Accountant
: Job Details :

Welcome to Universal Strategy Group Inc (USGI)! USGI is a Service-Disabled Veteran Owned Small Business. USGI was founded in 2007 with the single focus of preserving and promoting American security. Our mission is to provide the best-in-class personnel who provide tailored analytical, operational, and technical solutions to our Nation's most complex national security challenges while exceeding customer expectations. USGI is committed to recruiting, nurturing, and retaining top talent that set us apart from our competition. USGI is an experienced, team-oriented, dynamic, and expanding company that values exceptional performance! USGI understands that well-cared for and motivated personnel are the key to the successful accomplishment of any mission, and toward that end, USGI takes exceptional care of our team. USGI is seeking a JR Accountant to provide support to the OOF and FRBI specifically in accounting and advisory areas. BACKGROUND As the nation's first, most versatile federal law enforcement agency, the USMS is a force of approximately 5,100 deputies and business professionals who protect the judicial process, the cornerstone of American democracy. The USMS occupies a uniquely central position in the Federal Justice system. It is the enforcement arm of the Federal courts, and as such, it is involved in virtually every federal law enforcement initiative. Across the 94 federal judicial districts, the USMS involvement is realized in each courthouse search, prisoner transport, and fugitive apprehension on a federal warrant. A diverse and accomplished staff of Deputy U.S. Marshals (DUSMs) and administrative personnel, led by a presidentially appointed U.S. Marshal, conduct these activities while navigating the unique historical, geographic, and legal considerations that each district presents. The agency's 229 years of experience navigating these considerations in order to protect the federal judicial process has earned the USMS the distinction of serving as the nexus for law enforcement at all levels, within a judicial district. The USMS missions require that its personnel are always responsive to new and existing challenges. To accomplish this, the USMS hires and trains its operational and administrative workforce to be adaptive and agile. In a given week, and depending on the district, a DUSM might be asked to conduct activities in support of all of the agency's missions, or a DUSM may be fully dedicated to support a single mission: provide federal judicial security, apprehend fugitives and noncompliant sex offenders, secure and transport federal prisoners, execute federal court orders, seize and manage assets forfeited to the government, or assure the safety of endangered government witnesses and their families. This requirement will provide unparalleled executive, administrative, and professional services to support administrative, financial, program and management analysis, and training for these operational missions as well as daily operations. The United States Marshals Service (USMS) is one of nine financial reporting components of the Department of Justice (DOJ) and is headquartered in Arlington, VA. The Financial Service Division (FSD) is charged with the responsibility of conducting all financial and budgetary reporting on behalf of the USMS. The Office of Finance (OOF), a major subunit of FSD, is responsible for establishing USMS financial policies, procedures, and producing reports for disbursing funds on behalf of the USMS. The Office of Financial Reporting and Business Integration (FRBI) is responsible for preparing internal and external reports, including audited financial statements. The USMS uses the Unified Financial Management System (UFMS) as its primary financial, accounting and reporting system. DUTIES AND RESPONSIBILITIES Support The FSD-OOF to Collect and Process Financial Data and Prepare Required Reports Provide comprehensive payment support services, processing invoices and other demand notices to support disbursements in UFMS. Individuals must be able to operate and navigate in the UFMS, a momentum-based environment. Complete entries within the Treasury Secure Payment System as the Data Entry Operator within Treasury's Secure Payment System. Develop and report monthly accounts payable metrics supporting the submission of UFMS versus Finance Invoice Application (FIA) or a new application supporting invoice submission. Prepare and process FIA invoices into UFMS with an error rate less than 3%. Monitor and respond to the inquires in the Finance Invoice email inbox. Create list of common questions and responses for approval by OOF management to be used as the responses. Process, record, and notify within three business days the results of Treasury cancellations from the daily pull of Pay.gov's Regional Finance Center Cancellation Report. Record in UFMS, the check cancellation (MCX) document cancelling the payment. Notify the Certifying Officer and the Administrative Officer associated with the cancelled payment with an email reporting the cancellation and the reason it was returned along with instructions if the payment needs to be reissued. Prepare the email blast for the Wex and CitiBank invoices. Collaborate with the Divisions and Districts to resolve unsubmitted information. Review Fleet and Wex card data for accuracy, disbursement, and prepare a variety of reports per organizational unit or account name, account number, obligation number, and credit card holder. Reports should include data reflecting status of funds, and history and projection of costs. Create a