STUDENT TRAINEE (ADMINISTRATIVE AND OFFICE SUPPORT)
: Job Details :

SummaryAbout the Position: As a Pathways Intern, you will serve as a Student Trainee in the Engineering and Construction Division of the Rock Island District. Click here for more information on Pathways program participation.While serving in this Internship, there will be NO authorization for remote work, telework, and incentives.You must be able to work full-time when not attending classes during breaks and part-time when school is in session. You must be able to commute to the installation.This job is open to

• StudentsCurrent students enrolled in accredited educational institutions from high school to graduate level. Includes internships, pathways and other student programs.

Clarification from the agencySee Who May Apply in the Qualifications section for more information on who is eligible to apply for this position.VideosDuties

• Pathways Internship positions provide for development and training. Assignments become more responsible as incumbent increases knowledge and skills through work experience and academic training. At the full-performance level, you will be expected to:
• This is an Excepted Service, Indefinite appointment. Current class schedule and transcripts are required
• Perform administrative support work associated with construction administration.
• Screen incoming inquiries and provide information and/or refer to appropriate contacts.
• Type and transcribe a variety of tabular material (i.e. correspondence, reports, statistical tables) working from handwritten or marked-up drafts into proper format.
• Utilize office automation equipment to efficiently produce quality, accurate work
• Obtain, post, compile, and summarize statistical data in spreadsheets.
• Assist administrative officer in travel orders and vouchering.
• Assist administrative officer in Completing training request and records
• Assist administrative officer with Time and Attendance.
• Assist with data management
• Assist with updating organizational information for staff
• Assist admin with onboarding and out processing procedures.

Requirements Conditions of Employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• One year trial/probationary period may be required.
• The incumbent of this position is required to be a current student in good standing and maintain a cumulative and term grade point average (GPA) of 2.0 or equivalent for the duration of the Pathways Program.
• Must be at least 16 years of age.
• Must sign a Participant Agreement that sets forth the expectations for the internship.
• Must type a minimum of 40 words per minute.
• Must reside in the local commuting area. The local commuting area includes any population center and the surrounding localities where people live and routinely travel back and forth daily to their jobs.
• Must be enrolled in classes a minimum of half time for the duration of the internship (include class schedule for Fall 2024 with application).
• May be required to possess or obtain a valid State motor vehicle operator's license for the class of vehicle being operated based on site specific, job related requirements, and must maintain this license.
• May be required to sign a mobility agreement.
• MUST PROVIDE all transcripts/proof of enrollment/acceptance, and/or current class schedule.

QualificationsThe initial cut-off for consideration is 30 days from the opening date of this announcement. Applications received after this date will be given consideration approximately every 30-45 days thereafter, as management requests, until the position is filled or the vacancy is closed. Applications expire 90 days after submission.Who May Apply: Students who are eligible for participation in the Department of the Army Internship ProgramPositions are open to current students pursuing a qualifying degree or certificate in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution on at least a half-time basis (as defined by the institution in which the student is enrolled). Short-term training programs (e.g., several two-week programs completed) are not considered an academic course of study.Internship for current students in good standing at an accredited education.For this internship, you must be able to work part-time when school is in session and full-time when not attending classes.his intern position is designed to prepare a student trainee for employment after graduation as a Administrative Support Assistant (Office Automation). Interns will be assigned tasks designed to increase familiarity with the target occupation in a real world work environment.This opportunity follows a standard promotional path:

Internship selection will be made at the GS-01, GS-02, GS-03, or GS-04 level. These grade levels are what typical high school students in their junior or senior year or college students in their first or second year may qualify.

Within 120 days after completion of Internship requirements, you may be eligible for conversion to the entry-level for the target occupation. Entry level for these positions are typically at the GS-05 level. The actual grade level at the time of conversion depends on academic achievement and other factors.

The full performance level of this position is GS-05 or GS-06.

Progression from the entry-level to the full performance level for this occupation will depend on successful completion of all requirements for promotion. Promotions may be considered after a year at each grade level, but are not guaranteed to occur on a specific time schedule.

See requirements for conversion to permanent or term position in the Additional Information section below.To qualify for a Pathways Internship as a GS-01, students must be enrolled in a high school diploma or General Education Diploma (GED) program.To qualify for a Pathways Internship as a GS-02, students must have completed high school or a GED diploma.To qualify for a Pathways Internship as a GS-03, students must have completed one full academic year of post-high school study.To qualify for a Pathways Internship as a GS-04, students must have completed two full academic years of post-high school study or have an associate's degree.NOTE: Students that are graduating and are not subsequently enrolled in another program might not meet the work-hour requirements prior to graduation and will be at risk for not being able to convert to a career or career-conditional appointment!For qualification purposes, an academic year is computed as follows:

• At the undergraduate level, successfully completed education that has not led to possession of a degree is credited based on its relationship to 120 semester hours or 180 quarter hours. For example, 30 semester hours or 45 quarter hours is comparable to 1 year of undergraduate education. Four years of progressive study or 120 semester hours meets the degree requirements. Additional credit cannot be given for duplicate course work.
• For study at a business or technical school, 36 weeks of study (20+ classroom hours per week) is comparable to 1 academic year above high school.
• An academic year of graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 academic year of full-time study. This determination is made based on normal course loads for a full year of study in the graduate program. If that information cannot be obtained from the school, 18 semester hours or 27 quarter hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended.
• When academic credit is expressed in contract months, units, or other terms that differ from conventional semester or quarter hours, it is the responsibility of the applicant to provide an interpretation of such credits from the appropriate institution in order to equate them to the semester or quarter hours specified in the standard.

