Volunteer Services Senior Administrative Assistant - Cedars-Sinai : Job Details

Job Description Job Summary Responsible for administrative, clerical, and office activities that support volunteer programs. Performs a broad range of duties to support the facilitation of administrative workflow within the department. Supports multiple volunteer programs, staff members, and volunteers. Primary Duties & Responsibilities Participates in administrative workflow, e.g., scheduling interviews and appointments, processing applications Staffs the front office, e.g., greeting, pointing the way, processing badges and uniforms Performs task-based roles, supporting the director, assoc. director, program administrators Engages in correspondence, calls, emails, data processing, supply orders, and badging Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department. Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate. Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials. Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and volunteer workforce and program planning and/or other department reports. May prepare summary of information or data. Distributes and disseminates information within the department and/or unit. Orders supplies and arranges for equipment maintenance. Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports. Establishes and maintains an internal filing system. May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG timecard editor within the department and or unit. Qualifications Education HS Diploma/GED Required Experience Minimum of 2 years administrative or office experience required Proficient use of Microsoft Office Suite Very strong interpersonal skills Keen attention to detail Req ID : 3338 Working Title : Volunteer Services Senior Administrative Assistant Department : Volunteer Services Business Entity : Cedars-Sinai Medical Center Job Category : Administrative Job Specialty : Administrative Overtime Status : NONEXEMPT Primary Shift : Day Shift Duration : 8 hour Base Pay : $25.55 - $38.33