Job Title: Payroll and Billing Specialist
FLSA Status: Non-Exempt
Location: West Des Moines, IA
Remote Type: Hybrid following initial training period (2 days in office, 3 days WFH)
About Wright Service Corp: Wright Service Corp. is a prominent leader in several environmental services industries, providing integrated vegetation management, forest management and reforestation, technology solutions, environmental and agricultural sustainability consulting, commercial environmental services, residential and commercial landscaping, tree care, interior plantscaping, and other outdoor and indoor services. The Wright family of companies includes Wright Tree Service®, Wright Outdoor Solutions®, Eocene Environmental Group℠, Eocene Environmental Group of the West, Wright Tree Service of the West, Wright Tree Service of Puerto Rico, Wright Canada Holdings and Impact7G, and commonly seen brands, such as Spectrum Resource Group, ArborCare and Verdure Elements. Wright Service Corp. has been employee-owned since 2002 and headquartered in Central Iowa since 1933, when Wright Tree Service was founded by John L. Wright.
Position Summary: As a Payroll and Billing Specialist, you are responsible for conducting weekly payroll and billing support for designated divisions/regions of our family of companies.
Responsibilities:
- Review approved employment forms to determine: names, rates of pay, bargaining unit status, hours, termination, leaves of absence, and other necessary information regarding payment of wages.
- Prepare and input payroll data reflecting above the above information as well as vacations, wage assignments/garnishments, and voluntary deductions; investigating questionable entries as necessary.
- Process and prepare payroll checks for distribution to appropriate parties.
- Update employee records with amended information (ex: vacation, hours, address changes, etc.) Maintain personnel files for employees and payroll and billing records.
- Assume responsibility for all unscheduled payroll transactions, including voiding unused checks, issuing stop payment orders, issuing replacement checks, and preparing hand-drawn check for emergency leaves, termination, and late vacations. Prepare input data for reporting hand-drawn check transactions for the automatic payroll system.
- Handle various payroll adjustments (shortages, garnishments, manual computation of gross and net pay, vacation pay, bonuses, incentives, etc.) after verifying with the appropriate supervisor.
- Prepare periodic payroll related analysis, production records, and customer related billing reports.
- Is familiar with details of union and utility contracts that relate to payroll and assure employee paychecks conform to the provisions of the contract. Ensures accuracy of payroll.
- Process billing function, which includes preparation and submission of invoice to customer and/or entry into customer applications.
- Is familiar with the details of utility contracts that relate to billing and assure customer billing conforms to the provisions of the contract. Ensures accuracy of billing.
- Assist customers as needed (billing, balancing, questions, customer website entry)
- Assist other payroll department team members during vacations, and work overloads as needed.
- Assist field employees and operations as needed.
- Other duties as assigned.
Requirements:
- Working knowledge of the company's policies and procedures.
- Ability to read, assimilate, and recall with marked proficiency facts, figures, and to search for and obtain information where needed.
- Must be skilled in the use of office equipment. Microsoft Office product knowledge or the ability to obtain is necessary.
- Involves frequent contact with personnel inside and outside the organization requiring reasonable tact, discretion, professionalism and self-expression.
- Must exhibit good oral and written communication skills.
- Must demonstrate excellent customer service skills.
- Knowledge of all confidentiality requirements regarding employee records.
Benefit Summary: Full-Time employees within Wright Service Corp are eligible for the following:
- Medical (HDHP & PPO), Dental, and Vision
- 401k and 401k match
- ESOP (Employee Ownership Program)
- Paid Time Off (Vacation, Sick, Floating Holidays)
- Paid Parental & Family Care Leave
- Company Paid STD, LTD, and Life Insurance
- Paid Volunteer Time
- And More...
Learn more at www.thewrightbenefits.com Wright Service Corp. employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.