Vendor Relations Specialist - T3 EXPO : Job Details

Why T3 Expo:

We are committed to excellence, and our attention to detail sets us apart. You'll work in an environment where high standards are the norm, and every element of an event – from concept to execution – is carefully crafted through project blueprints to ensure each event meets our gold standard of service delivery.

If you take pride in delivering quality work and enjoy seeing the results of your efforts in real-time, you belong on our team.

Job Summary:

As a Vendor Management Specialist at T3 Expo, you will be responsible for and own the process for procuring goods and services, either for resale or for the company's own use. You will work in support of our Product and Operations team and act as the liaison between T3 Expo and its suppliers that support products we offer to our clientele and are critical components to T3 designed products. Will also need to demonstrate the ability to manage through influence using your expertise, and relationships to guide and inspire others through this cross functional role.

Key Responsibilities:

Vendor sourcing and procurement.

• Finding suitable vendors that meet our regional and national product requirements.

Reducing risk:

• Identifying and managing any potential risks associated with vendors
• Facilitates inherent risk assessment w/ Business Owners.
• Manages the due diligence process, including the collection and analysis of questionnaires and source documents.
• Identifies residual risks requiring remediation, and prepares risk remediation strategies for senior management.

Vendor Onboarding:

• Working with our Organizational Effectiveness and Legal Operations team and suppliers to facilitate contracts, payment terms, pricing, and covenants.
• Facilitates contract execution by authorized contract signers, and ensures internal stakeholders and the vendor receive final copies.
• Monitors contract renewals and notifies contract owners.

Managing performance:

• Monitoring how well vendors are meeting their obligations
• Conduct regular performance reviews with vendors to assess performance against contractual obligations using score carding
• Establish key performance indicators (KPIs) to measure vendor performance
• Monitor vendor performance against agreed-upon service level agreements (SLAs)

Building relationships:

• Fostering positive working relationships with vendors

Strategic planning:

• Developing strategies to optimize vendor relationships and ensure the company is getting the best value
• Production cycle oversight.
• Along with Production Managers, establish equipment sourcing needs and formulate detailed plans for purchases to present to Executive Leadership.
• Develop Vendor management strategies in line with organization vision & mission towards sustainable procurement (Environment, Economy & Society)

Documenting:

• Keeping accurate records of vendor activities

Resolving issues:

• Addressing any problems that arise with vendors and when necessary escalate any resolve issues with the Director of Product.

Communicating:

• Interacting effectively with vendors, customers, and stakeholders
• Implement corrective action plans for underperforming vendors
• Training and management of new and established employees.
• Communication and execution with vendors and stakeholders.
• Establish new and retired products, changes, etc. while making sure all parties are aligned and informed of the product inventory

Order processing:

• Ensuring all direct buy orders are being communicated, accepted and processed by our vendors to ensure a smooth delivery of these products.

Financials:

• Reconciling vendor invoices.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

COMMUNICATION SKILLS

Strong verbal, written and comprehension skills. Skills knowledge and aptitudes may include your ability to provide information effectively, make presentations, or communicate with clients.

MANAGE PRIORITIES AND DEADLINES

Your ability to maintain schedules, and meet deadlines is critical, particularly in a multitasking workplace environment in which our team is often required to manage multiple roles with different priorities and timeframes.

DECISION MAKING SKILLS

Ability to make clear, concise decisions and solve complex problems.

ESTABLISHING AND MAINTAINING INTERPERSONAL RELATIONSHIPS

Establishing and maintaining an excellent relationship with the customer, vendors and cross-functional internal teams is critical to the success of this position.

ADAPTABILITY

Adaptability to manage change, deal with situations as they arise, and work independently or as part of a team.

TEAMWORK

Ability to work in a team of people from various experience levels and strive to a common goal.

ORGANIZATIONAL SKILLS

Ability to organize, plan and prioritize work in a fast-paced work environment. Ability to achieve goals in a timely fashion.

PROFESSIONALISM

In many cases, you will be the first line of communication with our esteemed customer base. You are expected to reflect and convey the T3 Client centric philosophy in any communication, including in person, by phone, email, etc.

ANALYTICAL SKILLS

Ability to compare, contrast and quality check work and keen attention to detail. Can present numerical data orally and in writing or through graphics.

PROBLEM SOLVING SKILLS

Proficient in identifying the challenge/opportunity, establishing solutions, implementing those solutions, and evaluating their effectiveness.

EDUCATION AND EXPERIENCE

• Bachelor's degree.
• Minimum of five years of experience in Vendor Management and Procurement, working experience in Vendor Management function.

TECHNICAL SKILLS

• Proficient in Google Drive including Docs, Sheets, Chat, and Meet.
• Microsoft Office including Word, PowerPoint, especially spreadsheets, database, and reporting tools.
• Ability to navigate Box as the primary cloud storage platform.
• Salesforce
• Comfortable with project management tools (e.g., Airtable, etc ) and data analysis tools (e.g., Excel, Google Analytics,etc,).
• Knowledge of process mapping tools (e.g., Lucidchart, etc. )

OTHER NOTEWORTHY SKILLSETS & REQUIREMENTS

• Proven ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross functional teams.
• Strong analytical, problem-solving, and decision-making capabilities.
• Travel (10%)

Why Join Our Team:

T3 offers competitive compensation, flexible remote and hybrid work environment choices, paid holidays, vacation time, and a comprehensive benefits package featuring a 401k with matching contributions and more!

T3 is the right place for anyone who thrives in a team-based collaborative environment. We offer a unique opportunity where everyone gains exposure to all facets of the events and projects we produce. In the past decade, we've transformed events into shareable moments™ across the world — and we've done so with a commitment to never doing the same thing twice. Our track record is backed by some of the biggest names in the industry, seeing interactive solutions and groundbreaking technology come together in ways that raise the bar year after year.

About T3 Expo:

We specialize in bringing brands to life through engaging events and conferences. With the core principles of redefining how we convene, we bring buyers and sellers together to achieve business growth, build community, and spark creativity.

When you join us, you're not just working on events. You're helping to build vibrant spaces where ideas flourish, communities connect, and brands truly shine. Your work will have a tangible impact on the brands and people we serve.

Please visit www.t3expo.com

Our commitment to exceptional in-person experiences hinge on a positive work environment for our employees. T3 Expo upholds a creative, diverse, and inclusive culture, rejecting all forms of discrimination and harassment. As an Equal Opportunity Employer, we value every individual, regardless of race, gender, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, or disability in every aspect of employment. This policy is non-negotiable for all employees.