experience in MS Office
• 1+ years experienced with hosting remote meeting platforms, such as Zoom, Teams or Go to Meeting
• Possess 3 years of increasingly responsible office or administrative support experience with experience in supporting a group or team of employees OR possess an equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work.

Supplemental Information Work location: TASS III's will be assigned to OMF East (1899 120th Ave, Bellevue, WA, 98005). The most competitive candidates will be required to be reporting to this location. Work Schedule: This position is non-exempt from the Fair Labor Standards Act and is therefore eligible for overtime pay if scheduled. The work schedule is normally Monday through Friday, 8 to 4:30, however there is some flexibility in start and end time. This position offers a hybrid schedule with regular on-site rotations and telework options. Requirements when TeleworkingThe work associated with this position will be performed through a combination of teleworking and onsite work and meetings as needed. Employees will have access to shared workspaces at various Sound Transit (King County) facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a laptop issued by Sound Transit and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. To Apply: If you are interested in this position, follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter.REQUIRED FORMS AND MATERIALS:

• An online King County application, updated with accurate contact information, and relevant work history going back 10 years (or more, if necessary), with all duties, dates of employment, and reasons for leaving explained clearly.
• Completed supplemental questions
• An attached cover letter (letter of interest) which clearly states your interest in supporting Metro Transit's Rail Division in this capacity, and your most competitive qualifications for the position, (Payroll, Timekeeping, Oracle, MS Office)

NOTE: Letters should be no longer than 1 page, and please do not add any personally identifiable details or large headings since they take up space and get redacted anyway. Selection Process: Applicants will be screened for competitiveness, completeness, and written communication skills. Highly competitive applicants may be asked to complete skills testing, phone interviews, and panel interviews. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes such as reference checks, and internal record reviews. Start dates for King County applicants may be coordinated with the applicant's current supervisor to accommodate the business needs of Metro Transit.For assistance in the application process:

• For technical support related to your application, contact the Government Jobs' applicant support team for assistance: +1 855-###-####.
• Applicants who are unable to apply online should follow the instructions at
• We highly encourage applicants to visit the page for tips, checklists, guidance, and examples of how to format your application materials most competitively for the recruitment processes at King County
• Contact the recruiter, Neha Bansal if you need this information in a different language, would like to request accommodation in the assessment process, and for all questions related to this job posting.

About the Rail Division and VM/Operations workgroups:The Rail Division operates and maintains both Sound Transit's Link light-rail system and the City of Seattle's streetcar service, focusing on providing the highest quality service and being the best partner. These rail services complement Metro's robust fixed-route bus system and other mobility services. Together these agencies are working to build an integrated system that lets people travel farther, faster, and with greater ease. The Rail Division is critically important to attaining that vision by supporting high-quality rail service today and building a strong foundation for future growth. The division emphasizes safety, diversity and inclusion, workforce development, and continuous improvement.

• The Rail Operations Section manages light rail operations by supporting the functions of the Rail Operations Control Center, Service Quality, Planning and Technical Support, and System Impacts.
• Rail Vehicle Maintenance Workgroup: This group performs maintenance work related to Light Rail Vehicles (LRV).

An Employer To Be Proud OfThe Puget Sound region boasts the country's fastest-growing public transit network and King County Metro was recently named Best Large Transit System in North America by the American Public Transit Association (APTA). Metro is a world-class, integrated public transportation network committed to building healthy communities, a thriving economy and a sustainable environment. Our public transportation network includes buses, passenger ferries, light rail, paratransit and streetcars. Visit to learn more about what it's like to work for King County. King County is dedicated to creating a workplace that embraces your talents and passion for public service; provides competitive pay and benefits; promotes racial diversity and cultural responsiveness; cares about your health and safety in and out of work; offers equitable development and advancement opportunities; and embraces technology, tools and systems that work for you. Visit to learn more about Investing in YOU. Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? that is dedicated to serving one of the nation's best places to live, work and play. Guided by our , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principleswe are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.King County is an Equal Employment Opportunity (EEO) EmployerNo person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.Classification:Transit Administrative Support Specialist III / Job Code 421801Union Representation: This position is represented by Professional and Technical Employees, Local 17 Professional & Technical and Transit Administrative Support Employees#RailJobsKing County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass. For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.01 How many years of increasingly responsible office/administrative support experience do you have supporting a group or team of employees?

