Administrative Assistant
: Job Details :

**Job Title:** Administrative Assistant

**Location:** New York, New York

**Company:** Expansion Family Office

**About Us:**

Expansion Family Office is a dynamic family office specializing in real estate and venture capital investments. We pride ourselves on our innovative approach and commitment to excellence in managing a diverse portfolio. We are offering an opportunity for someone who is truly looking to grow and take on more responsibility within a forward-thinking environment.

**Position Overview:**

The Administrative Assistant will play a crucial role in providing comprehensive support to the COO, CFO, and Chief of Staff. This role is ideal for someone who is detail-oriented, resourceful, and skilled in managing a variety of tasks. The successful candidate will handle a wide range of administrative duties, allowing our executives to focus on strategic priorities and key business activities.

**Key Responsibilities:**

1. **Executive Support:**

- Manage and prioritize schedules as instructed by the Chief of Staff including coordinating meetings, appointments, and travel arrangements.

- Prepare and organize various types of materials.

- Take minutes during meetings and ensure timely follow-up on action items.

-Work as a liaison between parties within the organization.

2. **Document and Project Management:**

- Assist in the preparation and processing of financial reports, presentations, and other documentation.

- Manage and track project deadlines and deliverables, ensuring timely completion of tasks.

-Coordinate printing of various types of leases on a monthly basis.

3. **Office Administration:**

- Oversee office supplies and equipment, ensuring the office environment is well-maintained and efficient.

- Handle various administrative tasks such as filing, data entry, and maintaining records.

4. **Special Projects:**

- Support the execution of special projects as directed by the COO, CFO, and Chief of Staff.

- Conduct research as needed by the CFO.

5. **Confidentiality and Compliance:**

- Handle sensitive information with discretion and maintain confidentiality at all times.

- Ensure adherence to internal policies and procedures.

**Qualifications:**

- Bachelors degree or equivalent experience in business administration, finance, or a related field.

- Minimum of 2 years of experience in an administrative support role, preferably within a family office or similar environment.

- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.

- Excellent written and verbal communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.

- Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.

- Strong attention to detail and commitment to accuracy.

- Adaptable and able to thrive in a fast-paced, evolving environment.

**Additional Information:**

- This role will sit in the new office 5 days a week.

- We are offering an opportunity for someone who is truly looking to grow and take on more responsibility.

-Full Benefits

**How to Apply:**

Interested candidates should submit their resume detailing their relevant experience and interest in the position to ...@expansiongrp.com with the subject line Administrative Assistant Application [Your Name].

**The Expansion Group Inc. is an equal opportunity employer and welcomes applications from all qualified individuals.**