Volunteers Team Intern, Shows - The Pennsylvania Horticultural Society : Job Details

ORGANIZATION SUMMARYThe Pennsylvania Horticultural Society, an internationally recognized nonprofit organization founded in 1827, advances the well-being of the Philadelphia region by creating healthier living environments, building deeper connections between people, and increasing access to fresh food and economic opportunity. Fueled by a diverse community of supporters, PHS delivers impact through initiatives in more than 250 neighborhoods, an expansive network of public gardens and landscapes, and the nation's signature gardening event, the Philadelphia Flower Show. PHS invites everyone to garden for the greater good as a participant, member, donor, or volunteer. POSITION SUMMARY The Pennsylvania Horticultural Society seeks a Volunteer Intern who will gain hands-on professional development and valuable experience in event planning for a thriving nonprofit organization. Interns will be challenged with a fast-paced, quick turnaround experience on a hard-working team. They will assist with planning and coordination of the 2025 PHS Philadelphia Flower Show. The successful candidates should have the ability to manage administrative and logistical support of the Shows and Events staff in a busy special events environment and must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision. They should be willing to work occasional evenings and weekends, have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external constituents. This is a great opportunity for someone with a strong interest in event logistics and planning who wants to get a better understanding of what goes on behind the scenes at events. Interns will have the benefit of learning critical event organizing and planning skills from experienced staff. ESSENTIAL FUNCTIONS Reporting to the Manager of Volunteers and working closely with the Volunteer Specialist, the Volunteer intern will assist with activities involving the general management of thousands (2,000+) of volunteers for the Flower Show. This intern will be helping to manage the Volunteer Lounge at the Flower Show, which is the area that all volunteers report to first for their shifts. This role will also work closely with the Infonet Committee members as well as Competitive Classes Committee members. These committees oversee specific volunteer roles at the Show. This role will assist with volunteer management before the Flower Show by helping with communications, recruitment, volunteer training, and record keeping using mostly VolunteerHub, Excel, and Microsoft Word. EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• Ability to manage multiple projects and work assignments from a variety of staff and volunteers.
• Passion for special event management and planning.
• Fantastic customer service ethic and high expectations for quality.
• Ability to work well under pressure and meet deadlines.
• Excellent interpersonal skills, both in person and by phone, with high professionalism.
• Excellent communication skills, including writing, proofreading skills, and speaking.
• Possess strong organizational/multi-tasking skills and attention to detail.
• Be a self-starter, able to take initiative on individual projects; ability to accomplish projects with little supervision.
• Proficient using the latest versions of Microsoft Word, Excel, PowerPoint. As well as email and web searches.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS/STIPEND

• January 6, 2025 - April 25, 2025. Full time at 40 hours/week preferred. Increased hours during the build of the Flower Show as well as during actual show days of the Flower Show.
• Occasional work days with long hours
• Occasional evenings and weekends
• Must be able to endure extended periods of walking and/or standing.
• Must be able to lift 20lbs
• Interns are given a stipend of $3,000 for the duration of their internship.

To learn more about us, visit www.phsonline.org or www.theflowershow.com Please no telephone or walk-in inquires. EOE. Only those chosen for an interview will be contacted.