reconciled spreadsheet containing financial information on Fleet and Wex card purchases. Scan checks in Over-the-Counter Channel Application (OTCnet). Process accounts receivable within UFMS. Reconcile monthly between OTCnet versus UFMS and resolve any discrepancies. Develop and or update standard operating procedures for all accounts payable processes to include Intragovernmental Payments and Collections (IPAC). Gather data and information for IPACs through the interface of UFMS, systems within the Federal Government, including G-Invoicing, and USMS divisions and offices. Generate the Daily IPAC report. Collaborate with the Program Offices. Ability to reconcile gathered IPAC data for recording/recorded in UFMS based on Treasury Account Symbol, Federal Agency, reimbursable agreement number, obligation numbers, accounting line numbers, organization codes, spending object class codes, program/project codes, and amounts. Review information and prepare a variety of reports on IPAC transactions. These reports will reflect Intergovernmental transactions by agency and amount. Maintain electronic and in some instances manual files. Process IPAC transactions in accordance with terms specified in the reimbursable agreements. Individuals must have familiarity with G-invoicing. Outline and document the as is and to be processes for all IPAC transaction types. Assist customers within UFMS Districts, Divisions and external agencies with questions related to G-Invoicing, its navigation and operation. Prepare the National Physical Security Contracts (NPSC) and Reimbursable Work Authorization (RWA) accrual schedules and reconcile these reports to the open obligation report on a quarterly basis. Research and resolve any RWA project discrepancies from the accrual schedules. Reconcile affected U.S. Standard General Ledger accounts for monthly posted IPAC transactions and resolve differences with the Cash Team to ensure balances are reported accurately in the financial statements. Create monthly billings for collection from Federal agencies. Track and maintain monthly billings based on a schedule. Post billing or correction entries as needed. Record/post monthly the Direct Hit payments coming from Governmentwide Accounting (GWA). Identify and post transactions in GWA. Reconcile general ledger against the billing accounts monthly. Provide quarterly Provider Listing to the OOF. Record document type Zero Balance Standard Voucher (MSZ) corrections. Coordinate and resolve OTCnet Cash Receipt (MOD) document type rejects. Perform analysis of accounting data, transactions, and processes and provide results of analyses and recommendations to USMS management. Develop spreadsheets and other financial system enhancements to assist in preparing and recording accounting transactions. Assist in preparing and reviewing Treasury reports and Financial Statements (e.g., Treasury Report on Receivables and SF-224 Statement of Transactions). Analyze and review USMS Headquarters Divisions and District budgets and work plans and make recommendations to management. Support USMS Travel and Relocation Office Provide technical assistance, expertise, and use of efficient operating procedures for answering travelers' policy questions. Assist the USMS with the development, coordination, and promulgation of travel policy. Research, interpret and apply Federal Travel Regulations (FTR) as required and applicable. Review and process travel vouchers via electronic system (E2 Solutions) to ensure that information is accurate and complete. Analyze travel advances, authorizations, and expense vouchers for allowances and entitlements based on the Federal Travel Regulations (FTR) and per diem rates. Process travel vouchers in accordance with procedures for payment. Vouchers must be checked for proper documentation, coded with accurate sub object class numbers, and reviewed for compliance with travel rules and regulations. Prepare monthly travel newsletters and email blasts based on travel policy and policy updates. Create travel briefings as needed. Aid in generating new travel card accounts for applicants. Monitor obligations to ensure sufficient funds are available to process travel vouchers/invoices for payment. Review and report on quarterly unliquidated obligations and determine statuses of the obligation (e.g., valid versus invalid, etc.). Prepare weekly travel metrics for FSD Management. Prepare travel card delinquency reports for USMS cardholders and FSD management. Reconcile travel card statements and/or payments to assist cardholders in identifying delinquent balances. Prepare quarterly reports capturing transportation charges and government savings. Support preparation of extended temporary duty travel reports for FSD Management and the DOJ. Work with the Human Resources Division to obtain transferee data. Serve as a primary point-of-contact for transferees during their relocation process. Manage a portfolio of transferees overseeing all aspects of their relocation from start to finish. Educate clients on all aspects of the relocation process or permanent change of station assistance, providing expert guidance and support. Brief transferees on relocation processes and allowances. Assist in preparation of annual W-2s, Withholding Tax Allowance (WTA), and Relocation Income Tax Allowance (RITA). Assist with ensuring transferee addresses are up to date. Develop and maintain relocation records for employees designated to relocate. Review and provide to OOF management separated employees' listings to ensure out-processing employees do not have an outstanding relocation or travel