Contract Manager
: Job Details :

About SUNY Delhi:

SUNY Delhi is leading the way with cutting-edge programs, including Applied Technology (Architecture, Mechatronics, Construction trades, etc.), Veterinary Science, Nursing, Sustainability, Culinary Arts, Liberal Arts, NCAA Division III athletics, etc. We are fueled by our passion to become a leader in the higher education space by our commitment to excellence, celebrating diversity, and including faculty, staff and students from all walks of life! Check out our 60+ award-winning Majors/Programs here.

While credentials and technical skills are required, SUNY Delhi values those who are committed to continuous learning/growth, work well independently as well as with a team, and are curious, analytical, and problem-solvers. Being a champion for our approximately 2,600 students and the SUNY Delhi mission is essential!

If you share these values, please consider applying to become part of our team!

Located in the beautiful Catskill Mountains with breathtaking views, you may find more information about Delhi, New York, and the surrounding area here.

The College offers an outdoor education center, state-of-the-art fitness center, indoor pool, golf simulator, and an 18-hole golf course! Find a virtual tour of our campus here.

See where we rank on US News.

Job Description:

SUNY Delhi seeks a dynamic, forward-thinking, and engaging Contract Manager to join the Finance and Administration Department. SUNY Delhi prides itself on being a welcoming college community for all. Diversity, equity and inclusiveness are integral components of the highest quality academic programs and the strongest campus climate.

Essential Job Duties include:

Purchasing & Contracts Management:

* Review, develop, negotiate, process, and administer complex contracts, agreements, purchase orders, and change orders for campus required/related goods, equipment, and services, including the development of bid specifications in accordance with applicable State & SUNY purchasing laws, procedures, and guidelines.

* Manage RFx processes, including Request for Information (RFI), Request for Quotations (RFQs), Invitation for Bids (IFB), etc. for complex commodity and service procurements.

* Conduct RFx/bid events in accordance with applicable purchasing laws, procedures, and guidelines.

* Deliver Cost Savings, via either cost reductions or cost avoidances, to the campus per the stated annual objective.

* Work with Legal to mitigate potential contract risk.

* Perform all administrative support work for contractual and bidding transactions as necessary.

* Review, enforce, and revise (where/when appropriate) specifications for all assigned contracts.

* Enter contracts and supporting documentation in the Contracts database in a timely manner.

* In support of efforts to compile accurate and timely metrics, upload all procurement-related data promptly.

* Ensures compliance with all Federal, New York State, SUNY, Research Foundation, and SUNY rules, regulations, and guidelines related to the procurement of goods and services.

* Ensure contract terms & conditions align with State and SUNY guidelines.

* Serve as campus liaison with other New York State agencies (Attorney General (AG), Office of the New York State Comptroller (OSC), Office of General Services,) on procurement issues.

* Effectively communicate procurement rules and regulations to the campus community and vendors.

Business Stakeholder Engagement:

* Collaborate with key stakeholders on the education of procurement processes and policies for Procurement team members and internal stakeholders.

* Establish a meeting cadence with key stakeholders from the campus community to help form a collaborative relationship. Develop category plans and sourcing strategies that align with your stakeholders' goals and objectives.

* Proactively engage internal stakeholders to understand requirements, validate/refine strategic priorities, manage renewal/pipeline planning, and champion efficiency objectives.

Data Analytics:

* Analyze supplier data (including spend, usage, and performance), market data, and industry trends to determine sourcing strategies. Utilize the analysis to identify initiatives to improve purchasing efficiency, save costs, and reduce supply risk.

MWBE Vendor Solicitation & Utilization:

* Implement the solicitation and utilization of Minority and Women Owned Business Enterprises (MWBE) vendors for contractual services and materials.

* Document in procurement record what steps were taken to ensure MWBEs were contacted for solicitation and discretionary purchases.

Miscellaneous Responsibilities:

* Act as a mentor and source of information for new & less experienced contract officers, buyers, and administrative support staff.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Requirements:

* Bachelor's degree (foreign equivalent or higher).

* Three (3) years of full-time, progressively responsible professional procurement experience.

* Experience with Microsoft Office Suite and/or Google Workspace.

Preferred Qualifications

* Additional years of full-time, progressively responsible procurement experience.

* Experience bidding, reviewing, and negotiating supplier contracts.

* Certified purchasing or supply chain management credentials.

* Experience leading contract negotiations with suppliers.

* Experience in New York State agency or higher education procurement.

* Experience with Consultant/Construction Contracts.

Additional Information:

* Work schedule: Monday - Friday

* Salary: $75,000

* Budget Title: Senior Staff Assistant, SL3

* This position offers full New York State UUP (FT), benefits which are among the most comprehensive in the country with an excellent fringe benefits package

* Click here for more Information for Prospective Employees

SUNY Delhi has a strong commitment to Affirmative Action and Cultural Diversity. The College welcomes responses from women, minorities, individuals with disabilities and veterans.

SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) ###-#### or via email at ...@goer.ny.gov

If you need a disability-related accommodation, please contact ...@delhi.edu

Clery Statement

Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Delhi online. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Delhi University Police Department at 607-###-####.

Application Instructions:

To apply, please submit:

* Letter of interest

* Resume or Curriculum Vitae

* Contact information for three professional references

Apply by November 1, 2024 for full consideration.

SUNY Delhi is an AA/EO Employer