Admin Assistant
: Job Details :

Description:Administrative and Clerical duties in an Executive office. DUTIES ANDRESPONSIBILITIES1. Perform administrative and clerical duties for the office, ensuring an organized filing system and timely processing of requests.2. Distribute time-sensitive mail and correspondence, including 51A's, to the team and other units.3. Coordinate staff onboarding and manage the office budget.4. Prepare travel reimbursement, TAFS, ethics forms, and track approval status.5. Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks.6. Coordinate daily scheduling requests for the following instructions and guidance from the Executive Support Manager and Chief of Staff.7. Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook.8. Exercise discretion in handling confidential information and assess the priority level for meeting requests.9. Monitor and track scheduling requests, preparing for weekly check-in meetings with and Executive Support Manager to review upcoming meeting schedules.10 Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or unit with an empathetic and tactful approach.11 Upload, track, and update information on the document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties.12. Plan and coordinate Department's annual employee recognition programs in collaboration with the support team.13 Provide support to the Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Office.14. Provide coordination and coverage support for other Central Office units as needed.15. Perform additional duties as assigned by the Executive Support Manager.Required/Desired Skills 2 Yrs - Bachelors degree3 Yrs - Associate Degree2 Yrs - Proficiency in Microsoft Word, Excel, Power Point and Teams Use. Skilled in calendar management, general administrative and clerical tasks.