Job Description: Executive Assistant to the CEOPosition: Executive Assistant to the CEO Company: SMAKK Studios Location: New York City, NY Employment Type: Full-TimeAbout SMAKK Studios:SMAKK Studios is a dynamic and innovative creative agency specializing in branding, digital marketing, and design. We work with a diverse range of clients in beauty and wellness to deliver impactful creative, marketing, and ecommerce solutions that drive brand growth and awareness. We are seeking a highly motivated and detail-oriented Executive Assistant to support our CEO in agency operations and contribute to the development of new business opportunities.Job Overview:The Executive Assistant to the CEO will play a crucial role in ensuring the smooth operation of the agency. This position requires a proactive and meticulous individual who can manage the CEO's schedule, assist in business development activities, manage special projects, correspond on behalf of the agency with stakeholders, vendors, partners, and clients; and oversee the management of both agency and executive social media accounts. The ideal candidate will be NYC-based and possess exceptional organizational and writing skills.Key Responsibilities:Schedule Management:
- Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prioritize and manage multiple tasks and projects simultaneously, ensuring that deadlines are met.
Business Development Support:
- Assist in the development of new business initiatives by conducting research, preparing presentations, and coordinating with potential clients and partners.
- Track and follow up on business development leads and opportunities.
- Manage new business tools like Hubspot and outbound lead platforms.
Social Media Management:
- Oversee and manage SMAKK Studios' and the CEO's social media accounts (Linkedin and Instagram) ensuring consistent and engaging content.
- Develop and implement social media strategies to enhance brand presence and engagement.
- Monitor social media trends and analytics to optimize performance.
Administrative Support:
- Prepare and edit correspondence, reports, and presentations.
- Help manage content on the agency website.
- Handle confidential information with discretion.
- Assist with special projects and other duties as assigned.
- Manage incoming and outgoing communications, including emails, phone calls, and mail.
- Organize and maintain electronic file management systems.
Internal and Special Project Management:
- Assist in managing and coordinating agency projects (like events and awards submissions), ensuring that deliverables are met on time.
- Track project progress and provide regular updates to the CEO.
Qualifications:
- Bachelor's degree in Business Administration, Marketing, Communications, or a related field.
- Proven experience as an Executive Assistant, preferably in a creative or marketing agency environment.
- Exceptional organizational and time management skills.
- Strong attention to detail and ability to work independently.
- Excellent verbal and written communication skills.
- Proficiency in Google Workspace, particularly Google Slides and Sheets.
- Ability to thrive in a fast-paced, dynamic environment.
- NYC-based with the ability to commute to the office as required (2-4 days per week)
What We Offer:Competitive salary and benefits package.Opportunity to work with a talented and creative team.Opportunity to learn agency roles and processes for growth in the industry.Growth and development opportunities within the company.A collaborative and inclusive work environment.How to Apply:Interested candidates are invited to submit their resume and a cover letter in the body of their application detailing their qualifications and interest in the position to careers. SMAKK Studios is one of the 1% of agencies founded by women and is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.