FLSA Classification: ExemptSalary Range: $85,000 - $100,000 plus bonus and incentive stock optionsReports to: VP, People & CultureLocation: Brooklyn (4 days in office, 1 day work from home)About The CompanyNineDot's name derives from the classic mathematical puzzle for sparking out-of-the-box solutions. As a leading community-scale, clean energy developer with a growing portfolio of projects across a range of technologies, NineDot Energy is creating innovative energy solutions that support a more resilient electric grid, deliver economic savings, address environmental justice and reduce carbon emissions. We plan to develop, build and operate more than 400 MW of clean energy systems by 2026 that will strengthen the local power grid infrastructure and provide clean, reliable and resilient power to tens of thousands of New York households and businesses. This is all in support of New York State's mission to achieve 100% clean energy by 2040.With the backing of Manulife Investment Management and The Carlyle Group - two of the world's leading infrastructure investors - NineDot is continuing to expand its core battery energy storage pipeline, deliver enhanced products and services, explore new regions and consider potential acquisitions all to advance the decarbonization of New York's grid. This is an exciting opportunity to build a platform from the ground-up with a world-class team of developers and innovators. NineDot is committed to building a company that exemplifies diversity, equity and inclusion values in its team culture, as well as business practices and community engagement.Job SummaryReporting to the VP, People & Culture, the Executive Assistant will play a crucial role in supporting our C-level executives within our rapidly growing organization. This individual will be responsible for managing a wide range of administrative,executive and personal support-related tasks, ensuring the smooth operation of daily activities. In addition to primarily supporting C-level executives this person will support other leaders in the business on an ad-hoc basis.Though the role will be based at NineDot's office in Brooklyn, NY candidates must be willing to travel regularly within New York City to effectively support executive leaders at offsite locations. The ideal candidate is highly organized, detail-oriented, proactive, and able to handle a fast-paced, dynamic environment with grace and professionalism. Proficiency in Google and MS Office productivity suites, as well as alternative collaboration tools, is a prerequisite. A passion for clean energy is a welcomed addition to their qualifications.Responsibilities
- Provide high-level administrative support to several executives, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence.
- Serve as the primary point of contact between executives and internal/external stakeholders. Review and manage communications, including emails, memos, and reports.
- Draft correspondence, presentations and memos.
- Organize and prepare materials for meetings, including agendas, presentations, and minutes. Ensure follow-up on action items and deadlines.
- Assist in the planning and execution of special projects and initiatives. Track progress and provide regular updates to the executive team.
- Oversee the organization and maintenance of office space. Manage office supplies and equipment, ensuring everything is in working order, well stocked, and tidy.
- Handle sensitive information with the highest level of confidentiality and discretion.
- Printing documents and correspondence when required.
- Manage executive expense reports.
- Mailing documents and packages as needed.
- Support the planning and execution of internal and external events.
- All other duties as assigned.
Competencies for Success
- Problem Solving - Uses rigorous logic and methods to solve difficult problems with effective solutions; conducts excellent and honest analysis; looks beyond the obvious and doesn't stop at the first answer.
- Interpersonal Savvy - Able to relate well to all individuals within and beyond the organization; builds appropriate rapport along with constructive and effective relationships; uses diplomacy and tact.
- Perseverance - Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.
- Dealing With Ambiguity - Can effectively cope with change and shift gears comfortably; can decide and act without having the total picture.
- Creativity - Capable of coming up with new and unique ideas; easily makes connections among previously unrelated notions.
- Technical Learning - Picks up on technical things quickly, capable of learning new skills and knowledge, good at learning new industry, company, product, or technical knowledge.
- Intellectual Horsepower - Demonstrated ability to deal with concepts and complexity comfortably; described as intellectually sharp, capable, and agile.
Requirements
- Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Minimum of 4 years of experience in an executive assistant or similar role, preferably in a startup or fast-paced environment.
- Technical proficiency with both Microsoft and Google suites, specifically with MS Excel and PowerPoint, and Airtable.
- Residing in close proximity to our office in Brooklyn is strongly preferred due to the nature of the job.
- Ability to regularly travel to locations throughout New York City for events and offsite meetings, sometimes on short notice.
- Notary Public in New York State or willingness to obtain a license is preferred.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Strong interpersonal skills and the ability to work collaboratively with all levels of the organization.
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Affirmative Action/EEO statementWe are proud to be an Equal Opportunity/Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.