Union Deductions Associate - New York City, NY : Job Details

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks to hire a Union Deductions Associate for the Union Services Unit. The Union Services Unit is responsible for ensuring the accurate recording of union, insurance and political action committee (political) deductions for city employees in the Payroll Management System (PMS) and New York City Automated Personnel System (NYCAPS), providing responsive customer service to inquiries received via email or phone; preparing and maintaining detailed payroll reports; reimbursing overpayments of dues and other deductions to appropriate parties.

Under general supervision, and with some latitude for independent judgement, the candidate will perform responsible analytical activities. The Union Deductions Associate will:

* Analyze union dues payments received via direct deposit in the unions' accounts for each pay cycle / pay date;

* Upload union dues, insurance and political dues payroll information for various pay cycles for the purpose of generating monthly invoices, letters and reports; send each union a monthly statement;

* Assist in the operation of the unit by answering inquiries, researching and responding to agency customer service tickets;

* Review data in various systems and prepare statistical and narrative reports;

* Update payroll documents to ensure reporting deadlines are met;

* Distribute various reports based on agency union dues reporting processes and as required by NYS law;

* Prepare monthly payments and weekly cash receipts transactions using the Financial Management System (FMS);

* Review and audit all requests to either place an employee into dues-paying status or revoke the same consistent with New York State laws; process the corresponding transactions;

* Review and update union dues, insurance and political dues in NYCAPS and PMS and the Union Dues Payment System (UDPS) and;

* Perform special projects as assigned.

Preferred Skills:

* Experience with the Payroll Management System (PMS), City Human Resource Management System (CHRMS) and the Payroll Information System (Pi)

* Working knowledge and experience with Microsoft Excel

* Detail oriented / excellent organizational and multitasking skills

* Excellent written, oral communications and interpersonal skills

* Excellent time management skills

* Must currently be a City employee who is permanent in the title of Principal Administrative Associate or a comparable title.

To Apply:

Applicants may visit the Jobs NYC website: www.nyc.gov/jobs and apply to Job ID: 642334. While all complete applications will be given consideration, only candidates selected for an interview will be contacted.

Additional Information:

O-188

Hours/Shift:

35 hours Weekly/Day

Work Location:

5 Manhattan West, NY, NY 10001

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;

4. Education and/or experience equivalent to 1 , 2 , or 3 above. However, all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Preferred Skills

* Experience with the Payroll Management System (PMS), City Human Resource Management System (CHRMS) and the Payroll Information System (Pi) - Working knowledge and experience with Microsoft Excel - Detail oriented / excellent organizational and multitasking skills - Excellent written, oral communications and interpersonal skills - Excellent time management skills - Must currently be a City employee who is permanent in the title of Principal Administrative Associate or a comparable title

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.