debt. Prepares debt notices in accordance with debt collection policies. Track and monitor relocation debts due to USMS. Prepare debt waiver packages for approval. Process relocation vouchers in Mlinqs without incurring an interest penalty. Prepare Relocation budget projections. Monitor advances and ensure they are reconciled and closed out no later than 30 days after payment. Develop standard operating procedures and briefs that support applicable travel policy pertaining to relocation. Develop standard relocation memorandums. Prepare relocation reports and data calls from within USMS and DOJ. Obligate/deobligate relocation funding as necessary. Assist with month-end processing by creating accruals for unobligated relocation balances. Assist with maintaining internal controls, preparing for audits and compliance. Provide Administrative Support to The Office Of Finance Provide general administrative support to FSD, including but not limited to filing, mail distribution and note taking at meetings. Ensure that Personal Identity Information is protected. Support and provide designated financial training. Develop training material and provide in person and long-distance remote training on financial, accounting, and other matters. Provide assistance to USMS Headquarters Divisions and district offices on the use of USMS financial systems and financial policies and procedures. Review the signed delegation form requests for completeness and accuracy prior to manual data entry into SharePoint or Microsoft (MS) Excel spreadsheet. The MS Excel spreadsheet captures the individual's name, position, office, and type of authority in a central location. These Delegation of Authority requests are saved on FSD's Shared Drive for reference. The FSD OOF uses the MS Excel spreadsheet to validate requestor data to ensure that a person with the appropriate level of authority approves payment documentation and obtains appropriate access levels in UFMS. The manual process will be retired once the iDelegations solution is implemented. This solution will provide a more user-friendly system, real-time data access, and the ability to perform data searches/queries for fast validation. Maintain and document new processes and procedures for iDelegations. Maintain and resolve records for iDelegations new system. Provide Financial Support to the Office of Financial Reporting Provide advisory service to management officials on accounting problems arising from day-to-day operations as reveled by accounting data. Provide reports and documents that analyze and reconcile financial transactions/accounts on a monthly basis. Compiles accounting data into system(s) to document financial transactions. Monitors and maintains strong internal controls over accounting data, to report any deficiencies or weakness. Develop recommendations for financial statement reporting. Conduct studies requiring the solution of new or unique problems relating to accounting and financial data. Prepare complex consolidated reports and statements. Assist in preparing journal vouchers. Monitor and analyze obligations to determine validity and to identity, any abnormal or exceptional unliquidated conditions. Reconciles budgetary and proprietary accounts. Assist in preparing and reviewing Treasury reports (e.g., SF-224 Statement of Transactions and Central Accounting and Reporting System). Assist in preparing monthly cash reconciliations and resolving differences. Prepare and reconcile the monthly reimbursable schedules to the trial balance. Prepare and adjust accruals related to Provider Listings, check deposits and other financial matters. Provides support to any audit. MINIMUM QUALIFICATIONS Bachelor's Degree 2-5 years of experience with demonstrated knowledge of accounting theories, account reconciliation, and financial analysis Proficient in Microsoft Suite and familiarity with Momentum based systems POSITION HOURS / LOCATION: Core hours in which all employees should be available will be determined by the office in which the person works, however, typical core Government hours of operation are between 9:00 am - 3:00 pm, Monday through Friday, except Federal holidays or when the Federal Government has directed that the facility will be closed. A work week shall be comprised of 40 productive, billable hours, with normal workdays consisting of 8 hours and any deviations should be vetted through the on-site Government Task Manager. Alternate work schedules must be approved by the CO or the COR. All alternate work schedules shall be in accordance with USMS Policy 3.22, Flexible Work Schedule. Alternate schedules include modified duty hours or teleworking. The tasks associated with this PWS will be principally performed at USMS District Offices, Sub Offices and the HQ offices in Arlington, Virginia (1215 S Clark St, Arlington, VA 22202). TELEWORK Contract Personnel under this award are eligible for telework. However, the COR or CO has the right to deny, terminate or suspend a telework agreement at any given time if Contract Personnel's performance declines, if the arrangement fails to support organizational needs, and/or becomes ineligible in accordance with USMS Policy 3.23 Telework and DOJ Policy Statement 1200.01 Telework. USGI offers a competitive salary and comprehensive benefits including health, dental and vision benefits, life insurance, AD&D, short and long-term disability insurance, 401(k) plan with company match, plus generous PTO offerings to include vacation/sick days, bereavement leave, and 11 paid Federal holidays. USGI is an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.