NOTE: If your college, vocational, trade, technical or high schools' definition of academic year differs from above, you must submit proof of this difference (e.g., copy of course catalog that defines an academic year). Absent this documentation, you will screened for academic qualifications based on the academic hours as defined in the bullets above.You will be evaluated on the basis of your level of competency in the following areas:

• Customer Service (Clerical/Technical)
• Reasoning (Clerical/Technical)
• Teamwork

EducationFor this internship, you must be a current student enrolled in a high school or GED program or have completed high school or GED program and enrolling in a college/university majoring in Administrative Assistance, Administration, Office Support, and/or a Business degree program or equivalent.This occupation has specific educational requirements for entry and applicants must show evidence that their planned academic program will meet those requirements (i.e. transcript reflecting enrollment in applicable programs). Students who graduate without meeting those requirements may not be converted to the target position and could be separated from federal service.FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: This is a student internship opportunity. Your transcripts are a required part of your application. Additional information about transcripts is in this document.Additional information

• You will be required to provide proof of U.S. Citizenship, as applicable.
• Direct Deposit of Pay is required.
• This is a Career Program (CP) 51 - Administration and Support position.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
• You may claim military spouse preference.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, subject to the provisions of the Joint Travel Regulations.
• NO authorization incentives.

Eligibility requirements for conversion to a permanent or term position. Interns must:

• Be a U.S. Citizen at the time of conversion;
• Complete at least 640 hours of work experience acquired through the Internship Program prior to or concurrent with completion of academic requirements;
• Complete their educational requirements (as specified in the announcement);
• Meet the Office of Personnel Management's qualification standard, including any applicable positive education requirement and/or selective placement factors and any other special qualifications requirements and conditions of employment (e.g. medical standards) appropriate for the specific competitive service position to which the intern will be converted;
• Successfully complete all the requirements of the Internship Program as defined in the agency-participant agreement; and
• Perform their job successfully as documented through performance evaluations and/or completion of an Individual Development Plan (IDP).

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.Basis for Rating: Qualified candidates will be assigned to one of quality categories: Ideal Candidate and Eligible Candidate. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.

• Ideal: This category will be used for those candidates who are currently enrolled in a high school diploma or GED program.
• Eligible: This category will be used for those candidates who meet the minimum qualifications of the position.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist for Public Announcements.1. Your resume:
  • Your resume may be submitted in any format and must support the specialized experience described in this announcement.
  • If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
  • For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position.
  • For additional information see: What to include in your resume.
  2. Transcripts and Enrollment Verification:
  • Enrollment verification (if transcripts do not reflect current enrollment), and unofficial transcripts for education claimed in your resume and occupational questionnaire is required. If you provide an unofficial transcript at the time of application and you are selected, you will be asked for official versions prior to appointment. See: Transcripts and Licenses
  3. Other supporting documents:
  • Cover Letter, optional
  • Most recent Performance Appraisal, if applicable
  • Applicants claiming Veterans Preference or Military Spouse preference (MSP): to verify your preference claim you MUST submit supporting documents with your application package.
  • If you are currently serving on active duty: You MUST submit a certification from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date you apply to this opportunity. If you supply a certification at this stage, your preference/eligibility will be verified prior to appointment. More information about Veteran's Preference is located on the Feds Hire Vets website. Please upload veteran's documents under the appropriate category.
  NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to ApplyTo apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.The complete application package must be submitted by 11:59 PM (EST) on 04/01/2025 to receive consideration
  • To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (
  • Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  • After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
  • It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.
  • Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.
  To verify the status of your application, log into your USAJOBS account ( all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: Agency contact informationArmy Applicant Help DeskWebsite AddressRG-W2R905 US ARMY ENGINEER DISTRICT-ROCK ISLAND DO NOT MAIL Rock Island, IL 61204 USNext stepsIf you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.
• Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required DocumentsThe documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist for Public Announcements.1. Your resume:

• Your resume may be submitted in any format and must support the specialized experience described in this announcement.
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
• For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position.
• For additional information see: What to include in your resume.

2. Transcripts and Enrollment Verification:

• Enrollment verification (if transcripts do not reflect current enrollment), and unofficial transcripts for education claimed in your resume and occupational questionnaire is required. If you provide an unofficial transcript at the time of application and you are selected, you will be asked for official versions prior to appointment. See: Transcripts and Licenses

3. Other supporting documents:

• Cover Letter, optional
• Most recent Performance Appraisal, if applicable
• Applicants claiming Veterans Preference or Military Spouse preference (MSP): to verify your preference claim you MUST submit supporting documents with your application package.
• If you are currently serving on active duty: You MUST submit a certification from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date you apply to this opportunity. If you supply a certification at this stage, your preference/eligibility will be verified prior to appointment. More information about Veteran's Preference is located on the Feds Hire Vets website. Please upload veteran's documents under the appropriate category.

NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.How to ApplyTo apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.The complete application package must be submitted by 11:59 PM (EST) on 04/01/2025 to receive consideration

• To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (
• Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
• After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
• You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
• It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.
• Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.

To verify the status of your application, log into your USAJOBS account ( all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: Agency contact informationArmy Applicant Help DeskWebsite AddressRG-W2R905 US ARMY ENGINEER DISTRICT-ROCK ISLAND DO NOT MAIL Rock Island, IL 61204 USNext stepsIf you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.Fair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request