Position: Facilities CoordinatorThe Facilities Coordinator position requires a detail-oriented person who can efficiently and effectively problem-solve, communicate and manage response to building violations, and other related building maintenance issues on agency properties located in the New York City boroughs, Nassau and Suffolk counties. In addition,
- Monitor and track building violations (ECB, FDNY, HPD, DEP, DSNY, etc) to ensure timely handling (correction, appearances, payment) and to avoid unnecessary fines and expenses. Prepare periodic (monthly) hearing /inspection calendars.
- Coordinate with program personnel to facilitate corrections, representations, payment of fines and fees.
- Coordinate with the property violations and monitoring company including review of documents, hiring, hearings and court appearances.
- Coordinate with SCO Legal and outside counsel, when necessary, to ensure effective and efficient representation.
- Coordinate with landlords including establishing responsibility for violations, and correction remediation.
- Monitor and track building compliance deadlines to ensure properties are in compliance with all local laws and avoid violations and fines, including inspections and FDNY Fire & Life Safety Plans.
- Monitor and track building operating systems such as elevators, boilers, cooling systems are operational, in compliance with applicable laws and preventive maintenance is performed.
- Facilitate payment of fines.
- Update property management software
- Occasional travel to New York City (5 boroughs) for hearings or to make payments.
- Assist in the management of utility accounts (Con Ed, NYC Water Board, National Grid)
- Serve as the primary back up to Fleet Manager/Fleet Specialist.
- Represent Business Operations in the Main Administrative Offices (Kellum Pl)
- All other duties as assigned
Education and Experience
- Associates Degree or higher from an accredited institution preferred
- Experience with New York City property violations (DOB, FDNY, DSNY, HPD, DOHMH, DEP) preferred
- Working knowledge of building maintenance, leases, contracts, agreements preferred
- Computer proficiency including MS Office (Word, Excel, Powerpoint) required. Property management software preferred