Job Type Full-timeDescriptionGoldenWolf is seeking a Workflow Control & Project Administration Support Specialist to support the DHA FE Project Delivery Branch (PDB) operation. The selected candidate will maintain the administrative requirements of PDB's SharePoint site as directed by DHA. The Support Specialist will also support PDB as needed for meetings, reports, and other government deliverables. Also, the chosen candidate will support and implement Training and Education requirements in DHA.Roles and Responsibilities:
- Assembles and analyzes fairly complex information or data, which may require describing results in written reports.
- Uses independent judgment in completing activities and operates under general supervision.
- Oversees administrative procedures and processes for the Planning, Design and Construction Branch.
- May act as an administrative liaison with internal and/or external sources.
- Performs specialized office or clerical support tasks that require previous knowledge of department or company procedures.
- Operates with minimal supervision and may exercise independent judgment in completing assignments.
- Examples of work performed might include preparing complex reports or forms, maintaining records or files, interpreting data, resolving routine problems, or answering questions.
- Proofreads documents for spelling, typographical errors, and grammar.
- Requires strong knowledge of English composition and grammatical rules.
- Assists in the creation, reproduction, security, maintenance, and use of organizational records.
- Assists in identifying and standardizing policies and procedures for document development, retention, and disposition. Assists in implementing the best records identification system for information management storage and retrieval. Suggests records formats and storage methods.
- Confers with management regarding records management needs, day to day activities and ways to improve and problem solve admin issues as they arise.
- Performs moderately complex to difficult secretarial and clerical duties. Examples of work performed may include composing correspondence, preparing routine reports, scheduling meetings or appointments, providing information of protocols in place, identify where files are kept, and convey any new admin announcements as needed.
- Exercises judgment and initiative in routine matters.
- Performs typing or transcription of a variety of complex documents by operating word processing Program. Produced documents may be technical or confidential and require use of advanced applications. Proofreads and edits own work. Follows formatting instructions or establishes format on own initiative.
- Other duties may be assigned to meet organizational needs. Such as: Reviewing and researching contracts; Maintaining schedules; Coordinating office procedures; direct or assist new employees to the office; Maintaining and expanding filing system; Taking and delivering thorough messages in a timely manner; Prioritizing assignments; Tracking forms and project status reports; Generating, sending and receiving business email, snail mail, ; document meetings as needed. Effectively communicates information to office staff, supervisors, contractors and other team members.
- Manage SharePoint site as needed
- Consolidate Monthly Progress Reports (MPRs)
- Provide basic SharePoint support when required (how to use SharePoint, where specific pages are located, how to sign and upload documents, how to use the TRF and Trip Report workflows, etc.)
- Provide additional admin support as needed (creating/editing forms and spreadsheets, updating weekly PDB Update slides, etc.)
- Processing CAC requirements
- Building new electronic management tools (i.e. using Microsoft Teams, Excel, Word, etc)Manage and distribute Organizational Charts and Contact Lists
- Process Travel Request Forms (TRFs)
- Process Trip Reports
- Process Expense Reports
- Process DHA Add User Forms
- Onboard new employees (contract required training, NDAs, CAC initiation, SharePoint access, etc.)
Requirements Qualifications and Education Requirements:
- Bachelor's Degree but can be waived if equivalent experience level is acceptable to the government.
- Proficient computer skills, Microsoft Office Suite; working knowledge of program/project management software.
- Knowledgeable in DHA finance program management methodology and techniques; performance evaluation and change management principles
- Experienced at compiling and following strict budgets.
Preferred Skills:
- Minimum of 3 years previous experience in administration management, office management, administration, or related field
- Excellent verbal and written communication skills
- Able to multi-task, prioritize, and manage time effectively.
- Understanding of project management.
Salary: Compensation based on skill and experience. Benefits (offered for full-time employees):
- Paid Federal Observed Holidays
- Medical, Dental, Vision Benefits/employee-paid supplemental benefits are offered
- 401K Retirement Savings/employer matching up to 5%
- Paid Time Off
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual preference, gender identity, or national origin.