Office Services Assistant
: Job Details :


Office Services Assistant

Davis Wright Tremaine

Job Location : New York,NY, USA

Posted on : 2024-09-17T13:46:47Z

Job Description :

DescriptionThis is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Office Services Assistant to join our team in our New York office. This is an essential position that will require five day in-office. As the Office Services Assistant with a strong focus on reprographics, you will be a key member of our team. Your role encompasses a range of duties, including handling complex copy projects for attorneys, clients and staff, mail services, hospitality, and back up receptionist, ensuring that every guest and employee experiences a warm and welcoming environment reflective of the firm's values.At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.On a typical day you will: Handling complex copy projects for attorneys, clients, and staff; coordinate incoming copy jobs to ensure all copy jobs are scheduled and completed on time; can include binding and hole punching; review work for accuracy and quality; responsible for the delivery of copy jobs back to the requesting party; DVD and CD duplication; operate all equipment within the Department in an efficient manner with quality standard performanceSort and distribute incoming mail, including express and courier deliveriesProcess outbound mail and vendor/courier packages, ensuring all packages are trackedAssist with preparation of offices and work areas being assigned to new or relocated employees, including stocking supplies, obtaining a chair, ordering and installing the nameplate, moving files, assisting with furniture setup, and confirming complete setup prior to the employee's arrival dateSet up and break down conference rooms with hot and cold beverage setups, ensuring all meeting spaces are prepared with the necessary refreshments.Coordinate and set up hot and cold meals in conference rooms as ordered by the reception team, ensuring timely and accurate delivery.Set up meeting spaces with attention to detail, ensuring a comfortable and well-prepared environmentCommunicate with reception for any last-minute IT or catering requestsRegularly check conference rooms, reception, lunchroom, and pantry spaces for cleanlinessMaintain supply inventory, place orders, organize supply storage, and restock to maintain a well-prepared environmentPlay a contributing role in planning and executing office/client eventsSupport special projects and programs as directed, ensuring their successServe as backup for requesting visitor passes for guests and vendorsProficient in various software applications, including Microsoft 365, Adobe Professional, and Print Conductor.Provide backup support, as needed, to the Reception deskMaintain a punctual schedule and regular attendanceOther administrative and support responsibilities as requested Join us if you have:2+ years related work experience in office support, customer service, and copy or mailroom environmentProficient in using computer and standard office applications; such as, fax machines, copiers, scanners and phonesStrong computer skills with a knowledge of Microsoft Outlook, Word and Excel is required; knowledge of all MS Office products strongly preferredPossess excellent interpersonal skills; dependable team player; well organized; self-starter; strong attention to detail; must possess good judgment and decision making skillsAble to work effectively in a team-oriented, service environmentAble to learn and manage multiple projects simultaneously, and work under deadline pressures with minimal supervision; includes taking ownership of a problem associated with an assigned task and/or on behalf of the team when a business crisis occursAble to identify and respond to customer/client issues/problems in a timely manner, and seeks feedback/follow-up as appropriateAble to communicate clearly, effectively and professionally with lawyers, clients, staff, vendors, and other business contacts; both verbal and written formatDress appropriately for physical work, while maintaining a professional demeanor and neat appearanceAble to lift 50 pounds, be on feet most of the work day and use various pieces of services department equipment (hand truck, flatbed cart)GED/High School Diploma required; advanced education preferredAble to read and write English proficientlyAble to work extended hours or periodically change hours if neededMay be required to change work shift temporarily to accommodate special coverage needs - come in early or work later when needed Who We AreDavis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.What's in it For You?DWT offers competitive compensation in addition to ample benefits including but not limited to:Choice of health and vision insurance plans2 paid volunteer days for qualifying community service workDental planFertility and adoption benefitPaid sabbatical after 13 years of serviceTuition reimbursementCommuter benefitsRetirement contributionThis job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.New York The annualized salary range for this position in New York City is $50,000 to $53,000 ($27.47 - $29.12 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine - central to who we are and what we do. Our vision is to foster a culture where all talented individuals - including those who are from traditionally underrepresented communities in the legal profession - can have, and can see, a path to success. We embed DEI throughout our law firm with our four-pillar framework: Community, Growth, Education, and Engagement. We invite you to learn more about our commitment to DEI at

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