VITAL RECORDS ASSISTANT MANAGER, County Clerk - Tarrant County, TX : Job Details

Salary: $2,557.10 - $2,812.81 BiweeklyLocation : Tarrant County, TXJob Type: Regular Full-timeJob Number: 09982Department: County ClerkOpening Date: 10/21/2024Closing Date: 10/31/2024 11:59 PM CentralSummary

• Oversees Vital Records personnel at all locations.
• Oversees operations involving records reproduction and preservation and ensures compliance with statutes and regulations.
• Assists Manager in identifying and assessing budget needs.
• Monitors departmental resources, conducts employee evaluations, and assists in training employees.
• Conducts research and writes reports. Maintains communication with various agencies involving vital records administration.

Posting may close at any time.BENEFITSTarrant County employees enjoy superior health, retirement, and insurance benefits & 13 County Holidays For more information, please click on the link below: Essential Duties and Responsibilities

Assists Manager with supervision of personnel at all locations to ensure conformity with County policies and state statutes and regulations.

Performs daily quality control review to verify adherence to state laws as well as organizational policies and departmental procedures in preparing incoming documents for filing. This includes scanned images and filed applications.

Processes fee transactions, balances receipts, and completes daily deposit.

Performs receipt adjustments upon request.

Assists clerks with decision making and problem solving.

Interviews applicants and provides Manager with recommendations concerning hiring, promotions, demotions, and terminations.

Assists Manager with resolving employee issues.

Performs subordinate performance appraisals.

Ensures clerk coverage at all locations.

Monitors inventory and use of state-issued security paper.

Prepares monthly performance reports.

Communicates daily with other departments and general public.

Assists in coordinating and training for new registrar duties.

Tracks and reports computer-related problems.

Periodically travels to all locations to deliver supplies and provide training and assistance.

Performs all other related duties as required.

Minimum RequirementsNOTE: YOU MUST FILL OUT THE WORK HISTORY and EDUCATION SECTIONS OF APPLICATION TO SHOW YOU HAVE YEARS OF EXPERIENCE/EDUCATION AS REQUIRED BY HIRING DEPARTMENT OR BE DISQUALIFIED.TO APPLY, must have an Associate's degree or higher + Four (4) full-time years of work experience in a general office and customer service environment, including at least Two (2) years of supervisory or management experience. OR TO APPLY, must have a High School diploma or GED + Six (6) full-time years of work experience in a general office and customer service environment, including at least Two (2) years of supervisory or management experience. TO APPLY, must possess a valid driver license with a good driving record. Note: A Texas driver license is required to hold the position.Experience with PC applications, Microsoft Office preferred.Requires exceptional written and oral communication skills and interpersonal skills, familiarity with legal definitions and language, as well as leadership and organizational abilities.Must be bondable.Must attain Acknowledgement of Paternity Certification by Texas Attorney General's Office and security clearance from Department of State Health Services - Vital Statistics Unit within one year.If hired, must provide proof of educational attainmentat New Hire Processing or during the promotional process.Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past Seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually. Physical Demands and Work Environment & Other RequirementsWhile performing the duties of this position, the incumbent is regularly required to sit, stand, walk, lift, drive, and bend.Regular attendance is essential. Incumbent must arrive at work on time, prepared to perform assigned duties and work assigned schedule. Incumbent must have the ability to work well with others. Incumbent must be able to perform the essential functions of the position without posing a direct threat to the health and safety of themselves and others. Requested accommodations to work hours and schedules are considered on an individual basis.Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.*Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Harrison at (817) ###-####.01 Do you have an Associate's degree or higher + Four (4) full-time years of work experience in a general office and customer service environment?

• Yes
• No

02 Do you have a High School diploma or GED + Six (6) full-time years of work experience in a general office and customer service environment?

• Yes
• No

03 During your work experience in a general office and customer service environment, do you have Two (2) full-time years of supervisory or management experience?

• Yes
• No

04 Do you have a valid driver license with a good driving record?

• Yes
• No

05 Do you have one of the following:

• Acknowledgement of Paternity Certification by Texas Attorney General's Office
• Security clearance from Department of State Health Services - Vital Statistics Unit
• I do not have either

06 Describe for us how you work with others. What is your work philosophy? Management philosophy? Communication style? How do you motivate others? 07 Why do you want this position in the County Clerk's office? 08 Are you bondable ?

• Yes
• No

09 Do you have familiarity with legal definitions and language?

• Yes
• No

Required Question