Position: Administrative Assistant, Investment & Corporate Banking
Client: Banking
Location: New York, NY 10020
Duration: 6 months of Contract + possible extension
Work Schedule: This role is in the office Monday to Friday, 9 AM to 5 PM
Job Description
Seeking a detail-oriented Administrative Assistant to support multiple officers in a fast-paced environment. The team player will serve as a backup assistant to the department and collaborate with the administrative team as requested.
Responsibilities:
- Provide backup support for the Chief Operating Officers Executive Assistant
- Process timely and detailed expense reports via Concur for employee reimbursement.
- Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
- Schedule meetings and coordinate details such as catering needs, guest registration, conference rooms, and video connectivity if applicable. Greet guests upon arrival to the office.
- Administer client data in salesforce database (OneBanker and BoardEx)
- Upload documents/materials on SharePoint websites. Maintain accurate data on relevant sites.
- Participate in projects including but not limited to internal and external conferences, client events, and data management.
- Partner, collaborate, and coordinate with the administrative team; provide backup as needed.
- Oversee general office needs such as ordering supplies, business cards, and mail distribution.
Requirements:
- Three years experience as an administrative assistant in the finance industry is preferred.
- Proven expertise in SharePoint and Concur.
- Knowledgeable of Microsoft Office applications especially Outlook, Word, and Excel
- Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
- Utilizes good judgment and discretion, and maintains the highest level of confidentiality.
- Excellent written and verbal communication skills.
- Detail-oriented, personable with a consistent positive attitude
- Ability to work in a team environment and handle multiple tasks with little or no supervision
- College grad a plus