• Less than 1 year
• 1 to 3 years
• 3 to 5 years
• 5 to 8 years
• Over 8 years

02 What types of teams or groups have you provided administrative support to? Please check all that apply.

• Frontline employees in customer service or public-facing roles
• Employees performing skilled trades work
• Supervisors or managers
• Executive or Senior leadership
• Technical, administrative, or cross functional teams
• Unionized employees represented by a labor union
• Temporary workers, including contracted workers
• Non-unionized employees
• Teams of less than 5 people
• Teams of 6 to 20 people
• Teams of 21 to 50 people
• Teams of 50 to 100 people
• Teams of over 100 people

03 In regards to your responses in questions #2 and #3, please tell us where you obtained this experience. Please include the employer/company, your role, and how many people you provided administrative support to in that particular role. Please be specific, yet brief. We will use this information to reference the detailed job duties and experience located in the work history section of your application. 04 How many years of Timekeeping/Payroll experience you have?

• 0-1 years
• 1-3 years
• 3-5
• 5+ years

05 Which of the following choices most closely describes your skill level with Microsoft Word?

• None, but willing to learn.
• Very Limited. I have completed training, but have not used it much.
• Beginner. I am able to create, open, save and print documents; cut, copy, paste and delete text; format text; set paper size and orientation.
• Intermediate. In addition to the beginner-level skills, I am also able to create page breaks; adjust line spacing; insert page numbers; use auto text; create and edit templates; insert headers and footers; insert and edit tables; use search and replace.
• Advanced. In addition to the beginner and intermediate-level skills, I am also able to set up data sources for mail merge; create macros; use track and review; protect documents; convert tables to text; create hyperlinks, create columns.

06 Which of the following choices most closely describes your skill level with Microsoft Outlook?

• None, but willing to learn.
• Very Limited. I have completed training, but have not used it much.
• Beginner. I am able to send, forward and delete emails; set up and use contacts; schedule appointments; view calendars; sort emails; use the task function.
• Intermediate. In addition to the beginner-level skills, I am also able to create and invite others to appointments; make recurring meetings; add delegates; reserve conference rooms; assign tasks; modify task columns; flag emails.
• Advanced. In addition to the beginner and intermediate-level skills, I am also able to use Journal, Notes, customize Outlook; use the find feature; use the autopick meeting function; use the autodialer function.

07 Please describe your abilities and skills related to using Microsoft Excel, how often you use the program, and the most complex ways you have used Excel in the past. 08 Please list any other programs, software, or applications you are proficient using that would support your abilities to perform the job duties described in this announcement. 09 Please briefly describe the experience, knowledge, skills, or abilities you have gained from your past work that supports your ability to perform timekeeping and payroll processing functions in this position. 10 In your opinion, what is the best way to stay organized when a high volume of tasks and requests are presented to you with competing priorities? Please also describe any tools you use to enable you to multitask effectively. 11 What is typically the best time of day (or day of the week) to call you, if needed? Please also confirm your phone number by typing it in this space. 12 Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoffAND Do you possess the skills and abilities to qualify for this position?

• Yes, I was given a layoff notice from my role at King CountyANDI am within two years of the effective date of my layoff. ANDThe position I was laid off from was the same or a higher percentage of FT status when compared to this one.
• No.

13 If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided:1. The title you held when you received your layoff notice2. The department you worked in3. The effective date of your layoff 14 If you have a disability as defined by the Americans with Disabilities Act, will you need accommodation in the testing process? If you check the YES box, the human resources staff person coordinating this recruitment will send you a request asking for additional information. (This confidential information is solicited for the purposes of providing reasonable accommodation only).

• Yes
• No

15 When applying for this position, you must thoroughly complete the EDUCATION and WORK EXPERIENCE sections of your application and the Supplemental Questions. This includes a detailed description of each position that you have held in at least the last ten years. For each Employer listed, you must indicate your reason for leaving. If you have been terminated from any previous jobs, please state the specific reasons why. Your responses to the Supplemental Questions will be used in combination with your application to determine whether you meet the qualifications for this position. Failure to provide detailed and complete information may result in your application being rejected. I have read the above statement and certify that the statements made by me on the application and supplemental questions are, to the best of my knowledge, true, complete and correct. I understand that any misrepresentation or material omission of fact on this or any other document required by King County may constitute grounds for rejection, or if employed by King County, for disciplinary measures, including dismissal. I acknowledge I have read and understand the above information.

• Yes
• No

Required Question