At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team. Job Summary Under general direction, the Inventory Control Specialist reviews, regulates, and requisitions material, equipment, general and/or specialties supplies and services in accordance with purchasing regulations, audit controls, and corporate procedures and policies. The incumbent is the sole position in the assigned hospital responsible for processing bill only requisitions and must be able to communicate with all levels of management, staff and external vendors.Job Description Minimum Qualifications Education: Bachelor's degree in a related field preferred Licenses/Certifications: (None) Experience / Knowledge / Skills:
- Inventory management experience, preferably using an automated system and gained in healthcare
- Five (5) years with a high school diploma or GED
- Two (2) years with a bachelor's degree in a related field (e.g. Supply Change Management)
- Must possess strong analytical skills, excellent verbal and written communications skills appropriate for all levels of management, advanced computer skills, and high level interpersonal skills
- Must have the ability to work in a high pressure, time sensitive environment
- Possesses understanding of inventory management including management of consignment items
- Exhibited follow through, organizational skills, problem solving skills, and able to set priorities
- Ability to handle multiple tasks and adapt to changes in workload and work schedule
- Must be able to work independently with no supervision
Principal Accountabilities - Works with approved vendors to address expired supplies.
- Identifies and maintain blanket purchase orders per system guidelines.
- Provides bill only purchase orders for supplies and/or equipment for entire campus.
- Verify assigned invoices and resolve discrepancies, and process paperwork for payment of bill only purchase orders.
- Enforces policies and procedures relative to bill only purchase orders, occasionally requires denial of bill only request to vendors.
- Ensures patient care and safety by expediting requests for specialty supplies for surgical procedures.
- Conducts research and perform all due diligence required to ensure product arrives on time and is on formulary; communicate with Operating Room(OR) manager and/or director with issues.
- Obtains prices from price lists, catalogs and vendors, and assist users with pricing for budgeting.
- Communicates employee Pyxis non-compliance to the managers and to SPD managers.
- Communicates with vendors to place orders and resolve invoicing inquires for bill only purchases.
- Recommends actions to eliminate problems in delivering services, supplying customers, or implementing policies.
- Develops strong relationships with colleagues and customers; build confidence in clinical staff and solicit the cooperation of others, requires communication with all levels of management and with Physicians.
- Addresses all recalls through (RASMAS) on a timely manner.
- Addresses all backorders and be proactive in obtaining substitutions with assistance from the management team, and communicate alternative product to staff.
- Analyzes Pyxis reports in order to determine issues surrounding inventory shortages, excesses and recalls.
- Functions as the point of contact for Supply Pyxis technical issues and problems as well as Pyxis related patient charge issues. Responsible for submitting tickets with Pyxis Technical Support and/or MH ISD and subsequently following up on resolution.
- Works weekly Pyxis reports in order to maintain and optimize the Supply Pyxis system.
- Utilizes Pyxis reports to communicate issues to staff regarding product shortages and recalls.
- Completes a monthly inventory audit of Tissue Trackor contents and communicate deficiencies to the OR Manager; document and reporting deficiencies that are not resolved by the following monthly audit.
- Responsible for daily monitoring of the Tissue Trackor dashboard and weekly monitoring of accuracy of nursing implant documentation per Joint Commission requirements.
- Responsible for keeping the Tissue Trackor system updated with current company contact information, FDA and AATB credentials.
- Responsible to train nursing and Sterile Processing Department staff on the Supply Pyxis system to ensure consistency across all MH campuses.
- Audits of inventory of Tissue Trackor and communication of variances to OR leadership.
- Management of Tissue Trackor per guidelines dictated by OR Council.
- Management of Pyxis including working weekly report in order to maintain optimal Pyxis efficiency.
- Presents quarterly Pyxis reports to OR management in order to maintain optimal Pyxis efficiency.
- Ensures safe care to patients, staff and visitors; adheres to all Memorial Hermann policies, procedures, and standards within budgetary specifications including time management, supply management, productivity and quality of service.
- Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency; supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor and resource to less experienced staff.
- Demonstrates commitment to caring for every member of our community by creating compassionate and personalized experiences. Models Memorial Hermann's service standards by providing safe, caring, personalized and efficient experiences to patients and colleagues.
- Other duties as assigned.