Team Assistant - Interpol : Job Details

Vacancy Notice 804

INTERPOL is the world's largest international police organization, with 196 Member Countries. Created in 1923, it facilitates cross-border police co-operation, and supports and assists all organizations, authorities, and services whose mission is to prevent or combat international crime.

INTERPOL strives to achieve a diverse and inclusive workforce and welcomes applications from individuals with diverse backgrounds, experiences, and perspectives. To achieve our Diversity goals, we encourage applications from women and nationals of under/unrepresented member countries who are passionate about our mission. INTERPOL's recruitment process is merit-based hence all hiring decisions are made considering the applicant's qualifications and the needs of the Organization.

Job Title: Team Assistant

Reporting To: Assistant Director, Strategic Business and Planning

Location: Lyon, France

Type of contract: Fixed-term Contract

Duration (in months): 36.00*

Grade: 8

Number of post: 1

Level of Security screening: Basic

Deadline for application: 6 January 2025

Conditions applying for all candidates

Only professional experience for which candidates can provide official proof of employment will be considered. Candidates could be requested to provide copies of such official documents prior to interviews/test.

* Subsequent extension to this post will be subject to the terms of the Organization's Staff Manual, to satisfactory performance and to availability of funds.

Tests/interviews in connection to this selection procedure will take place approximately 1 to 2 weeks after the deadline for applications. Applicants are kindly requested to plan their availability during this period accordingly, in case they are short-listed.

Selected candidates will be expected to report for duty approximately one to two months after receiving an offer of employment at the latest.

This selection exercise may be used to generate a reserve list of suitable candidates that may be used to address Organization's similar staffing needs in the future.

SUMMARY OF THE ASSIGNED DUTIES

The Executive Directorate Partnerships and Planning (EDPP) is responsible for overseeing the strategic development of the Organization. Also, under the leadership of the Secretary General, EDPP is to establish and sustain high-level political outreach with INTERPOL member countries, key regional and international organizations, and major strategic multilateral platforms, as well as to oversee the development of partnerships where appropriate with the private sector.

The Directorate Planning and Development (PLD) reports to the EDPP, working in close coordination with the Strategic Management teams of INTERPOL. The Directorate is responsible for defining, together with the INTERPOL leadership, the strategy of the Organization, preparing the annual business plans, reporting on their implementation, and aligning the activities and the project portfolio with the strategic priorities.

Under the supervision of the hierarchy, the incumbent will assist in supporting various administrative tasks within the Team/ Office.

PRINCIPAL DUTIES AND ACTIVITIES

DUTY 1/Mission 1

Assist in the review of documents in the framework of the Unit's or Team's activities and processes.

Ensure quality control, follow up and update of documents.

DUTY 2/Mission 2

Conduct research and keep up with any possible developments.

Draft documents and reports, ensure formatting and consistency, update and track Key Performance Indicators (KPIs).

DUTY 3/Mission 3

Assist in the preparation of meetings, workshops, training and other events within the Office.

DUTY 4/Mission 4

Perform any other duties as required by the hierarchy.

QUALIFICATIONS, COMPETENCIES AND SKILLS/QUALIFICATIONS, COMPTENCES ET APTITUDES

Education and qualification required/FORMATION:

* A specialized/vocational diploma is required, or University education. Additional specialization in a relevant area/domain would be an asset.

Experience required/EXPRIENCE:

* At least two years' experience in administrative and secretarial support. Candidates with a two-year higher diploma need no previous experience.

* Experience of working in an international or multicultural environment would be an asset.

languages/langues:

* Proficiency in English (written and oral) is required.

* Knowledge of a second official working language of the Organization (French, Arabic or Spanish) would be an additional asset.

Abilities required/COMPTENCES TECHNIQUES:

* Strong interpersonal and organizational skills.

* Ability to work in teams as well as individually.

* IT proficiency and strong skills in business intelligence, Internet research and MS Office processing software.

* Good oral presentation skills.

* Sense of initiative and curiosity.

* Proven ability to work with minimum supervision.