Workforce Administrative Assistant - Virginia Community College System : Job Details

Posting Details

Posting Summary

Working Title Workforce Administrative Assistant Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 299W0863 Agency Mountain Empire Community Coll Division Mountain Empire Community Coll (Div) Work Location Wise - 195 Hiring Range $15.79 per hour Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

Up to 29 hours per week in the business week of Monday - Friday, 8:00 a.m. - 4:30 p.m.

Night or weekend work may be required during peak seasons or special events.

Sensitive Position No Job Description

Mountain Empire Community College is a comprehensive two-year college serving residents of Lee, Scott, Wise, and Dickenson counties, and the City of Norton. MECC is one of twenty-three colleges in the Virginia Community College System and operates under policies established by the State Board for Community Colleges and the Local Advisory Board. The College is financed primarily with state funds, supplemented by contributions from the local jurisdictions.

This position is a restricted, part-time, non-benefit bearing administrative position. The Workforce Administrative Assistant provides administrative and clerical support to the Mountain Empire Community College's Workforce Coordinator and Center for Workforce and Innovation at Appalachia.

Responsibilities include: Working directly with students, faculty, and staff; preparing and maintaining class and faculty schedules; maintaining division and grant budgets; preparing adjunct contracts; developing and disseminating various reports; coordinating special events; and development of classroom set up for classes and events. This position is the front-facing, customer service position for the Appalachia workforce complex.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Knowledge, skills, and abilities necessary to be successful in the position:

* Excellent verbal and written communication skills.

* Excellent interpersonal and customer service skills.

* Proficient in Microsoft Office Suite, specifically Excel, Word, Outlook, and PowerPoint.

* Detail-oriented with ability to organize and prioritize tasks.

* Must adhere to FERPA regulations and maintain confidentiality with student and business records.

* Exudes a professional demeanor to the public.

* Ability to work independently and reliably.

* Ability to coordinate multiple priorities for a busy office.

Minimum required qualifications:

* Extensive administrative/office experience which can be substituted with an Associate's degree in business, administrative services technology, general studies, or applicable degree.

* Must have a basic knowledge of accounting and budget maintenance.

* Demonstrated confidence and professionalism that includes punctuality, professional attire, dependability, and accountability.

* Strong written communication skills as demonstrated in the submitted cover letter, application package, and resume.

Additional Considerations

Microsoft Office certification.

Previous experience working in an educational setting.

Experience working with a student information system.

Operation of a State Vehicle Yes Supervises Employees No Required Travel

Travel between main campus and the Center for Workforce and Innovation in Appalachia (CWIA).

Posting Detail Information

Posting Number WGE_2192P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 10/23/2024 Job Close Date 11/06/2024 Open Until Filled No Agency Website www.mecc.edu Contact Name Holly Jones Email [email protected] Phone Number 276-###-#### Special Instructions to Applicants

Apply at:

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-###-####, or DBVI at 800-###-####

Additional Information Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

* Resume

* Cover Letter/Letter of Application

Optional Documents

* Unofficial Transcripts

* Other Document

* Certificate

* Unofficial Transcript 2

* Unofficial Transcript 3

* Teaching Philosophy

* Writing Sample

* Curriculum Vitae

* Video

* PDF Portfolio or Website

* AHP Letter

* Sample Lesson Plan

* Sample Syllabus

* Statement of Leadership Philosophy

* License