Administrative - Position - Other, please specify Job Number 230####### Start Date Open Date 01/11/2024 Closing Date JOB DESCRIPTION: Birmingham City Schools is implementing a new model of school support, innovation, and transformation with the creation of Learning Community Operations Specialists. While the Learning Community Operations Specialist works closely with and reports to a designated Instructional Superintendent, he/she will also work cross functionally with Finance, Operations, Human Resource and take ownership of all non-academic areas of learning community-based administration. This will provide principals within a learning community one point-of-contact for all operational needs/requests and will provide Instructional Superintendents the opportunity to support school leaders and the school's instructional program versus operational matters that has historically dominated their time.DUTIES AND RESPONSIBILITIES:Leadership
- Oversee, manage, and coordinate all operational functions of the learning network excluding discipline
- Serve as a key member of the Instructional Superintendent's Leadership Team
- Functions as a problem solver and a liaison between schools and the district in all nonacademic matters
Systems Design
- Create and improve systems for all operational aspects of the learning community and the school (technology, maintenance, calendar, procurement, front office management/customer service, student files/enrollment, communication, building use, operational emergencies, personnel matters etc.)
- Think strategically, anticipate problems and implement solutions around systems for all aspects of operations
Relationship Management
- Support all school front offices to become stakeholder responsive and to provide first-rate customer service
- Manage all day-to-day operations of the learning network office
- Manage relationships with custodial services and facility support staff
- Manage relationships with finance and procurement staff
- Manage relationships with HR and employee relations staff
Operations
- Ensure the creation and/or maintenance of systems and procedures to increase the efficiency of operations in the learning community and the schools within the learning community
- Design and oversee quarterly scheduling process
- Coordinate set-up for all state-mandated testing, with school testing coordinators and with guidance from the Executive Director of Assessment
Finance/Procurement
- Work with facility/operations manager to provide schools regular status updates of requests
- Immediately troubleshoot problems that may arise
- Ensure proper functioning and maintenance of the heating, electrical, plumbing, roofing, and other building systems in collaboration with district operations staff
- Coordinate and uphold building safety systems in case of fire, lockdown, or other emergencies
- Design and oversee tracking systems of all school property including copiers, computers, fax machines, furniture, etc.
Human Resources
- Works as a liaison with HR to fill school-based vacancies
- Works as an agent of HR to investigate allegations of corporal punishment, abuse, or allegations of unprofessional conduct of employees
Instructional Superintendent and Principal Support
- Assist the Instructional Superintendent with troubleshooting, planning visits to the school, etc.
- Complete projects as directed by the Instructional Superintendent or Principal
Perform other duties as assigned.QUALIFICATIONS:A. Required Qualifications:
- BA required; (education, business, management or a related area)
- 3 years of administrative support experience
- Must have expert skills in Excel and other data base applications
- Must have strong attention to detail and demonstrate a commitment to accuracy
- Manages time and priorities to accomplish multiple vital tasks in a limited time frame
- A growth-mindset focused on learning and continually improving
- Maintains a strong customer service mindset
B. Desired Qualifications:
- Master's degree in business/management with project management training
- Education sector experience
- Knowledge of student/school/district databases systems (i.e. PowerSchool, Chalkable, SchoolDude, NextGen etc
C. Special Requirements:
- Excellent writing and outstanding organizational and planning abilities
- Strong ability to work effectively with individuals and groups
- Strong desire to serve as a team player
- Possession of problem solving and conflict resolution skills
*SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.Duty Days 240 Reports To Instructional Superintendent Salary Range: From/To Certified Salary Schedule 26 $58,607 - $118,119 Job Attachment View Attachment