Facilities & Supplies Assistant
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Job Type

Full-time

Description

Title: Facilities & Supplies Assistant

Onsite at the Belltown location (Downtown Seattle)

This is a non exempt salaried position

Hours: 8:30-5:00 M-F

Annual salary is $70,00-72,000

ETS strives to achieve pay equity and transparency as part of our goal to create an equitable workplace.

Working at Evergreen Treatment Services makes a big difference in our community!

* ETS has been working to transform the lives of individuals and their communities through innovative and effective addiction and social services in Western Washington for over 50 years. Learn more about our mission and values.

* Change begins within. We strive to foster and sustain a diverse and inclusive community within our organization. Find out how we are working to achieve racial equity, health equity, and community justice.

* Our Clinic Services and REACH teams bring critical professional expertise and heartfelt compassion to the work they do every day to serve our most vulnerable community members. Check out the compelling stories told by our patients, clients, and staff members that provide more information and a clear picture regarding our organization's essential work.

REACH Mission and Values

The REACH Program of Evergreen Treatment Services works with individuals experiencing homelessness and behavioral health conditions to help them achieve stability and improved quality of life. The REACH mission is to foster community health and safety through outreach, relationship, healing interventions and systems advocacy for people who use drugs. REACH provides outreach-based-care coordination, multidisciplinary clinical services, and supports to access and maintain housing. All services are based in principles of harm reduction that offer respect and dignity to individuals moving through stages of change in their lives.

REACH incorporates a racial equity lens that includes naming the impact and actively dismantling systems of oppression rooted in White Supremacy, while addressing the root causes perpetuating historical trauma and immense suffering in individuals' lives. We are committed to building a robust behavioral health response that diverts people away from jail by rebuilding community and providing services to ensure those presently marginalized aren't just surviving, but able to thrive.

REACH offers an array of services ranging from survival support provided where folks are living outside to linkages to essential resources such as housing, assistance to resolve legal issues, health care, entitlements and easily accessible treatment for substance use disorders and mental health conditions.

The REACH team is passionate about creating a hospitable and welcoming environment for all people while providing quality services on an individually tailored basis to our clientele. REACH values diversity of lived experience, is committed to racial equity and social justice, and appreciates hard work, creativity, and a good sense of humor. People who have been impacted by the criminal legal system are encouraged to apply.

This dynamic position plays an important role in helping ETS accomplish our mission!

Job Summary:

The REACH Facilities & Supplies Assistant position directly contributes to fulfilling the REACH mission and to the success of all services by supporting facilities and inventory and supply-related administrative functions at REACH. In collaboration with key staff, this position will assist with carrying out facility related tasks and supply and inventory tracking and distribution. The Facilities & Supplies Assistant will help ensure that all supplies needed for client service activities are organized, available and accessible to all staff as needed to provide quality client care. This position will support the equitable distribution of supplies while ensuring detailed tracking and documentation.

The REACH Facilities & Supplies Assistant must be organized and detail-oriented, be able to navigate systems including EXCEL spreadsheets, have excellent communication, math and analytical skills, and perform in an environment where interruptions are common. This position requires a resourceful problem solver who can support and adapt in a fast-paced environment. The REACH Facilities & Supplies Assistant will provide resource support to all REACH staff and programs. This requires developing strong collaborative relationships with all REACH teams and being responsive to various material needs and requirements. The nature of this position is extremely independent, requiring creative thinking, excellent interpersonal relationships and conflict resolution skills.

What you contribute to this role - Responsibilities:

* Help ETS succeed in carrying out our mission through working together with other staff to transform systems of harm and inequity to create different approaches to improving community health and safety through addressing substance use and homelessness.

* Assist with the organization-wide initiative to reimagine our interconnectedness within our community to overcome the aspects of our society and organizational culture shaped by white supremacy and settler colonialism.

* Help coordinate facility-related tasks (such as being on-site to meet contractors scheduled to conduct office improvements).

* Assist with vehicle fleet coordination.

