VIP Relations Coordinator - KITH : Job Details

VIP Relations Coordinator

KITH

Job Location : Brooklyn,NY, USA

Posted on : 2024-11-10T08:36:07Z

Job Description :
Location: NYCSalary: $55k-$65kThe VIP Relations Coordinator will support the VIP team across a variety of projects including partnerships, events, product seeding, and other marketing initiatives. Responsibilities:
  • Play a critical supporting role in the overall organization of the marketing, events, and VIP teams
    • Keep Marketing and VIP Calendar updated with all projects throughout the year
    • Assure filing within the Google drive, shared albums, and Dropbox is organized
  • Support internal and external project management and communications for brand partnerships and marketing activations
    • Keep a close eye on deadlines to ensure all product/packing/labels/etc. are tracking on time for the deadline of every project
    • Management of all Seeding buys with VIP Relations manager and related teams, assuring product is ordered in time and tracked appropriately for every project
    • Clear communication between all teams if any delays are foreseen
    • Organization of budgets for partnerships, projects, and experiential events
  • Support VIP Relations Manager with seeding logistics including placing product orders, sending and tracking packages
    • Stay on top of Operations and Production for any delays in product once submitted
    • Make sure labels are submitted to the mailroom in time for send out date.
    • Manage the packing of product for seeding packages either alone or with intern/store help
    • Make sure tracking numbers are easily accessible on send out date
  • Support VIP Relations Manager with hospitality trips including managing RSVPs, booking travel arrangements, and catering to special needs of the guests
    • Help with the organization of guest lists including sizing, dietary restrictions, guest seeding boxes/shipping logistics, FF numbers, etc.
    • Booking and managing travel with executive team and VIPs as needed
  • Maintain digital rolodex of VIP contact information with utmost confidentiality
    • Oversight of VIP database
    • Help to assure all VIPs are considered for appropriate projects
  • Develop opportunity decks for new and existing talent
  • Develop and own all recap decks, send recaps to appropriate parties
  • Manage and track overall VIP budget for the VIP Department.
  • Collaborate with external PR agency as directed by Director of Marketing & Events
    • Work with PR partners on guest list and seeding lists as needed
Experience:
  • Bachelor's Degree Required
  • Minimum of 2 years experience in a marketing, public relations, or partnership role
  • Strong organizational skills, with high attention to detail
  • Ability to multitask, in fast-paced environment
  • Self-led use of discretion and confidentiality
  • Ability to operate with strong sense of ethics, in work and personal relationships
  • Ability to and love of travel, domestically and internationally
  • Willingness to work flexible schedule
  • Advanced knowledge of G-Suite (G-Mail, Google Sheets, Google Docs)
  • Advanced knowledge of Office 365 (PowerPoint, Excel)
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