Vendor Management Specialist - Career Group : Job Details

This role will support the Firm's vendor management process by ensuring compliance with policies, facilitating onboarding and offboarding, and maintaining vendor database. The ideal candidate will bring a strong foundational understanding of vendor management and procurement to work independently and provide insights, while collaborating with the manager and internal stakeholders.

Key Responsibilities

• Serve as a single point of contact for all vendor-related queries, helping internal teams navigate the vendor management process.
• Assist in developing, implementing, and maintaining vendor management policies, procedures, and standards.
• Facilitate vendor onboarding process, ensuring proper approvals, documentation, and reviews.
• Ensure vendor compliance with internal policies and relevant regulations, conducting regular audits and maintaining accurate records.
• Collect, analyze, and interpret vendor data to identify trends, areas for improvement, and cost-saving opportunities.
• Assist in the selection and/or implementation of a global vendor management system.
• Maintain and update vendor databases and reporting tools to ensure data accuracy and accessibility.
• Collaborate with internal stakeholders, to support vendor relationships and risk assessments, including; the senior team member overseeing vendor management, IT Security TPRM onboarding and Legal on contractual matters.
• Conduct regular vendor risk assessments and provide feedback for mitigation strategies.
• Assist in identifying process improvements and contribute to the development of best practices in vendor management.
• Responsible for developing additional vendor-related processes and procedures including but not limited to offboarding, continuity plan and implementation checklist for post-onboarding

Qualifications

• Bachelor's degree in business, procurement, finance, or a related field.
• 5+ years of experience in vendor management, procurement, or related roles.
• Strong understanding of vendor management principles, compliance requirements, and risk management practices.
• Self-starter with strong problem-solving skills and the ability to manage multiple tasks in a fast-paced environment.
• Proficient in data analysis and reporting, with experience in using vendor management systems or similar tools.
• Excellent communication and collaboration skills, with the ability to work effectively with cross-functional teams and senior leadership.
• Highly organized, with attention to detail and a focus on delivering results.

Compensation: $120-135K base plus discretionary bonus

This role is onsite in Manhattan 4 days/week (Fridays remote).