* Help assemble and/or move office furniture

* Assist with tracking of inventory and supplies

* Assist with receiving deliveries and organizing supplies

* Deliver and distribute supplies to various REACH sites as needed

* Document inventory and supply reception and distribution

* Assist with monitoring stock levels and equitable distribution to staff

* Help assure stewardship and security of supplies and physical assets

* Help address gaps and inefficiencies in inventory processes

* Develop and maintain collaborative relationships with all REACH staff

* Assist efforts to continuously improve inventory and supply management

* Help keep management apprised of inventory and distribution issues and concerns

* Work cooperatively and interdependently with others while following inventory and supply protocols

* Provide excellent customer service to all stakeholders

* Attend all required training and safety meetings; report all injuries and illnesses to supervisor immediately; complete and submit incident/accident reports as required; and follow all safety and health guidelines, practices, policies, and procedures; participate in the Emergency Preparedness Program.

* Comply with applicable federal, state and local laws and regulations and contract requirements, ETS policies and procedures, including ETS Privacy, Security and Compliance policies and procedures, Code of Conduct, and the Federal Tort Claims Act (FTCA).

* Other duties as assigned (for example, staff at REACH are expected to cooperate and assist in covering tasks when others are out due to planned or unexpected absences).

Note: New and/or different duties and responsibilities may be assigned to this job at any time.

Requirements

What you bring to this role - Qualifications:

Education and/or Relevant and Lived Experience:

* Education/training relevant to the position is preferred. Demonstrated knowledge/skills required.

* A minimum of two years of experience in relevant detail-oriented administrative work in a mission-driven organization.

Knowledge and Skills:

* An understanding of racial equity and social justice and a commitment to helping create an equitable environment for all ETS clients as well as fellow staff.

* Ability to establish and maintain effective working relationships with coworkers, management, and outside contacts from a wide variety of ethnic, socioeconomic and cultural backgrounds; good diplomatic skills.

* Strong interpersonal skills and verbal/ written communication skills.

* Excellent organizational skills and ability to prioritize workload, work independently, and complete tasks timely and efficiently.

* Ability to be detail-oriented - Assuring quality control on every step of a project or task related to inventory.

* Strong computer literacy and mastery of Microsoft Office Suite, especially Excel, Outlook, SharePoint, and Teams, and initiative in keeping current with technological changes.

* Basic understanding of cybersecurity and privacy risks.

* Ability to independently prioritize workload activities and complete tasks in a timely and efficient manner.

* Dependable, able to work under pressure, receptive to change, willingness to learn, responsive and cooperative approach to problem solving.

* Flexible team player.

* Ability to set boundaries, resolve conflict and de-escalate issues.

* Ability to maintain confidentiality and use discretion when handling sensitive information.

* Computer literate, with basic knowledge of Microsoft Office Suite (or equivalent suites such as Google Workspace), as well as a high level of initiative in keeping current with technological changes. Skills needed include basic functions such as utilizing MS Outlook email and calendaring programs (or equivalent) and sending attachments, using MS Teams or equivalent chat, call, and videoconference features, and navigating search engines such as Edge or Google and carrying out browser searches and website benchmarking steps.

* Must live in or near Seattle in order to be reliably punctual and present in person at all office sites as needed. This is not a remote position.

* Valid Driver's license and driving record acceptable to agency insurance required in order to operate agency-owned vehicles to transport supplies.

Additional Essential Information:

Physical Conditions and Requirements:

* The employee may be exposed to illicit drug residues and fumes or other bio-hazardous materials when carrying out job functions. There is also potential for exposure to bloodborne pathogens. ETS will provide employees with appropriate training to limit the risk of exposure to bloodborne pathogens. Policies and procedures are in place addressing each item specifically.

* The employee is regularly required to sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms and talk or hear; frequently required to stand, walk, and kneel; occasionally to climb balance, or stoop; rarely to crouch or crawl.

* The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close, color, and peripheral vision and the ability to adjust focus. The noise level in the work environment is moderate.

Equipment Used:

* Computer, photocopier, fax machine, and phone.

* Use of a program vehicle, for which a valid Driver's License and acceptable driving are required.

Inclusivity and Reasonable Accommodation:

* Evergreen Treatment Services is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Note that a Washington State Patrol criminal background check will be conducted periodically as a condition of ongoing employment, and candidates with prior criminal convictions will be invited to provide additional context as needed.

* ETS will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation, or if the accommodation creates an undue hardship for ETS. We also seek to provide reasonable accommodation for the interview process.

Salary Description

70,000