Job Shadow
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Job Shadowing @ Jefferson Healthcare

It is the policy of Jefferson Healthcare ( JH ) to allow eligible high school or college students who are interested in pursuing careers in the medical field the opportunity to shadow JH employees, including providers. Job shadowing is provided as a public service in the interest of community education, subject to available resources, staff and determination of a student's eligibility and suitability for participation, as determined at JH's sole discretion.

Job shadows shall not be permitted in the following JH departments/areas:

• Family Birth Center (FBC)
• Intensive Care Unit (ICU)
• Emergency Department (ED)
• Any department where express, direct patient consent prior to shadowing cannot be received

Any student interested in job shadowing (and not coming from a school with whom JH has an already established affiliation agreement) should submit their application via this opening. Applications will be submitted to appropriate department leaders for review and approval. Department leaders and JH sponsors coordinate job shadow experiences with the interested job shadow and the interested job shadow will be followed up with by the department leader or JH sponsor, including for further information and/or approval.

The following guidelines and rules apply to all job shadow situations and participants:

• All job shadow requests shall begin with the job shadow applicant and the Jefferson Healthcare Sponsor. The JH Sponsor will assist the applicant with requirements and process and will usually be the employee whom the participant will shadow.
• Applicants must be at least 16 years old and enrolled in high school or a college program. Applicants under the age of 18 must have written permission from a parent or guardian.
• Applicants must provide proof of medical health care coverage.
• Each approved participant may job shadow for up to 20 hours.
• Participants who are employees or contractors of JH will not receive any compensation and must be on their time.
• Participants shall be required to report to HR at the beginning and end of each job shadow period to check in/check out.
• Participants must wear a JH temporary badge issued by HR at all times during the job shadow. This pertains to employees and contractors as well.
• Participants must be accompanied by a JH employee at all times during the job shadow, usually the JH Sponsor.
• Participants must be hands off at all times and shall not perform any direct patient care or interact in a way that could be interpreted as patient care.
• Patient consent must be obtained prior to interaction with any patient by the job shadow participant. This applies to any and all job shadow activities in areas where patient contact may or will occur. The Department Leader shall ensure that patient consent is properly obtained and shall maintain all relevant documentation. Patient consent should be uploaded into the patient's medical record and documented in the site visit.
• Participants will focus on the role of their assigned Point of Contact, and participants shall not have access to or be exposed to any patient-specific or protected health information.
• Participants shall not wear a lab coat or any clothing that could suggest they are a healthcare provider, unless Employee Health or the Department Leader specifically determines that such clothing is necessary for the safety of patient(s) or the participant.

Jefferson Healthcare's Job Shadow Requirements

Approved participants shall do all of the following before final approval to job shadow will be granted (all referenced documents and forms are sent after initial approval and do not need to be completed at this initial application stage):

Further questions regarding job shadowing can be referred to ...@jeffersonhealthcare.org

Jefferson Healthcare's Job Shadow Employee Health Requirements

What vaccinations are required?

• Measles, Mumps and Rubella (MMR)
  • 2 doses of vaccine required OR
  • A positive immunity lab titer for measles, mumps, and rubella
• Varicella (Chickenpox)
  • 2 doses of vaccine required OR
  • A positive immunity lab titer OR
  • A documented note from your medical provider that states you already had varicella (chickenpox)

Where do I get my vaccination records?

• You can collect your records from your school, or the clinic where you receive vaccinations or from the Washington State Immunization Information System.

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