Utilities Project Manager - Indian River County Board of County Commissioners : Job Details

Salary: $83,008.38 - $132,813.46 AnnuallyLocation : Vero Beach, FLJob Type: Full TimeJob Number: 01923Department: UtilitiesDivision: General & EngineeringOpening Date: 03/07/2025Closing Date: Continuous DescriptionWelcome, we are excited you are here. Take a peek at what our beautiful County has to offer -Utilities Project Manager:Under the direction of the Capital Projects Manager, this is a professional level position working independently with limited supervision to oversee and manage the delivery of assigned projects or portfolio of projects within the Department of Utility Services. Projects range from master plan studies to large-scale capital projects for thewater and wastewater treatment facilities and infrastructure systems. Areas of responsibility include planning, initiating, monitoring and controlling, and closing all project phases including engineering and design, permitting, bidding/procurement, construction, and transition. Projects involve expansion, capital renewals, resilience enhancement, and regulatory compliance, that will require heavy interaction with engineering, operations and maintenance staff, and stakeholders. Essential Job Duties

• Work with department staff across all divisions to identify their priority needs, scope, and timing for projects.
• Assist the Capital Projects Manager with prioritization, developing and maintaining the utilities capital improvement plan (CIP) and budgets.
• Support the preparation of the water and sewer capital improvement element (CIE) for the county's comprehensive plan annual updates.
• Assist with reviewing and integrating consultants' recommendations from various studies and technical reports into the department's short- and long-range CIP.

• Facilitate startup capital projects including budget approvals, consultant requests for qualifications or work order proposals, and recommendations for award.
• Review cost proposals, negotiate terms, and initiate requisitions for procurement of goods and services.
• Prepare staff reports for the Board of County Commissioners (BCC) agenda items and present them before the BCC on departmental items when required.
• Develop or review project controls to ensure contractors/consultants are adhering to project objectives for scopes, schedules, budgets, and performance.
• Prepare, track, and manage the approval of consultant work orders, agreements, and amendments.
• Manage preparation of procurement documents by consultants and staff engineers, including requirements, plans, designs, and specifications, and coordinate approvals and solicitation activities.
• Prepares solicitation documents including requests for proposals (RFP), requests for qualifications (RFQ), and legal notices.
• Coordinate with the Purchasing Department on bid preparations, advertising, pre-bid conferences, answering questions and addenda, bid review, and award recommendations.
• Execute owner's responsible roles on projects, including but not limited to responding to requests for information (RFI), meetings coordination, processing invoices and pay applications, reviewing and approving change orders, shop submittal reviews, etc.
• Review master plans, evaluations, and technical reports, and make recommendations.
• Serves as liaison with the public, consultants, contractors, regulatory agencies, and project stakeholders.
• Measure, track, and report project performance for scope, schedule, and budgets, and provide updates for the monthly capital projects report, including forecasts to complete.
• Prepare or review and monitor project action items, project risk register, and variance analysis reports.
• Conduct or participate in project team meetings including pre-construction and status meetings to ensure projects stay on track or proactively identify potential risks to mitigate or avoid issues that will impact scope, schedule and/or budget.
• Administer contracts and agreements pertaining to assigned projects.
• Coordinate and monitor project tasks and activities by consultants, contractors, vendors, staff, and other departments to ensure timely completion per project schedules.
• Coordinate with utility staff, such as engineers, utility inspectors, and/or operations staff, to complete field inspections or to investigate issues during project construction.
• Conduct project closeout by ensuring all project tasks are completed and deliverables are received and filed appropriately in the project records.
• Complete paperwork and coordinate with Finance to complete administrative closeout activities including project capitalization as required.

Typical RequirementsEducation/Experience:

• Bachelor's Degree (BS or BA) from an accredited four-year college or university with coursework in engineering, business administration, construction, or related field.
• 5-plus years' progressive experience in planning, initiating, monitoring and controlling, and closing projects that involve engineering and design, bidding/procurement, permitting and construction.
• Experience with alternative procurement and project delivery models such as collaborative delivery methods is preferred.
• Have a proven track record of delivering capital projects on-time, on-budget, on-spec!
• Prior experience working in water and wastewater utilities is preferred.

Licenses, Certifications, or Registrations:

• Project Management Professional (PMP) or ability to obtain certification in 12 months.

• Project management-related credentials or certification from an industry-recognized body, e.g., Certified Associate in Project Management (CAPM).
• A valid Florida driver's license with a clean driving record is required.
• Membership in a related industry body such as American Water Works Association (AWWA) or Project Management Institute (PMI) is desired but not a requirement.

Knowledge, Abilities, and Skills:

• Knowledge of all phases of the project lifecycle including planning, design, budgeting, and construction.
• Knowledge of project control processes, tools, and practices to manage scope, schedule, and budget performances.
• Knowledge of maintaining project records per industry practice, including but not limited to correspondence, contract documents, change orders, RFIs, photographs, etc.
• Ability to identify project risks, develop risk registers, and prepare mitigation plans.
• Proficiency with Microsoft Project, Primavera, or other project management tools.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite including Word, Excel, PowerPoint, Outlook, and Visio.
• Ability to establish and maintain effective relationships with subordinates, other departments, outside agencies - public or private, and the public.
• Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with minimal direction.
• Ability to perform routine to moderately complex mathematical computations and tabulations accurately and efficiently.
• Maintains an enthusiastic, self-reliant, and self-starting approach to meet job responsibilities and accountabilities.
• Strives to anticipate work to be done and initiates proper and acceptable direction for completion of work in an efficient manner with minimal supervision and instruction.

Supplemental InformationENVIRONMENTAL CONDITIONS:Work may be performed inside or outside and in various types of weather conditions.This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add, or remove duties and assign other duties as necessary. This job description does not constitute a written or implied contract of employment.JOB DESCRIPTION / ADA ACKNOWLEDGEMENTATTESTATION I understand that a qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.I have read the job description for the above position and understand the job duties, requirements, and responsibilities for the position. I attest that I am able to perform the essential functions as outlined in the job description either with or without accommodation. I understand that if I require accommodation, I will contact the Human Resources Department to request accommodation.If I have any questions about the job duties described in the above job description, I should discuss them with my immediate supervisor or a member of the Human Resources staff.I have discussed any questions I may have had about this job description prior to signing this form.Employees Signature DateEmployees Name (Please Print) Employee NumberThis is a salaried position exempt from overtime pay. Exempt employees are provided four administrative leave days per calendar year in addition to vacation leave, sick leave, 11 paid holidays, and a personal day. Please review our benefits handbook at