Administrative Assistant
- Contract Duration 3 Months (Extension Possible)
- Pay range - $35 to $60/hr
- Hybrid, 3 Days in Office
- Schedule Hours: 9 am-5 pm
Typical Day in Role:
- The Administrative Assistant provides high-level administrative support including scheduling meetings and managing the calendar.
- Attend meetings and document minutes.
- Support and coordinate special projects.
- Perform tasks using independent judgment and discretion; i.e., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls.
- Use judgment and expertise to identify, resolve, and escalate day-to-day issues as required.
- Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients.
- The Administrative Assistant processes Travel and Expense reports
Candidate Requirements/Must Have Skills:
- 8+ years as an Executive Assistant (for C-Suite level). This experience is critical.
- Experience handling Sr. Executives calendar.
- Experiences working for senior executives within an IT Organization.
- Intermediate Excel, Word, and PowerPoint Skills.
- Concur experience.
Nice-To-Have Skills:
- Large enterprise experience.
Required Soft Skills:
- Must be a good communicator, writer, and highly organized.
- Able to work in a fast-paced environment.
- Must be able to work in the office 3 days a week.
- Excellent coordination, organizational, time-management, and work-prioritization skills.
- Attention to detail, resourcefulness, and accountability in follow-up.
- Ability to handle sensitive materials under the pressure of last-minute deadlines.
Required Degrees or certifications:
- Bachelor's degree or related work experience
Note:
- The ideal candidate would be an individual with a positive, can-do, problem-solving, attitude.
- That is flexible to take on other functions outside of managing the calendar such as learning Co-pilot, taking meeting minutes, some PowerPoint, simple presenting and someone willing to take on small initiatives/projects, office coordination of assisting visitors, executives, coordination of office events, etc.
- The primary responsibility will be the EA function with room to grow.
Benefits:
- Medical, Vision, and Dental Insurance Plans
- 401k Retirement Fund
About the Company:
- Our client is one of Canada's Big Five banks. It serves more than 25 million customers around the world and offers a range of products and services including personal and commercial banking, wealth management, and corporate and investment banking.
- Why work with our client? Because your career is a journey, together you can fill it with challenges, mutual inspiration, and growth for every future. This company is an internationally recognized and award-winning workplace. They are always on the lookout for fresh thinking and unique skills. Our client puts their people first, and because this company is performance-based and driven to succeed, its employees are rewarded for their contributions.
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