Overview:
The Associate Events Specialist - Facilities, leads and directs individuals and vendors to ensure successful event planning and management. This role requires a professional with at least 5 years of experience in event planning, effective communication skills, and a team-oriented, customer-focused approach. The coordinator will manage events of varying sizes and purposes, ensuring logistics are seamless, budgets are adhered to, and events run smoothly.
Responsibilities:
The primary duties, accountabilities, and responsibilities include:
- Leadership and Direction: Lead and direct team members and vendors to execute event plans effectively.
- Event Planning and Management: Plan, organize, and manage events at a professional level, ensuring all logistical aspects are covered.
- Budget Management: Ensure all events are completed within the allocated budget, working closely with the internal client.
- Program Development: Develop and implement programs for BISSELL Homecare Corporate Headquarters and other BISSELL properties.
- Layout and Setup: Create event layouts, determine necessary support staff, and oversee furniture arrangements.
- Vendor Coordination: Coordinate internal and external resources (vendors) to complete events and projects on time and within budget.
- Catered Food Service Coordination: Work closely with catered food service leadership to ensure seamless food and beverage service for events.
- Business Unit Collaboration: Collaborate with business unit leaders hosting customer visits to align event details with their specific needs and objectives.
- Technical Support: Provide technical assistance and support to the Facilities leadership as needed.
- Facilities Planning Support: Assist in planning various events and projects, providing facilities planning support.
- Customer Engagement: Attend and coordinate meetings for multiple events, assisting with customer visits, employee engagement events, and executive meetings.
- Maintenance Oversight: Ensure proper care and maintenance of furniture, coordinate annual inspections, and oversee seasonal furniture installations.
- Scenario Planning: Plan for potential scenarios that could impact event integrity.
- Knowledge Maintenance: Maintain a working knowledge of the complex needs of a wide variety of events.
- Resource Sourcing: Assist in sourcing replacement parts and materials for events.
- Staff Scheduling: Schedule staff and setup/cleanup crews for event days, coordinating with the Facilities leadership.
- Work Order Coordination: Manage work order systems and conference room planning.
- Facilities Services Coordination: Coordinate with Facilities Services, Catering, Administrators, and Facilities General Services.
- Digital Art Tools: Utilize digital art tools for event marketing, presentations, and visual communication to enhance event experience.
- Project Development: Work closely with the Facilities Department to develop and implement various projects and initiatives.
- Additional Duties: Perform other duties as assigned in conjunction with the Facilities leadership.
Qualifications:
Required Core Competencies:
- Functional/Technical Expertise
- Global Business Acumen
- Self-Management
- Learning Versatility
- Delivers Results
- Judgment and Decision Making
- Managerial Courage
- Continuous Improvement
Required Experience / Education:
- Minimum 5 years of experience in hospitality and events coordination.
- Proven experience in service-level positions.
Skills Required:
- Proficiency in Microsoft Word, Excel, and Office Suite.
- Proficiency in Zoom and conference call tools.
- Proficiency with digital art tools for event marketing and presentations.