Assistant Property Manager Job Description
- Maintain a professional image and attitude in keeping the objective of the company and residents' welfare.
- Prepare and maintain complete resident files.
- Maintain general office files.
- Assist in advertising preparation for Market Limits.
- Assist in showing units and screening applicants.
- Assist in scheduling vacant units for refurbishing and occupancy.
- Assist in maintenance work order system and in following purchase order procedures.
- Assist in maintaining the required purchase order logs for each property.
- Prepare late notices and notices to pay rent.
- Order office supplies within established budgeted guidelines.
- Maintain tickler files for annual apartment inspections.
- Assist in keeping the apartment condition and status chart up to date.
- Assist in typing or maintaining monthly/weekly reports and analyses.
- Assist in collection of rents and preparation of receipts and deposits to the Corporate office.
- Assist in adherence to Employee Handbooks.
- Work with Attorney and Manager regarding legal proceedings.
- Assisting in maintaining all required inventories for project supplies and equipment
- Maintain records of rental levels of comparable units in surrounding areas.
- Answer the phone pleasantly and professionally.
- Maintain courteous communication with residents, applicants, and representatives of other companies.
QUALIFICATIONS
- Strong organization skills.
- Accurate use of adding machine and other office equipment.
- Full-time secretarial experience (related field preferred).
- Ability to work well with and understand the problems of residents.
- Ability to assist the Manager in his/her duties.
- Capable of assisting in the performance of the Manager's duties in his/her absence.