Overview:
The Human Resources Administrative Assistant provides administrative support for the Human Resources Department. This role must be able to contribute to the team actively, while encouraging participation from team members. To be successful, the Human Resources Administrative Assistant must be open to new ideas or thought processes. This role must be able to effectively listen to understand issues, as well as be assertive.
Responsibilities:
- Timely and accurately input required information into database: HRIS, ERP, and Excel.
- Supports process improvement efforts.
- Maintains employee discipline log.
- Provides backup to HR Payroll Administrator
- Ensures records are accurate and maintained in accordance with established procedures.
- Maintains department filing.
- Monitors attendance call-in line and forwards messages to the HR and Operations Department when needed.
- Provides back up to any aspect of the HRIS system.
- Educates employees on HRIS features of how to manage vacation or personal business days.
- Enters training records into database.
- Answers incoming calls and greet visitors.
- Assists with recruiting, new hire orientation and onboarding processes.
- Coordinates background checks, physical and drug screens, candidate notifications and start date for candidates.
- Manages associated IT onboarding requests for salaried candidates
- Maintains candidate tracking database and reports
- Reconciles vendor invoices.
- Uniforms
- Shoes
- Prescription Safety Glasses
- Occupational Health
- Temporary Staffing
- Secure Document Disposal
- Assists with ad hoc HR projects.
- Coordinates HR-sponsored events and catering needs.
- Maintains confidentiality.
- Other duties may be assigned.
Qualifications:
- Thinks strategically and approaches all efforts from a future, proactive standpoint. Utilizes formal problem-solving methodologies.
- Demonstrates accountability.
- Actively seeks, shares, and applies new concepts to continuously improve self and others.
- Works effectively with others individually and in teams in pursuit of organizational goals.
- Excellent organizational skills applied regularly.
- Skilled using computer applications including MS Office, Intranet, and Internet.
- Learns all functions of HRIS.
- Maintains confidentiality.
- Effectively interfaces with other departments as needed.
- Cooperation/Initiative ability to display a cooperative attitude, collaborate with work teams, and display a willingness to take on responsibilities and challenges.
- Position contingent on passing all applicable fit for duty requirements.
- May be required to climb, bend or squat on occasion.
- Must regularly lift and/or move 20-35 pounds and occasionally lift up to 50 lbs.
- Position is located onsite in Athens, GA