Pay Rate: $35.97 Job Summary:
- Provides support and coordination in the consistent and effective application of policies, procedures, and practices related to the Office Operations and Administration Management.
- The position will encompass a wide array of functions, including new colleague onboarding as well as coordination of various office management elements to ensure exemplary client and colleague experience.
- Additionally, this role will include working with the Administration Director to help organize and execute special projects.
- Support the Director with meeting scheduling, collection and dissemination of meeting materials, event planning, budget and expense tracking, meeting minutes and action items tracking, project communications, other ad-hoc requests.
- Assist with space planning, colleague seating, and maintain accurate floor plans for all office locations.
- Function as the point-of-contact for various facilities items such as security system, ID badges and supports the set-up and/or modifications of office space including coordination of logistics.
- Establish, organize and supervise the maintenance of business unit records and retention of records, ensuring complete accuracy and confidentiality.
- Assist with Business Continuity plans and activities.
- Provide support with upkeep of facilities and liaise with building management and vendors. Track all facility repairs and maintain office equipment in good working condition.
- Manage print and marketing material in inventory as well as reprints.
- Process invoices and expense reports.
- Provide back-up for the reception desk.
- Work closely with Administration Direction on ad-hoc projects.
- Manage Office Operations team deliverables to ensure exception service to clients.
Skills:
- Excellent inter-personal, verbal and written communication skills required.
- Knowledge of Microsoft Excel, Word, PowerPoint and Outlook are required.
- Ability to establish relationships and work effectively with all levels of the organization.
- Basic understanding of project management.
- Ability to manage competing priorities with strong organizational skills. Ability to multi-task.
- Minimum 4 years of experience administrative support role.
- Minimum 4 years of experience in using Microsoft Office applications.