Voter Registration Coordinator - Midland County, TX : Job Details

Salary : $38,263.48 AnnuallyLocation : Midland, TXJob Type: Full-TimeJob Number: 2019-00467Department: Elections AdministrationOpening Date: 10/09/2024Summary SummaryPlease ensure that you fill out this DPS criminal background check permission form (you must open this in internet explorer to digitally sign). All that is needed is your name, signature, and the date. You will need to attach this to your application. CRIMINAL CHECKS CAN NOT BE RUN WITHOUT THIS FORM AND YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. Assists the Elections Administrator with management of the voter registration component of the Elections Office by performing specialized procedures related to the maintenance of the county's voter registration data base and perform election duties. Will be cross-trained with other personnel. Essential Duties and Responsibilities Essential Duties and responsibilities

• Provides essential voter registration management to Elections Administrator in accordance with the state election code.
• Maintain voter registration database and notification process including new registrants, address confirmations, rejections, duplicates and suspensions for portion of the alphabet.
• Procures poll workers for elections and maintains the database for same
• Assists with Vote Center location procurement, updating and coordinating
• Is proficient at and trains/instructs staff on voter registration program (VEMACS)
• Assist in answering main telephone line, greeting office visitors and assist public with voter registration.
• May assist Spanish-speaking public with applications for voter registration and election-related information.
• May assist in translating into Spanish and proofreads all election-related information, sample ballots, press releases, and public notices.
• Trains temporary clerk hired to assist with processing voter registration.
• Prepares and submits any required reports to the Secretary of State.
• Performs tabulation during central count
• Work with Assistant Election Administrator as needed to perform election duties.
• Works Midland County Deaths list per schedule
• Work and troubleshoot ERM
• Run daily reports and enter voter participation
• Process incoming and outgoing mail.
• Other duties as necessary and requested by Supervisor

Qualifications, Education, and/or experience Qualifications, Education, and/or experienceRequires high school graduation, or its equivalent, plus 3 years office experience and public interaction or any equivalent combination of education and experience. Valid Texas Driver's License, notary, bondable Knowledge, Skills and/or ability Knowledge, Skills and/or abilityKnowledge of Texas Election Code, voter registration and election processes and terminology. Bilingual (English/Spanish). Standard office practices. Excellent organization skills, ability to work independently and deal effectively with the public, other employees and elected officials, and exhibit initiative. Ability to orally translate English/Spanish a plus. Proficiency in word processing, spreadsheet development, and database software applications (Word, Excel, Access). Demonstrates a professional attitude and appearance. Stay up to date with procedures and processes.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee occasionally is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 50 pounds, such as ballot boxes, reports, stacks of records, voting machines, printers, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Irregular, sometimes long hours during election process; driving is required within the county; stress related to deadlines and regulations. Some week end work is required.Work EnvironmentIndoors, office environment; during elections, job may require tasks to be performed in various locations.Supervisory RequirementsThis is a non-supervisory positionHEALTH / DENTAL INSURANCE- Regular full-time employees are provided general medical, hospitalization, and dental insurance coverage. This is free to the employee if they take a yearly HRA and have negative Cotinine test yearly. Employees may obtain coverage under the group plan for family members at their own expense. Employees become eligible for this coverage on the 91st day of employment. Prices for other insurance are listed LONG TERM DISABILITY- Regular full-time employees working over 30 hours per week are eligible for long-term disability benefits. This benefit becomes effective on the 1st day of the month following six months of continuous employment with the county CAFETERIA PLAN- All regular full-time employees are eligible to enroll in the supplemental insurance portion of the county cafeteria plan on the 91st day of employment, or annually during an enrollment period for the following plan year of January 1 through December 31. They will not be eligible for enrollment in the Flexible Spending Accounts for medical reimbursement and/or dependent care until the first annual enrollment for the plan year beginning after 1 full year of employment. DEFERRED COMPENSATION PLANS- Midland County offers five deferred compensation plans. Enrollment in one of these plans can be done at any time after the 91st day of employment. RETIREMENT PLAN- The county is a member of the Texas County & District Retirement System (TCDRS). Regular employees are required to become members of TCDRS and are eligible for this benefit immediately upon employment. Employees automatically deposit 7% of their salary. Temporary employees are not eligible to become members of TCDRS. The county matches employee deposits by 200% and interest at retirement. An employee is vested after 8 years of service. An employee may retire with full benefits after 8 years of service and attainment of age 60, or after 30 years of service, or at the time the employee qualifies under the Rule of 75 . The Rule of 75 is defined as when the employee's age combined with years of service (rounded down to whole years) equal to 75 or more. DEATH BENEFIT PLANS- There are two (2) types of death benefit plans provided by Midland County to all employees who participate in the Texas County and District Retirement System.

SUPPLEMENTAL DEATH BENEFITS FUND-If an employee dies, his or her beneficiary will receive a lump sum payment equal to one year's compensation, based on the employee's most recent regular rate of pay for the employee's regular position.

SURVIVOR ANNUITY DEATH BENEFIT -To be eligible for this death benefit, the employee must be a participant in T.C.D.R.S. and must have completed at least four (4) years of service with Midland County

SOCIAL SECURITY- All employees of the county are covered by social security. The county also contributes to the social security system on behalf of each employee. WORKERS' COMPENSATION-All employees of the county are covered by the workers' compensation insurance program, and the county pays the premium. This coverage provides medical and salary continuation payments to employees who receive bona fide, on-the-job, work-related injuries. LEAVE TIME- Regular full-time county employees are eligible for holidays, vacation leave, sick leave, and other types of released time under certain circumstances. FREE WELLNESS CLINIC- for anyone over the age 3 covered by Midland County's insurance. EMPLOYEE ASSISTANCE PROGRAMLONGEVITY PAY

YEARLY-Upon completion of one (1) year of service, each employee receives longevity pay. Longevity pay is paid at a rate of sixty dollars ($60.00) per year of service to the county. This longevity pay is pro-rated and paid on a pay period basis.

TELADOC SERVICES-as of 1/1/19 This service gives you access to a medical professional via the internet at no charge to the employee. To use this service you must be covered under the County medical plan and register with Teladoc.