Yacht Management Assistant - Northrop & Johnson : Job Details

About Us:Fairport Global is a leading yacht management company dedicated to providing comprehensive services to yacht owners. Our mission is to deliver exceptional service, ensuring that each vessel under our management is maintained at the highest standard. We pride ourselves on offering tailored solutions and seamless operations.Position Summary:We are currently looking for a Yacht Management Assistant to join our dynamic team. This is a dual role that combines yacht management responsibilities with administrative support for our management team, making it ideal for someone looking to grow in the luxury maritime industry.Key Responsibilities:

• Assist in the day-to-day operations of managed yachts, including coordination of maintenance, refueling, dockage, customs, flag state and class, and crew management.
• Communicate regularly with yacht owners, captains, and crew to ensure smooth operations and address any concerns.
• Assist with scheduling regular inspections, safety checks, and maintenance to ensure compliance with maritime regulations and standards.
• Support the management team in handling logistics for yachts trips, and owner requests.
• Maintain detailed records of yacht crew, paperwork, invoices, service histories, inventories and more.
• Provide administrative assistance to the management team, including handling phone calls, emails, and scheduling meetings.
• Assist with preparing reports, presentations, and client correspondence.
• Manage and organize documents related to yacht registrations, insurance policies, contracts, and invoices.
• Support the team with billing, invoicing, and tracking expenses related to yacht management operations.
• Help coordinate travel arrangements, including flights, accommodation, and transportation for crew and yacht-related personnel.
• Keep track of yacht-related deadlines, including licensing renewals, inspections, and documentation updates.
• Other duties as assigned.

Qualifications & Skills:

• Bachelor's degree in business administration, maritime studies, or a related field (preferred but not required).
• Previous experience in the maritime or luxury hospitality industry is a plus.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basicadministrative tools.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and a customer-focused attitude.
• Knowledge of yacht management software or systems is a plus.
• Willingness to learn and grow in a fast-paced, high-demand environment.

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